Through this activity, the authorizer can authorize the promotion, transfer or promotion with transfer of an employee, initiated by the HR user. Before giving authorization, the authorizer can edit the details specified by the initiator with regard to the employee’s promotion, transfer or promotion with transfer. The promotion/transfer details that the authorizer can edit comprise,

• The reason for promotion, transfer or promotion with transfer.

• The date of promotion, transfer or promotion with transfer.

• The position, employment unit, department, job and supervisor details.

• The comments previously specified with regard to the details.

In addition, the authorizer can edit,

• The base salary details of the employee.

• The reporting to relationship details consequent to the promotion, transfer or promotion with transfer of the employee. Note that if the authorizer has the necessary data level security permissions, he/she can make necessary changes to the base salary details of the employee. Otherwise, the base salary details specified by the initiator who initiated the promotion/transfer process will be authorized on authorization of the promotion/transfer process.

Apart from editing, the authorizer can also view information that helps in making the necessary changes to the promotion/transfer details as well as in authorizing or rejecting the promotion/transfer process of the employee. These details comprise,

•  The internal equity details.

• The employee information details.

Viewing Internal Equity: Through the internal equity feature, you can compare the compensation details of the selected employees with the compensation drawn by other employees having the same job, department-job combination, grade set-grade combination or number of years of work experience. This basically helps in rationalizing the changes to be effected in the employee’s base salary details consequent to promotion, transfer or promotion with transfer.

Employee At A Glance: This feature enables you to view the complete profile of the employee such as, the unique code and name, the employee type which indicates if he/she is a regular or contract employee  the synopsis of his/her educational qualifications and work experience,  the current work details, and the assignments handled by the employee.

Changing Reporting to Relationships: The reporting to relationships indicate the employee-supervisor relationship details within the organization. The promotion, transfer or promotion with transfer of an employee or a supervisor entail changes to be made in the reporting to relationship details. For example, if an employee is promoted or transferred, you are to specify the details of the new supervisor to whom he/she must report.

Following completion of the required changes, the authorizer can authorize or reject the record. If the authorizer rejects the record or if the record is still pending for authorization, the HR user can edit the values and resubmit the record for authorization.

Getting familiar with the pages inside

Go to page…	…to carry out task
Select Employee For Authorizing Promotion/Transfer	Selecting employee for authorizing promotion or transfer
Authorize Employee Promotion/Transfer	Authorizing Employee Promotion/Transfer
Change Employee Reporting To Relationship	Changing the Reporting To Relationship details of the employee
Request for Modification/Deletion of Base Salary Details	Modifying the Compensation Details of the employee
View Internal Equity	Viewing internal equity details of the employee
Employee At a Glance	Viewing Employee Details
Help On Position	Getting help for position
Help On Department	Getting help for department
Help On Job	Getting help for job
Help On Employee	Getting help for employee
Help On Scale	Getting help for scale
View Job	Viewing details of the employee's current job
View Org. Unit Mapping	Viewing details of the organization units to which the employee's current job is mapped.
View Job-Competency	Viewing details of the competencies mapped to the employee's current job.
View Job - Qualification	Viewing details of the qualifications mapped to the employee's current job.
View Job's Terms and Conditions	Viewing details of the terms and conditions applicable to the employee's current job.

 

Prerequisites:

Data Level Security permissions set for the login user.

Definition of Employment Units interacting with the Employee Movement Unit.

Definition of Date Formats in the ADMIN component.

Definition of promotion/transfer or promotion with transfer rules if the said promotion/transfer or promotion with transfer is rule based.

Definition of Position IDs, Positions and Jobs through the interacting Unit Structure Setup Unit.

Definition of department, grade and grade set through the interacting Organization Structure component.

Codes assigned for available position IDs, departments, jobs, grades, grade sets, supervisors and scales.

Definition of Assignment numbers for the available supervisors.

Data level security permissions set for the login user to modify base salary details.

Definition of base salary, scale, currency, rated frequency and payment frequency details.

Definition of modification options such as, Correct and Update.

Definition of Status, Promotion / Transfer values and reason for Promotion / Transfer, values for the regulatory region through the interacting HR General Information component.

 

What you can do in this activity:

Authorize the promotion, transfer or promotion with transfer process of the selected employee.

Edit the promotion, transfer or promotion with transfer details with which the employee movement record has been submitted for authorization.

Edit base salary details consequent to promotion, transfer or promotion with transfer.

Change the reporting to relationships of the selected employee.

View internal equity details.

View employee information at a glance.

 

Through this activity, you can authorize promotion, transfer or promotion with transfer process for an employee. Note that the system facilitates authorizing demotion if the system parameters for demotion is set accordingly during deployment. Note that you can also reject authorization for the promotion/transfer process.

To authorize promotion, transfer or promotion with transfer,

• Go to “Authorize Employee Promotion/Transfer” page.

• Select the “Authorize” pushbutton at the bottom of the page after viewing the details.

To reject promotion, transfer or promotion with transfer,

• Go to “Authorize Employee Promotion/Transfer” page.

• Select the “Reject” pushbutton at the bottom of the page after viewing the details.

 

You can make the necessary changes to the details specified during the “Initiate Employee Promotion/Transfer” activity before giving authorization.

• Go to “Initiate Employee Promotion/Transfer” page.

• Make the necessary changes to the details in the corresponding fields.

You can make necessary changes to the base salary details of the employee consequent to promotion/transfer or promotion with transfer.

• Go to “Authorize Employee Promotion/Transfer” page.

• Select the “Record Compensation Details” pushbutton at the bottom of the page.

• The system displays the “Request for Modification/Deletion of Base Salary Details” page which you can use to make the necessary changes to the base salary details of the employee.

• Go to “Authorize Employee Promotion/Transfer” page.

• Select the “Change Reporting to Relationship” hyperlink at the bottom of the page.

• The “Change Employee Reporting to Relationships” page appears which you can use to change the reporting to details.

You can view the compensation details of other employees in the organization having the same work experience or qualifications etc., but holding different assignments and compare the same with the employee’s compensation details.

• Go to “Authorize Employee Promotion/Transfer” page.

• Select the “Record Compensation Details” pushbutton at the bottom of the page.

• Select the “View Internal Equity” hyperlink at the bottom of the page.

• The system displays the “View Internal Equity” page which you can use to view the compensation details of other employees.

 

You can view the synopsis of the educational qualifications of the employee, his/her current work related details, the assignments he/she handled within the company etc.

• Go to “Authorize Employee Promotion/Transfer” page.

• Select the “Employee at a Glance” hyperlink at the bottom of the page.

• The system displays the “Employee at a Glance” page, which you can use to view the details.