The employee movement component facilitates maintaining a record of the career movements of employees of an organization owing to promotion, transfer separation or rehire. Note that only employees who were on the regular rolls of the organization are eligible for these employee movements.

Through this component, you can perform the following activities:

• Initiate and authorize employee promotion, transfer or promotion with transfer and also view the promotion/transfer details.

• Initiate and authorize employee separation and also view the separation details.

• Initiate and authorize employee rehire as well as view the rehire details.

Employee Promotion: Promotion refers to an incremental change in the position of an employee in the organizational hierarchy. It can be the result of the initiative taken by the supervisor concerned to accord due recognition to an employee’s performance, or based on any formal HR processes in the Organization pertaining to promotion. Note that promotion can be initiated only for regular employees of the organization and not for contract employees or employees having a consultant status etc.

While recording promotion details, the system displays the current details of the selected employee like the employment unit to which he/she belongs, present job, name of the supervisor etc. You can view the details and specify the new values for these details consequent to promotion. You can also specify the changes in the compensation details of the employee. Also, while specifying the compensation details, the system facilitates viewing the internal equity details which enable comparing the compensation drawn by the employee with other employees having the same qualifications, experience etc. This basically helps in taking a rational decision with regard to the incremental changes that need to be effected in the compensation of the employee consequent to promotion. The “Employee at a Glance” feature provides the complete information pertaining to the employee like his/her identification and current work details, synopses of educational qualifications and work experience and the details of the assignments he/she has handled within the company.

The promotion of an employee will take effect following authorization by the supervisor/HR user concerned. The authorizer can also make necessary changes to the promotion details specified during the initiation process before giving authorization.

When an employee is promoted, the Job Level of the new Assignment should be above the current Job Level in the Organization’s Benchmark. For Example, an Employee with Job Level as JLP7 in an Employment Unit (say Philadelphia) could be given a Promotion in a different Employment Unit (Orlando), and the new Job Level could be JLO6. In the Organization’s Benchmark, JLO6 should fall above JLP7.

Employee Transfer: Transfer refers to a primarily functional/departmental change in the employee’s job or a change in the work location. Such a change may or may not be accompanied by a promotion. The user selects the employee to be transferred and records the relevant details like the date from which the transfer should take effect, the new position, department, job, grade set, grade, employment unit etc., and the record is submitted for authorization.

The system facilitates promoting or transferring employees in bulk. This can be based on some organizational policies for e.g., there could be a policy to promote all Graduate Trainees as Junior Managers after completion of two years of service in the Organization. The Organization may also make a decision to promote all employees who have completed a certain period of service in the Organization, irrespective of the Position/Job. Any such policy decisions can be handled with the help of a Business Rule in Promotion and Transfer which will become applicable at the time of Initiating the Promotion /Transfer process.

Employee Separation: Separation refers to the termination of the services of the employee due to retirement, resignation, dismissal due to disciplinary action, death or disability or any other reason. The process of separation entails computation of the settlement amount and the conducting of exit interview, during which relevant information regarding the reasons for separation and other feedback is sought from the employee. The data collected in exit interview can be used for improvisation of HR processes and other systems in the organization.

The authorizer can decide whether the employee would be eligible for rehire. If the employee is not eligible for rehire, for example, if his/her services are terminated due to disciplinary action, the Organization may decide on not considering him/her for rehire.

The system also facilitates a back dated separation. For example, consider a business scenario, where an employee has to be terminated backdated. This situation will happen when the said employee is under suspension pending enquiry. If after the enquiry the employee has to be terminated from the reported day of misconduct, the back dated separation feature facilitates the same.

Employee Rehire: Rehire refers to the process of hiring employees who worked in the organization previously but have been separated for various reasons like better prospects elsewhere, studies/training etc.

During separation, the authorizer can specify whether the employee is eligible for rehire or otherwise. The employment details that were in effect before separation will be defaulted during rehire. The user can make the necessary changes reflecting the new assignment for which the employee is being hired. The reasons for rehire can be recorded and used to generate a report about the number of employees rehired and the reasons for rehire.  Note that only employees who were on the regular rolls of the organization are eligible for rehire.

 Getting familiar with the activities inside

Go to activity…	...to carry out task
Authorize Employee Promotion Transfer	Authorizing employee promotion/transfer
Authorize Employee Separation	Authorizing employee separation
Authorize Employee Rehire	Authorizing employee rehire
Change Employee Reporting to Relationships	Change employee reporting to relationships
Initiate Employee Promotion/Transfer	Initiate Employee Promotion/Transfer
Initiate Employee Separation	Initiating Employee Separation
Initiate Employee Rehire Process	Initiate Employee Rehire Process
View Employee Promotion/Transfer	Viewing employee promotion/transfer
View Employee Separation	Viewing employee separation
View Employee Rehire	Viewing employee rehire
Record Employee Movement Checklist	Recording Employee Movement Checklist
Authorize Employee Movement Checklist	Authorizing Employee Movement Checklist
Unauthorize Employee Separation	Unauthorizing employee separation
Initiate Employee Separation - Self Service	Initiating the employee separation details by an employee.