Authorizing Employee Separation: Separation refers to the process of the employee services getting terminated or the contract of employment getting over due to resignation, dismissal due to disciplinary action, death, retirement or any other reason. The separation process is carried out in two stages such as, Initiate and Authorize. The HR user initiate the separation process, for employees for whom he/she has the necessary data level security permissions.

Through this activity, the authorizer can authorize the separation process. The separation process can be effected only for regular employees.

Editing Last Available and Separation Dates: The authorizer can edit or veto the last available and separation dates. For example, the authorizer can change the separation date specified by the initiator or even veto the specified date and effect the separation with immediate effect. However, to veto the last available and separation dates and authorize the separation process with immediate effect, the authorizer must indicate that the stipulated notice period has been waived off. Also, the authorizer can decide whether the employee is eligible for rehire or otherwise.

Effecting Backdated Separation: A need may arise to effect the separation of an employee from a date prior to the notified or separation dates. For example,  consider the case when an employee is under suspension and pending inquiry, and according to the applicable rules he is acquitted for misconduct. If a verdict has been passed to terminate his/her services from the reported day of misconduct, then back dated separation must be done to handle this situation.

In addition, you can view the errors and the error types that are encountered, while effecting the separation process for the employee. Also, you can view the exit interview details specified during initiating the separation process as well edit the details.

Getting familiar with the pages inside

Go to page…	…to carry out task
Select Employee For Separation Authorization	Selecting employee for separation authorization
Authorize Employee Separation	Authorizing employee separation
View Exit Interview	Viewing and editing exit interview details
View Error Log	Viewing error log
Change Employee Reporting To Relationships	Changing the reporting to relationships of the employee
Help On Employee	Getting help on employee

Prerequisites

Data Level Security permissions set for the login user.

Separation process initiated and submitted for authorization for the selected employee.

Definition of Employment Units interacting with the Employee Movement Unit.

Definition of Date Formats in the ADMIN component.

Definition of employee codes in the interacting Employee Code Setup Component.

Employee Codes and Employee Names recorded in the interacting Personal Information component.

Definition of positions, departments,  jobs, grade sets and grades in the interacting Unit Structure component.

Definition authorization statuses in the interacting Quick Codes component.

Definition of employer and employee separation reasons in the interacting Quick Codes component.

Eligible for rehire values defined in the interacting Quick Codes component.

Notice Period Waive Off values and Notice Period Statuses defined in the interacting quick codes activity of the interacting HR General Information component.

Back Dated Separation values defined in the Quick Codes activity of the interacting HR General Information component.

Error types defined in the interacting Quick Codes activity of the HR General Information component.

Employee assignment numbers defined in the interacting Employment Information component.

What you can do in this activity

Select an employee for authorizing separation.