Recording employee activity

Recording employee activity information

This section helps you to record information relating to the employee-related activities with respect to the number of hours engaged.

Select the “Emp. Activity Info.” tab in the “Manage Flight Sheet” activity of the “Flight Sheet“ business component.

The “Emp. Activity Info.” tab page appears.

Note: You can modify details in this page only if the status of the Flight Sheet is other than "Confirmed", or "Cancelled" or “Returned”.

Note: Records that are received through EFB cannot be deleted.

Enter the following field in the “Record Emp. Activity Info.” group box:

Crew Type

Use the drop-down list box to select the type of crew against which you wish to record employee-related activities. The system lists the values that are in “Active” status as defined for the entity "A/c Charter Service" and Category Type - "Crew Type" in the “Category” business component.

The system displays “All” by default.

Enter the following fields in the “Activity Info.” multiline:

From Date	The starting date in the range of dates from which employee-related activities were performed. Mandatory. Ensure that the date entered in this field is equal to or later than the flight date From date and earlier than or equal to the flight date To Date.
To Date	The ending date in the range of dates up to which employee-related activities were performed. Ensure the following: The date entered in this field is later than the From date. The date entered in this field is equal to the From date in the multiline and equal to or earlier than the flight date To Date. Note that the system updates the From Date in this field if left blank.
Crew Type	Use the drop-down list box to specify the type of crew. Mandatory. If “All” is selected as the “Crew Type” in the “Record Emp. Activity Info.” header, the system lists the values that are in “Active” status as defined for the entity "A/c Charter Service" and Category Type - "Crew Type" in the “Category” business component. By default the system leaves this field blank if “All” is selected as the Crew Type in the header; else the system displays by default the selected value in the “Crew Type” of the “Record Emp. Activity Info.” header.
Emp. #	The employee who performed the activity. Mandatory.

The system displays the following field in the “Activity Info.” multiline:

Emp. Name

The name of the employee corresponding to the employee code number as defined in the “HRMS” business component.

Enter the following fields in the “Activity Info.” multiline:

Activity Code

Use the drop-down list box to select the code identifying the employee activity. Mandatory. If “All” is selected as the “Crew Type” in the “Record Emp. Activity Info.” header, the system lists all the values that are in “Active” mapping status as defined for the entity 'Act. Reporting Level' - "Employee" in the “Flight Operations Setup” business component.

By default the system leaves this field blank.

Note: Ensure that the Crew Type – Activity Code is a unique combination.

Unit

The unit of measurement as specified in the “Manage Activity Ops. Code” activity which is “Hours”.

By default the system displays “Hours” in this field.

Note: Ensure that the From Date, To Date, Crew Type, Emp. #, Activity Code and Unit are a unique combination.

Value	The hours for which the employee related activity was performed.
Remarks	Any comments or additional information pertaining to the employee activity.
Modification Comments	Any comments pertaining to the modifications made. Data entry in this field is mandatory if EFB data has been modified.

The system displays the following field in the “ Activity Info.” multiline:

Diff.?

Indicates whether the employee has a difference in Flight Hours and employee activity Hours which could be “Yes” or “No”. Example.

Enter the following field in the “Summary Info.” group box:

Employee #

Use the drop-down list box to specify the number identifying the employee who performed the activity. The system lists all the values as defined in the “HRMS” business component.

The system displays the following field in the “ Activity Info.” multiline:

Flight Hours	The sum of flight hours in decimals as given in the Journey Leg Level Parameter Info. Note that the sum of flight hours is displayed in decimals.
Activity Hours	The sum of activity hours as reported by the employee.
Diff. (Hours)	Indicates the difference between the Flight Hours and Activity Hours.

Note: Ensure that atleast one record is selected in the multiline.

Select the “Save Emp. Activity Info.” pushbutton to save all the employee activities and the modifications made against the “Flight Sheet” generated.

To proceed, carryout the following:

Select the “Main Info.” tab to record all the main information against a Flight Sheet.
Select the “JL Usage Info.” tab to save all the Journey Log Usage details against a Flight Sheet.
Select the “Parameter Info” tab to save all the parameter details against a Flight Sheet.
Select the “No Flight Info.” tab to save all the information when the flight is not in use against a Flight Sheet.
Select the “Duty Info.” tab to save all the employee duty related information against the Flight Sheet.
Select the “A/C Activity Info.” tab to save all information relating to the aircraft-activity against the Flight Sheet.
Select the “Crew Charges” tab page to save details of crew charges against the Flight Sheet.
Select the “Other Charges” tab page to save any other charges against the Flight Sheet.
Select the “Additional Info.” tab page to save any information pertaining to additional charges against a Flight Sheet.