Recording crew charges

This section enables you to record all the crew charges incurred during the journey for example food and accommodation charges incurred for the crew.

Select the “Crew Charges.” tab in the “Manage Flight Sheet” activity of the “Flight Sheet“ business component.

The “Crew Charges.” tab page appears.

Note: You can modify details in this page only if the status of the Flight Sheet is other than "Confirmed", or "Cancelled" or “Returned”.

Enter the following fields in the multiline:

Date

The date on which the crew charges were incurred. Mandatory.

Ensure that the date entered in this field is within the flight date range of the flight sheet.

Crew Type

Use the drop-down list box to select the type of crew against which you wish to record crew charges. Mandatory. The system lists the values that are in “Active” status as defined for the entity "A/c Charter Service" and Category Type - "Crew Type" in the “Category” business component.

By default the system leaves this field blank.

Emp. #

The code identifying the employee associated with the crew.

The system displays the following field in the multiline:

Emp. Name

The name of the employee corresponding to the employee code number as defined in the “HRMS” business component.

Enter the following field in the multiline:

Charge Code

Use the drop-down list box to specify the code identifying the crew charges. Mandatory. The system lists all the values that are in “Active” status as defined for the entity “Crew Charges” / "Operating Charges" in the “Manage Billing Heads” activity of the “Flight Operations Setup” business component.

The system displays the following field in the multiline:

Charge Type

The type of charge based on the billing head specified in the “Manage Billing Heads” activity of the “Flight Operations Setup” business component. . Data entry in this field is mandatory if the specified Charge Code is a billing head corresponding to the Crew Charges.

Leave this field blank if the specified “Charge Code” is a billing head corresponding to the “Operating Charges”.

Enter the following fields in the multiline:

Unit

Use the drop-down list box to select the unit of measurement for the crew charges. The system lists all the values that are in “Active” status as defined for the entity "A/c Charter Service" under the Category Type "Unit - Crew Charges” in the “Category” business Component.

Ensure the following:

That “One Time” is selected in this field if Charge Type for the Charge Code is selected as "Fixed Amount".
That any one of the values defined in the Category business component is selected in this field if Charge Type is “Std. Rate”.

By default the system leaves this field blank.

Qty.

The quantity or the number of items based on the charges incurred for the crew. For example if the charge is for food for the crew, then the number of food packets. Data entry in this field is mandatory if “Std. Rate” is selected as the Charge Type for the given Charge Code.

Leave this field blank if “Fixed Amount” is selected as the Charge Type for the given Charge Code.

Ensure that the value entered in this field is a positive integer.

Currency

Use the drop-down list box to specify the currency in which the crew charge is incurred. Mandatory. The system lists the base currency along with all the other permissible foreign currencies as available for the login OU defined in the “View Permitted Currencies” link in the “View Company” page in the “Organization Setup” business component.

Ensure that the value entered in this field is in active status as defined in the “Organization Setup” business component.

By default the system leaves this field blank.

Note: Ensure that Date, Crew Type, Emp.#, Charge Code, Currency and Unit is a valid combination.

Amount

The amount of the crew charges. Data entry in this field is mandatory if Charge Type is “Fixed Amount” for the given Charge Code.

Leave this field blank if “Std. Rate” is selected as the Charge Type for the given Charge Code.

Ensure that the value entered in this field is a positive integer.

The system displays the following field in the multiline:

Sys. Billable

Use the drop-down list box to specify whether the corresponding billing head has been defined in the Flight Contract.

“Yes” if the corresponding billing head has been defined in the Flight Contract.
“No” if the corresponding billing head has not been defined in the Flight Contract.

Enter the following fields in the multiline:

Billable?

Use the drop-down list box to specify whether the customer can be billed. Mandatory. The system lists the options “Yes” and “No”.

Remarks

Any comments or additional information pertaining to the crew charges.

Modification Comments

Any comments pertaining to the modifications made.

The system displays the following field:

Source

The source of the quantity against which billing is made.

Note: Ensure that atleast one record is selected in the multiline.

Select the “Save Crew Charges” pushbutton to save all the crew charge details and the modifications made against the Flight Sheet # generated.

To proceed, carryout the following:

Select the “Main Info.” tab to record all the main information against a Flight Sheet.
Select the “JL Usage Info.” tab to save all the Journey Log Usage details against a Flight Sheet.
Select the “Parameter Info” tab to save all the parameter details against a Flight Sheet.
Select the “No Flight Info.” tab to save all the information when the flight is not in use against a Flight Sheet.
Select the “Duty Info.” tab to save all the employee duty related information against the Flight Sheet.
Select the “A/C Activity Info.” tab to save all information relating to the aircraft-activity against the Flight Sheet.
Select the “Emp. Activity Info.” tab to save all the details of employee-activity against the Flight Sheet.
Select the “Other Charges” tab page to save any other charges against the Flight Sheet.
Select the “Additional Info.” tab page to save any information pertaining to additional charges against a Flight Sheet.