Through this activity, you can authorize the rehire process initiated for a separated employee. Rehire refers to filling of vacant positions in the organization, by hiring employees who were in the service of the organization, but have been separated.

A need may arise in the organization for rehiring separated employees for reasons such as familiarity with organizational procedures, and proven performance.  The rehire process can be initiated and authorized only for regular employees who were certified as eligible for rehire. An employee’s eligibility for rehire is recorded at the time of effecting his/her separation. You can view the records of separated employees and ascertain the eligibility for rehire of prospective separated employees. However, the eligibility for rehire status serves more as a reference norm than as a condition for rehire.

You can edit the rehire details before authorization. The details that can be edited are:

• The date of rehire and the reason for rehire. The rehire reasons are user-defined using the Quick Codes component.

• The unique codes of the position, job or department for which the employee is being rehired.

• The organizational attributes of the specified position.

• The attributes of the job for which the separated employee is being rehired.

• The reporting to details.

• The hierarchy point details.

• The benefit related information. This indicates the workers union to which the employee being rehired must be affiliated to and the benefit group to which the employee must be associated. This benefit-related information is used in the process of computation of premiums for benefit plans under health, welfare and retirement

• The comments entered with regard to the details specified.

Organizational Attributes: These details indicate the employment unit for which the employee is being rehired, the regulatory region under which it falls, the business unit applicable to it and the work location. The system displays the name of the company corresponding to the values specified for these details.

Job Attributes: These details provide the complete profile of the job for which the employee is being rehired. The system displays the description of the job and job level and the job family to which the job belongs based on the specified job code. The other details are the EEO Class, which indicates if it is open to all qualified employees irrespective of gender, language, and nationality , the workers compensation code to indicate the compensation terms and conditions applicable in the event of injury or death of an employee holding the job, the grade set and grade applicable to the job. The number of working hours that the job involves per day, per week  and the details whether the job is a regular or temporary one, salaried or hourly, full time or part time  are the other details you can edit before giving authorization.

Reporting To Details: These details comprise the unique code and assignment number of the supervisor to whom the employee must report. The system displays the position title, job title and department of the specified supervisor.

The Hierarchy Point Details: These details represent the point at which the employee is located in the hierarchy of the organization by virtue of the position or job for which he/she has been rehired.

Benefit Related Information: The benefit related information is used in the process of computation of premiums for benefit plans under health, welfare and retirement. These details comprise the employees union to which the employee would be affiliated, the benefit group to which the employee is to be associated and also the description.

To conclude, you can enter comments with regard to the employee’s rehire details. If the record is to be rejected, you can specify the reason for rejection.

Also, you can access the help feature to specify the position code, department code, job code, supervisor’s employee code and the hierarchy chain code.

Getting familiar with the pages inside

Go to page…	…to carry out task
Select Employee to Authorize Rehire	Selecting employee to authorize rehire
Authorize Employee Rehire	Authorize employee rehire
View Job	Viewing details of the employee's current job
View Org. Unit Mapping	Viewing details of the organization units to which the employee's current job is mapped.
View Job-Competency	Viewing details of the competencies mapped to the employee's current job.
View Job - Qualification	Viewing details of the qualifications mapped to the employee's current job.
View Job's Terms and Conditions	Viewing details of the terms and conditions applicable to the employee's current job.
Help On Position	Getting help on  position
Help On Department	Getting help on department
Help On Job	Getting help on job
Help On Employee	Getting help on employee/ supervisor
Help on Hierarchy	Getting help on hierarchy chain
View Job	Viewing details of the employee's current job
View Org. Unit Mapping	Viewing details of the organization units to which the employee's current job is mapped.
View Job-Competency	Viewing details of the competencies mapped to the employee's current job.
View Job - Qualification	Viewing details of the qualifications mapped to the employee's current job.
View Job's Terms and Conditions	Viewing details of the terms and conditions applicable to the employee's current job.

What you can do in this activity

Authorize rehire of an employee.

Edit the organization attributes of the position/job for which rehire is being effected.

Edit the attributes of the position/job for which rehire is being effected.

Edit the details of the supervisor to whom the employee should report to following rehire.

Edit the hierarchical details of the position/job for which rehire is being effected.

Edit the benefit related information pertaining to the position/job for which rehire is being effected.