Managing flight sheet

Managing Flight Sheet

This activity enables you to generate a Flight Sheet document for the purpose of flight contract billing.

Select the “Create Direct Flight Sheet” link at the bottom of the “Select Documents” page under the “Flight Sheet” business component.

The “Manage Flight Sheet” page appears.

The system displays the following fields:

Flight Sheet #	The system generated flight sheet number.
Date from / to / UTC Zone	The from and to date of the flight. The flight sheet date from / to as 01-Sep-13 / 15-Sep-13 for the respective Flight #.
Status	The status of the flight sheet which could be “Draft”, “Fresh”, “Confirmed”, or “Cancelled”.
Customer Name	The name of the customer corresponding to the Customer # as per the Flight Sheet. The system leaves this field blank if it is a direct Flight Sheet.
Contract # / Rev. #/Line #	The contract / revision/ Line number based on which the Flight Sheet is generated. The system leaves this field blank if it is a direct Flight Sheet.
Charge Type	The charter type as in the Contract # / Revision #. Note that the system displays the charter type with which the Flight Sheet was generated if Contract is not applicable for the Flight Sheet. The system leaves this field blank if it is a direct Flight Sheet.

Select the “Main Info.” tab to record all the main information against a Flight Sheet.
Select the “JL Usage Info.” tab to save all the Journey Log Usage details against a Flight Sheet.
Select the “Parameter Info” tab to save all the parameter details against a Flight Sheet.
Select the “No Flight Info.” tab to save all the information when the flight is not in use against a Flight Sheet.
Select the “Duty Info.” tab to save all the employee duty related information against the Flight Sheet.
Select the “A/C Activity Info.” tab to save all information relating to the aircraft-activity against the Flight Sheet.
Select the “Emp. Activity Info.” tab to save all the details of employee-activity against the Flight Sheet.
Select the “Crew Charges” tab page to save details of crew charges against the Flight Sheet.
Select the “Other Charges” tab page to save any other charges against the Flight Sheet.
Select the “Additional Info.” tab page to save any information pertaining to additional charges against a Flight Sheet.
Click the “Confirm” pushbutton to confirm the Flight Sheet.

Note: Only Flight Sheets that are in Fresh status can be confirmed.

Note: Any amendments made to the Journey Logs inside the Flight Sheet has to be retrieved in the JL Usage Info. Tab page before confirming the Flight Sheet.

Note: Ensure that for the given “Charter Type” a valid numbering type is defined in the “Document Numbering Class” business component.

The system performs the following:

4 Updates the status of the Flight Sheet from “Fresh” to “Confirmed”.

4 Generates a new Flight Sheet # after an addition of 1 to the latest Flight Sheet # generated for that numbering type in case of auto / manual generation of Flight Sheet #.

4 Updates the Invoice Milestone in Flight Billing if the Contract Type is “General” and “As Required” is specified for the option “Billing Horizon for Invoicing” in the “Parameters” tab page of the “Edit Pricing & Invoicing Info.” link page in the “Manage Flight Contract” activity of the “Flight Contract” business component.

4 When the “Confirm” checkbox is checked, for “General” Contracts, if “As Required” is specified as the option “Billing Horizon for Invoicing” (in the “Parameters” tab page of the “Edit Pricing & Invoicing Info.” link page in the “Manage Flight Contract” activity of the “Flight Contract” business component), the system updates the following.

I. “End Date of Flight Sheet as the Invoice Milestone Date

II. “Minimum and maximum” flight sheet date as the Billing Horizon

4 Generates one Flight Sheet per Call Sign # when multiple Journey Logs are selected for Flight Sheet generation, with different call signs.

Click the “Cancel” pushbutton to cancel the flight sheet.

The system updates the status of the “Cancelled” flight sheet as “Fresh”.

Note: You can cancel a Flight Sheet only if the status is “Draft”, “Fresh” or “Returned”.

The system displays the following fields in the “Record Statistics” group box:

Created By	The name of the user who created the Flight Sheet.
Created Date	The date on which the Flight Sheet was confirmed.
Last Modified By	The employee code of the login user who last modified the Flight Sheet.
Last Modified Date	The date on which the Flight Sheet was last modified.
Confirmed by	The name of the user by whom the Flight Sheet is confirmed.
Confirmed Date	The date on which the Flight Sheet is cancelled.
Cancelled by	The name of the user who cancelled the Flight Sheet.
Cancelled Date	The date on which the Flight Sheet is cancelled.