Recording employee time sheet for hangar work order or task

The "Record Employee Timesheet for Hangar Work Orders" page allows you to enter the actual duration of time spent on tasks or work orders on a given date. The system updates the employee details and changes the status of the tasks and the work orders from “Scheduled” to "In-progress".

Select “Record Timesheet for Hangar Work Orders” under the “Hangar Work Reporting” business component.

The “Record Employee Timesheet for Hangar Work Orders” page appears.

The system displays the following field:

Date & Time Format

The format in which the date and time fields are displayed. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date and time format from the “Enterprise Modeling” business component by default.

The system displays the following in the “Employee Details” group box:

Employee #	The employee code of the logged in user.
Employee Name	The name of the employee.
Primary Skill #	The code that identifies the primary skill of the employee.
Clock Status	The clock status which could be one of the following: “Clock – Direct”: If the employee has reported normal work hours for the work order/task using the clock. “Clock – Indirect”: If the employee has reported indirect work hours using the clock. “Clock – Direct & Indirect”: If the employee has reported both direct and indirect work hours using the clock. “Not Started”: If the clock is not started for the employee.

Enter the following in the “Update Details” group box:

Worked Date

The date for which you are recording the time sheet (Date Format). Mandatory. The date entered in this field should be earlier than or equal to the current server date. By default, the system displays the current server date for all the tasks that have been completed and that have already started but pending for completion.

Click the “Get Details” pushbutton to retrieve the time sheet details for the employee for the specified date.
Enter the following field::

Update Mode	Use the drop -down list box to select the mode of recording the time sheet. The system displays the options "Clock" and "Manual". By default, the system displays “Clock”.
Note: If the Update Mode is “Clock”, the system retrieves only those records for which Start Clock is started and pending for ending the Clock, on clicking the “Get” Details” pushbutton. If the Update mode is “Manual”, the system retrieves all the records which are pending for end as well as the timesheet records which have been already recorded. The system displays the following in the “Timesheet Summary” group box:
Total Normal Hours	The total normal working hours reported by the employee for the task or work order, for the date specified in the “Worked Date” field against the attendance type “Normal”.
Total Extra Hours	The total extra hours reported by the employee for the task or work order, for the date specified in the “Worked Date” field against the attendance type other than “Normal”.
Confirmed Booking (Hrs)	The total hours reported and confirmed by the employee for the task or work order, for the date specified in the “Worked Date” field and with timesheet status “Confirmed”.
Pending Confirmation (Hrs)	The total hours which are not confirmed by the employee for the task or work order, for the date specified in the “Worked Date” field and with timesheet status “Fresh”.
Total Hours	The total hours reported by the employee, which is the sum of the total hours worked and total non-working hours.
Tot. Worked Hours	The total direct hours reported by the employee for the task or work order, for the date specified in the “Date” field. If the employee has already reported the actuals for the current date, the system displays the reported number of hours in this field.
Total In-Direct Hours	The total in-direct work hours reported by the employee for the date worked.
Pending Confirmation Dates	The dates for which the timesheet records are pending for confirmation.

Note: The system retrieves and displays the pending confirmation dates for which the timesheet has been recorded by the employee, with start date earlier than the worked date and for which the timesheet status is “Fresh”.

Click the “Confirm Booking” pushbutton to confirm the timesheet booking details.

Note: Ensure that at least one timesheet record exists in “Fresh” status, with the duration between start date and end date and between start time and end time overlapping with the worked date.

Note: Ensure that the worked date is modified, after all the work order/task details have been retrieved.

Note: For the specified worked date, if the timesheet recorded for Direct and Indirect hours are in “Fresh” status, then the system performs the following on clicking the “Confirm Booking” pushbutton:

updates the status of the timesheet records from “Fresh” to “Confirmed” if the “Conformation of Timesheet records” is set as “Required” in the “Set Options” activity of the current business component.
updates the status of the timesheet records from “Fresh” to “Authorized”, if the “Authorization of Timesheet records” is set as “Not Required” in the “Set Options” activity of the current business component.

Note: If the timesheet records are authorized, the system updates the timesheet details of the employee, in the “Payroll Processing” business component.

Enter the following in the “Work Details” multiline:

Work Order #	The number that identifies the hangar work order (Alphanumeric, 18). Mandatory. The work order must have already been created in the “Create Work Order” activity of the “Hangar Work Order” business component and the job status of the work order must NOT be “Closed”, “Pre-Closed” or “Cancelled”. Help facility available.
Seq #	The number identifying the sequence in which the tasks inside the work order get executed (Integer).
The system displays the following field in the “Work Details” multiline:
Job Status	The status of the work order or task, which could be “Scheduled” or “In-Progress”.
Enter the following field:
Task #	The task for which the employee reports the actual hours (Alphanumeric,30). The task number must be associated to the work order entered in the “Work Order #” field. Ensure that the task entered is currently in “Scheduled” or “In-Progress” status. For tasks occurring more than once in the work order, ensure that the corresponding sequence numbers are entered in the “Seq #” field. Help facility available.

Note: If the “Work Order #” and “Seq #” fields are entered, the system automatically retrieves the task number associated to the work order.

If “Task Reporting” option is set to “Assigned Only” in the “Set Options” activity, the task entered here must have been assigned to the employee displayed in the “Employee #” field.

For the work order and task combination, there should not be any delay reported during the same start time and end time.

The system displays the following:

Task Description

The textual description of the task.

Select the hyperlinked task description to view the task details.
Enter the following field:

Employee Comments

Any additional remarks pertaining to the employee timesheet recorded (Alphanumeric, 2000).

The system displays the following fields:

Previous Employee Comments	Any previous comments existing for the employee timesheet recorded.
Emp. Comments Recorded By	The code identifying the employee who entered the previous comments.

Note: The system retrieves these details from the Comments History.

Enter the following field:

Execution Status

Use the drop-down list box to select the execution status of the task. The system lists the options “In-Progress” and “Completed”. The system leaves the field blank by default.

Note: Ensure that the execution status is not set to “Completed”,

a) if sign-off is pending for the work order/task, and

b) if any other employee has reported for the same work order/task and his work reporting is not yet complete.

The system displays the following:

Sign-Off Info.

Indicates whether the user has to sign after the work order or task has been carried out. The system displays one of the following:

“Pending Insp.” – Indicates that the task is pending for sign-off from the resource group “Inspector”.
“Pending Insp. & Mech.” – Indicates that the task is pending for sign-off from the resource groups “Inspector” and “Mechanic”.
“Pending Mech.” – Indicates that the task is pending for sign-off from the resource group “Mechanic”.
“None” – Indicates that the required resource group has signed off the task.
“Not Reqd” – Indicates that sign-off is not required after the work order or task has been performed.

Enter the following:

Start Time

The time at which the task was started on the date specified in the “Date” field (Time format). Ensure that the time entered here is in the format specified in the “Date & Time field”. Data entry in this field is mandatory if the “End Time” or “Worked Hours” field is specified.

Leave this field blank, if the update mode is “Clock”.

Start Date

The date on which the task was started (Date Format). Ensure that the date entered is not earlier than the “Back Dated Reporting Time Limit” specified in the “Set Options” activity of the current business component.

End Time

The time at which the task was ended for the date specified in the “Date” field (Time format). Ensure that the time entered here is in the format specified in the “Date & Time field”. The end time must be greater than the start time. Data entry in this field is mandatory if the “Start Time” or “Worked Hours” field is specified.

Leave this field blank, if the update mode is “Clock”.

End Date

The date on which the task was ended (Date Format).

You cannot modify the Start Date & Time and End Date & Time, if the update mode is set to “Clock”.

Note: Ensure that the leave is not approved for the employee for the date range specified in the “Start Date” and “End Date” fields, and for the time range specified in the “Start Time” and “End Time” fields.

Enter the following field:

Worked Hours

The time spent on the task or the work order for the date specified in the “Date” field. Data entry in this field mandatory if the “Start Time” and “End Time” is not entered.

Ensure that the value entered is positive.

The system automatically calculates the actual duration, if the start time and the end time are entered

Note: Ensure that the value entered in this field does not overlap with the in-direct work hours reported for the same employee.

If the “Start Date” is not specified, the system updates the “Worked Date” as the “Start Date”, only if the “End Date” or “Worked hours” is specified.

If the end time and worked hours is entered, the system calculates the start time automatically.

If the start time and worked hours is entered, the system calculates the end time automatically.

The system displays the following fields:

Cumulative Worked Hrs

The sum of the hours worked, reported by the employee for the task or work order across different dates.

Enter the following field:

Attendance Type

Use the drop-down list box to specify the attendance type for the employee. The system lists the option “Normal” indicating the standard working hours defined for the employee, and all the quick codes identified for “Attendance Type” in the “Work Center” business component, along with the inactive attendance types. The system displays “Normal” by default.

The system displays the following:

Timesheet Status

The status of the timesheet, which could be one of the following:

Fresh - Indicates that the timesheet record has been created newly.
Confirmed – Indicates that the timesheet record is confirmed.
Not Required – Indicates that the timesheet confirmation is not required.
Authorized – Indicates that the timesheet booking is authorized.

Note: The system updates the timesheet status for the newly added records as “Fresh”, if the “Confirmation of Timesheet Records” and “Authorization of Timesheet Records” are set as “Required” in the “Set Options” activity of the current business component.

Note: The system updates the timesheet status for the newly added records as “Confirmed”, if the “Confirmation of Timesheet Records” is set as “Not Required” and if “Authorization of Timesheet Records” is set as “Required” in the “Set Options” activity.

Note: The system updates the timesheet status as “Not Required”, if the “Confirmation of Timesheet Records” and “Authorization of Timesheet Records” are set to “Not Required” in the “Set Options” activity.

Note: The system retains the timesheet status even if the start date, end date, start time or end time is modified.

Note: You cannot modify the authorized timesheet records.

The system displays the following on clicking the “Get Details” pushbutton:

Other Log-Ons?	Indicates whether any other employee has reported for the same work order or task. The system displays one of the following: “Yes” – Indicates that some other employee has reported for the same work order/task “No” – Indicates that no other employee has reported for the same work order/task.
Note: If the “Sign-Off Info” is set as “None” or “Not Reqd”, and “Other Log-Ons” is set as “No”, then the system defaults the “Execution Status” field with “Completed” if the update mode is set as “Clock”.
Other Comments?	Any other comments pertaining to the work order.
Material Plan Status	The status of the material plan applicable to the work order/task. The system displays one of the following: “Partially Requested” – If the material request is not completely raised for all the parts that have been identified as requirements. “Requested” – If the material request is completely raised for all the parts that have been identified as requirements. “Partially Issued” – If the material issue is not yet done for all the parts that have been identified as requirements. “Issued” – If the material is issued for all the parts that have been identified as requirements. “Pending Issue” – If the material issue is not yet done for the generated material request. “Not Planned” – If material request is not yet raised for any of the parts identified as part requirements. “Not Estimated” – If no material is estimated for the work order/task.
Work Order Description	The textual description of the work order.
Enter the following field:
Execution Comments	Any additional remarks pertaining to the task execution (Alphanumeric, 2000).
The system displays the following fields:
Previous Execution Comments	Any previous comments existing for the task execution.
Exec. Comments Recorded By	The code identifying the employee who entered the previous execution comments.
Note: The system retrieves these details from the Comments History.
Update Mode	The mode of recording the time sheet, which could be “Clock” or “Manual”. The system leaves this field blank if no actuals are reported for the work order/task.
Aircraft Reg #	The registration number of the aircraft.
Last Update Date	The date on which the details were last updated.
Revision #	The revision number of the task.
Part #	The number identifying the part.

Note: Ensure that atleast one work order/task is entered in the multiline.

For the employee, on the worked date, you must ensure that for the same work order or task combination, the actuals are not repeated. In other words, the start and end times should not fall within the same range. For example, for the range 9.00 AM to 12.00 AM that is already reported, you cannot report 10.00 AM to 11.00 AM or 8.00 AM to 12.30 AM, for the same work order and task combination.

Check the box in the “Select” column of the multiline to select the work orde for deletion.
Click the delete icon in the toolbar above the multiline to delete the selected work orders, from the employee time sheet.

Note: On deleting the selected work orders, the system changes the status of the deleted work orders from “In Progress” to “Scheduled’, only when there are no preliminary inspection details or part consumption details reported for the work orders.

To proceed carry out the following:

Select the “Create Material Request” link at the bottom of the page, to create a maintenance material request.
Select the “Record Discrepancy Items” link at the bottom of the page, to record discrepancies.
Select the “Record Component Replacements” link at the bottom of the page to record component replacement information.
Select the “Record Part Consumption” link at the bottom of the page to record part consumption details.
Select the “Report Bulk Facility Usage” link at the bottom of the page to record the usage information of a specific facility for multiple hangar work orders.
Select the “Report Facility Usage” link at the bottom of the page to record different resource usages, for a single hangar work order selected in the multiline.
Select the “Report Employee Work” link at the bottom of the page to record employee work information.
Select the “Record Parameter Values” link at the bottom of the page to record parameter values.
Select the “Record Job Information” link at the bottom of the page to record job information.
Select the “Record Work Delays” link at the bottom of the page, to record the work delay details.
Select the “Review Comments” link at the bottom of the page to review comments for hangar work order.
Select the “Review Sign-Off Status” link at the bottom of the page to review sign-off information.
Select the “View Employee Comments” link at the bottom of the page to view the employee comments.
Select the “View Material Request” link at the bottom of the page to view the maintenance material request.

Refer to the Hangar Work Order Online Help for more details.

Select the “Inquire Warehouse Stock Balance” link at the bottom of the page to view the stock balance in the warehouse.

Refer to the Stock Maintenance Online Help for more details.

Select the “View Aircraft Maintenance Log” link at the bottom of the page to view the maintenance log details for aircraft or component.

Refer to “Aircraft” Online Help for more details.

Select the “Create Material Request for Task” link at the bottom of the page to create a material request for the task.

Refer to “Hangar Work Order” Online Help for more details.

Select the “Record Fuel/Oil Log” link at the bottom of the page to update fuel and oil consumption details for an aircraft.

Refer to “Flight Log” Online Help for more details.

Select the “View Task Card” link at the bottom of the page to view the task card created in the third party application.

Refer to the “Task Card Publisher” Online help for more details.

Select the “View AMM Reference” link at the bottom of the page, to view the details of aircraft maintenance manual for the task.
Click the “Print Request” pushbutton at the bottom of the page, to print the time sheet record of the employee for hangar work orders.
Click the “Start Clock” pushbutton to record the start time of the employee.

Note: The “Update Mode” field should be set as “Clock”.

The system performs the following:

Updates the current server time as the start time for all the selected records.
Sets the “Last Update Date” to the current server date for each work order and task combination.
Updates the employee comments and execution comments to the Comments History along with the corresponding details including comment date, comment type and employee who entered the comments.
If the work order or task is entered, and if the job status is “Scheduled”, the system resets the job status to “In-Progress”. The start date and time specified in the multiline are updated as the actual start date and time of the task. If the start date and time are not specified, then the current server date and time are updated as the actual start date and time of the task.
The “Aircraft Condition” field is set to “Under Maintenance” for the aircraft for which the work order or task actuals are reported.

Note: The system will not update the aircraft condition to “Under Maintenance”, if the “Exec Phase” is “Preparatory” for the task associated with the aircraft.

The clock status is updated to “Clock-Direct”.

Note: The system updates the field to “Under Maintenance” after the first reporting of a work order that is raised for the aircraft.

Click the “Reset Clock” pushbutton to reset the starting time for the employee.

Note: The “Update Mode” field should be set as “Clock”.

Ensure that the value is present only in the”Start Time” field.

If no actuals are reported for the selected work order/task, which is in “In-Progress” status, the system updates the current system date and time as the “Start Date & Time” for the work order/task.

The system clears the start time for all the selected records.

Click the “End Clock” pushbutton to record the end time of the employee.

Note: The “Update Mode” field should be set as “Clock”.

Ensure that value is present in the “Start Time” field for the selected records.

Also ensure that the "Employee Comments" field is not left blank, for those tasks which are pending for sign-off by the resource group "Mechanic".

If the “Worked Date” is different from the current server date, the “End Time” should be specified manually.

Note: The system changes the status of the work order to “Completed”, if the status of the last task in the work order is changed to “Completed” and all the other tasks of the work order are already completed. Also, during completion of the task or the work order, if the sign-off is set as “Not Required”, the system ensures that the parameter details are recorded for the task, if "Parameter Recording?" is set as "Mandatory" in the "Edit Parameter Reading Requirements" page of the "Maintenance Task" business component.

The system performs the following:

Updates the current server time as the end time for all the selected records.
Sets the “Last Update Date” to the current server date for each work order and task combination.
Updates the “Worked Hours” field ,by calculating the difference between “Start Time” and “End Time”.
If the “Employee Attendance Processing” business component exists in the login organizational unit and “Check Employee Presence with Attendance Record” field is set as “Required” in the “Set Options” activity ,then the system checks time entered in the start time and end time is within the “In Time” and “Out Time” recorded for the employee.

Note: The system checks the records only if the “Worked Date” is earlier than the current date

If the “Time Management Scheduling” business component exists in the login organizational unit and “Allow Reporting of Extra Hours” field is set as “Not Allowed” in the “Set Options” activity ,then the system ensures that the worked hours less than or equal to the rota scheduled for the employee.
If the “Time Management Scheduling” business component does not exists in the login organizational unit and “Allow Reporting of Extra Hours” field is set as “Not Allowed” in the “Set Options” activity , then the system ensures that the worked hours less than or equal to the hours as set in “Work Hours/ Day” field of the “Maintain Standard Work Calendar” activity of the “Common Masters” business component .
If the “Time Management Setup” business component exists in the login organizational unit and “Computation of Extra Hours” field is set as “Required” in the “Set Options” activity ,then the system calculates the extra hours reported for the employee.
If the “Worked Date” different from the current server date , on updation, the system fetches the pending work order/ work unit details that are pending to be reported for which the clock has been started,else displays all the tasks assigned to the employee for the current date.
Update the work order status to “Completed” if all the tasks within the work order are completed.
For the work order/task which is in “Scheduled” status, the system updates the status to “In-Progress”.
If other employees have reported for the work order/task and if the end time for those tasks are earlier than the end time of the employee for the date worked, the sytem updates the End Date/Time of the work order as the End Date /Time as given by the current login employee.
If break hour has been specified for the work center in the “Work Center” business component, the system calculates the actual work duration for the employee as given below:

Actual Work Duration = (End Date/Time – Start Date/Time) – Indirect Work Hours – Break Hours.

If the employee has simultaneously worked on more than one task, the system updates the total duration spent on each task, depending on the estimated elapsed time identified for each task.
If the “Execution Status” is set as “Completed”, the system ensures that all the sub-tasks of the task belonging to the work order, have “Job Status” as Completed”.
The system enures that the “Execution Status” of the work unit is not set as “Completed”, if the selected work unit has “Job Status” as “Cancelled” or “”Transient Status” as “Deferred”.
If the “Update Option” is set to “Work Order”, the sub tasks of the tasks, which are associated to the work order must have the “Sign off” field set to “Yes” and “Job Status” set to “Completed”.
If the “Execution Status” is set as “Completed” and the “CoM Required” field is set as “No” in the “Visit Package” business component, the system ensures that all the access panels associated to the work order/task are in “Closed” status.
If the “Execution Status” is set as “Completed” and the “Engagement Type” field is set as “Full Maintenance” in the “Aircraft” business component, the system ensures that all the component replacement transactions are in “Confirmed” status.
Updates the employee comments and execution comments to the Comments History along with the corresponding details including comment date, comment type and employee who entered the comments.

Note: The system maintains execution comments for each employee.

If the task is signed off, the system updates the execution status to “Completed” and “change % completed” to “100%”. Based on the “Reference Date for Compliance Updation” set in the “Set Options” activity of the current business component, the system updates the compliance date in the compliance history of the maintenance program. If the “Reference Date for Compliance Updation” is set as

"Work Start Date”, then the system updates the starting date of the work as the compliance date in the compliance history of the maintenance program.
“Work End Date”, then the system updates the ending date of the work as the compliance date in the compliance history of the maintenance program.

The system updates the compliance history for the task in Track Maintenance Compliance History screen.
If the work unit has a parent work unit having atleast one work unit in deferred status, then the system will update the compliance date as the last performed date for the parent work unit.
The system ensures that the parameter details are recorded for the task/sub task, if "Parameter Recording?" is set as "Mandatory" in the "Edit Parameter Reading Requirements" page of the "Maintenance Task" business component.

On completion of a task (Execution Status = “Completed”):

If the “Automatic Closure of Discrepancy #” field is set to “Allowed” in the “Set Options” activity, the system updates the Record Status of the discrepancy associated to the non-standard task is set to “Closed”, when task execution status is changed to ‘Completed’. However, if Automatic Closure of Discrepancy #” field is set to “Not Allowed”, the system does not reset the Record Status of the discrepancy even though the task is completed.

Click the “Manual Update” pushbutton to update the time sheet details for the employee.

Note:The “Update Mode” field should be set as “Manual”.

On updating the time sheet, the system calculates the cumulative labor cost for each work order and work order-task combination and records the details in the corresponding finance books.

If the task is signed off, the system updates the execution status to “Completed” and “change % completed” to “100%”. Based on the “Reference Date for Compliance Updation” set in the “Set Options” activity of the current business component, the system updates the compliance date in the compliance history of the maintenance program. If the “Reference Date for Compliance Updation” is set as

a. Work Start Date”, then the system updates the starting date of the work as the compliance date in the compliance history of the maintenance program.

b. “Work End Date”, then the system updates the ending date of the work as the compliance date in the compliance history of the maintenance program.

The system updates the compliance history for the task in Track Maintenance Compliance History screen..

The system performs the following:

Calculates the labor cost for the timesheet records booked by the employee, using the normal rate and overtime rate specified for the Primary Skill # for the employee, if the Primary Skill # is defined in the “Employee Information” business component. Else the system calculates the labor cost using the job rate defined for the employee.

Note: The system calculates the labor cost using the normal rate for the timesheet records booked with attendance type “Normal” and using the overtime rate for the timesheet records booked with attendance type other than “Normal”.

Updates the time sheet details of the employee for each work order and task combination.
Sets the “Last Update Date” to the current server date for each work order and task combination
If the work order or task is entered, and if the job status is “Scheduled”, the system resets the job status to “In-Progress”.
The system ensures that the “Execution Status” is not set as “Completed”, if the work unit selected has “Job Status” as “Cancelled” or “Transient Status” as “Deferred”.
The “Aircraft Condition” field is set to “Under Maintenance” for the aircraft for which the work order or task actuals are reported.

Note: The system updates the field to “Under Maintenance” only for the first reporting of a work order that is raised for the aircraft.

Note: The system will not update the aircraft condition to “Under Maintenance”, if the “Exec Phase” is “Preparatory” for the task associated with aircraft.

If the “End Date” or the “Worked Hours” field is entered, the system retrieves the “Start Time” and “End Time”, if not entered, from the “Time Management” business component, only if the business component allows the specified transaction. Else, the system retrieves the start time as specified in the “Maintain Standard Work Calendar” activity of the “Common Master” business component and calculates the “End Time” as the sum of “Start Time” and “Worked Hours”.
If both “End Date” and “Worked Hours” are entered, the system retrieves the “End Time” (if not entered) as per the calendar (Start Time+Worked Hours), worked date as “Start Date” and “Start Time” (if not entered), as defined in the “Time Management” business component, only if the business component allows the specified transaction. Else, the system retrieves the start time as specified in the “Maintain Standard Work Calendar” activity of the “Common Master” business component.
Updates the employee comments and execution comments to the Comments History along with the corresponding details including comment date, comment type and employee who entered the comments.

Note: The system maintains execution comments for each employee.

On completion of a task (Execution Status = “Completed”):

If the “Automatic Closure of Discrepancy #” field is set to “Allowed” in the “Set Options” activity, the system updates the Record Status of the discrepancy associated to the non-standard task is set to “Closed”, when task execution status is changed to ‘Completed’. However, if Automatic Closure of Discrepancy #” field is set to “Not Allowed”, the system does not reset the Record Status of the discrepancy even though the task is completed.

Enter the following in the “Default Details” group-box:

Sign-Off Comments

Any additional remarks pertaining to the sign-off of the task (Alphanumeric, 2000).

The system displays the following in the “Mechanic Sign-Off Recording” multiline:

Note: The system retrieves all the work orders that are in “Scheduled” or “In-progress” status.

The system retrieves the subtasks of only those tasks for which the employee has already logged-in and not yet logged out.

The system also retrieves all those tasks and subtasks for which no resource group is mapped in the “Maintenance Task” business component.

Work Order #	The number identifying the work order.
Seq #	The sequence number of the task.
Task #	The task number associated to the work order.
ST Seq #	The sequence number of the sub task associated to the task.
Sub Tasks	The subtask that needs sign-off from the required resource group.

Enter the following field:

Sign-Off Comments

Any other comments pertaining to the sign-off of tasks (Alphanumeric, 2000). Entry in this field is mandatory if “Sign-Off Comments” is not entered in the “Default Details” group-box.

If you leave this field blank, the system sets the field to the default sign-off comments entered in the “Default Details” group box.

The system displays the following fields:

Previous Sign-Off Comments	Any previous comments existing for sign-off of the task.
Recorded By	The code identifying the employee who entered the previous sign-off comments.

Note: The system retrieves these details, from the Comments History.

Enter the following field:

Discrepancy Rep.?

Use the drop-down list box to specify whether any discrepancy has been reported for the work order/task. The system displays one of the following:

“Yes” – If any discrepancy has been reported for the work order/task.
“No” - If no discrepancy has been reported for the work order/task.

The system displays “No” by default.

The system displays the following:

Skill #

The skill code of the employee.

Resource Group	The resource group to which the employee belongs.
Other Sign-Off Info.	Indicates whether the user has to sign after the work order or task has been carried out. The system displays one of the following:
	“Pending Insp.” – Indicates that the task is pending for sign-off from the resource group “Inspector”.
	“Pending Insp. & Mech.” – Indicates that the task is pending for sign-off from the resource groups “Inspector” and “Mechanic”.
	“Pending Mech.” – Indicates that the task is pending for sign-off from the resource group “Mechanic”.
	“None” – Indicates that the required resource group has signed off the task.
Employee #	The employee code of the login user who has to sign-off the task.
Note: For the task number and skill number combination, if the “Approval Reqd.?” field is set to “Yes” in the “Edit Resource Requirements” page of the “Edit Maintenance Task” activity of the “Maintenance Task” business component, then the system ensures that the login employee has a valid license number or possesses a valid certification for the given date, as specified in the “Employee Information” business component.
Last Modified Date	The date on which the sign-off details were last modified.
Last Modified By	The employee code of the login user who last modified the sign-off details.

Select a work order/task in the multiline.
Select the “Record Parameter Values” link to record the parameter values for the work order.

To sign-off the task

Click the “Sign Off” pushbutton to sign-off the selected task.

Signing-off using Electronic Signature

Note: The following are the prerequisites for using Electronic Signature in this activity:

The Smart Card Interface Client installation must have been completed and configured on this computer.
A Smart Card Reader must be connected to this computer and configured.
Electronic signature authentication must have been enabled for this business component or function in the “Smart Card Interface” business component.
The person who will be using the Electronic signature feature must have been enrolled as a smart card user and issued a card in the “Smart Card Interface” business component. The card must be active and valid for the current date.

When the “Sign-Off” pushbutton is clicked, the “User Authentication Web Dialog” screen appears.

Insert the smart card into the smart card reader and enter your Personal Identification Number (PIN) in the "User PIN” field.
Click the “OK” pushbutton.

The system authenticates the entered PIN value against the user’s PIN value stored in the smart card.

On successful authentication, the system displays the message “Sign-Off Recorded successfully”.

If an invalid PIN is entered, the system displays the error message “Incorrect Secret Code Submission” and the Electronic Signature cannot be completed.

Note: The smart card will get into " Locked" status, if the number of continuous invalid PIN entries exceeds the maximum number of invalid PIN entries defined in the “Smart Card Configuration” activity of the "Smart Card Interface” business component. Contact the administrator for unlocking the card and to use the smart card again for Electronic signature.

On successful sign-off

The system performs the following:

Updates the sign-off status to "Yes" for the selected task.
Updates the employee comments and execution comments to the Comments History along with the corresponding details including comment date, comment type and employee who entered the comments.
Updates the sub-tasks of the selected task, with the sign-off comments.
If the work unit has a parent work unit having atleast one work unit in deferred status, then the system will update the compliance date as the last performed date for the parent work unit.

The system ensures that the parameter details are recorded for the task/sub task, if "Parameter Recording?" is set as "Mandatory" in the "Edit Parameter Reading Requirements" page of the "Maintenance Task" business component.

To void the task sign-off

Click the “Void Sub Task” pushbutton to void the sign-off of the selected task.
Insert the smart card and enter your Personal Identification Number. Follow the steps mentioned under the topic “Signing-off using Electronic Signature”, for voiding the task sign-off.

On successful sign-off

The system performs the following:

Updates the sign-off status as “Void”, for the selected task.
Updates the sign-off comments to the Comments History along with the corresponding details including comment date, comment type and employee who entered the comments.
Updates the sub-tasks of the selected task, with the sign-off comments.

To update the sign-off comments

Click the “Update Comments” pushbutton to update the sign-off comments for the selected work order/task.

Note: Ensure that the date and time at which the sign-off comments is updated, is later than the aircraft grounding date and time specified in the “Visit Package” business component.

The system updates the sign-off comments to the Comments History along with the corresponding details including comment date, comment type and employee who entered the comments.

The system displays the following in the “In-Direct Work Reporting” group-box:

Start Time	The starting time of the in-direct work hours reported by the employee for the date worked.
End Date & Time	The ending date and time of the in-direct work hours reported by the employee for the date worked.

Enter the following fields:

In-Direct Category

Use the drop-down list box to select the quick code applicable for the type “In-Direct Category”. The system lists all the active quick codes defined in the “Create Quick Codes” activity of the “Hangar Work Order” business component. The system retrieves all the indirect work hour details belonging to the category selected here. The system leaves this field blank by default.

Attendance Type

Comments

Any other comments pertaining to the indirect work reporting (Alphanumeric, 255).

Zoom facility available.

To start the clock

Click the “Start Clock” pushbutton to record start time for the in-direct work hours reported for the employee.

Note: You cannot start the clock once again if the in-direct work reporting has already started.

The system performs the following:

Updates the start date and time of the in-direct work reporting with the current system date and time.
Updates the clock status to “Clock-Indirect”.
Updates the clock status to “Clock-Direct & Indirect”, if the employee has already reported for the work order/task.
Sets the “Aircraft Condition” field to “Under Maintenance” in the “Create Aircraft Information” activity of the “Aircraft” business component.

Note: The system will not update the aircraft condition to “Under Maintenance”, if the “Exec Phase” is “Preparatory” for the task associated with the aircraft.

To reset the clock

Click the “Reset Clock” pushbutton to reset the start time for the employee.

Note: Ensure that the in-direct work reporting has already started.

The system updates the start time of the indirect work reporting with the current system time.

To stop the clock

Click the “End Clock” pushbutton to record the end time for the in-direct work hours reported for the employee.

Note: Ensure that the in-direct work reporting has already started.

The system performs the following:

Calculates the labor cost for the timesheet records booked by the employee, using the normal rate and overtime rate specified for the Primary Skill # for the employee, if the Primary Skill # is defined in the “Employee Information” business component. Else the system calculates the labor cost using the job rate defined for the employee.

Updates the end date and time with current system date and time.
Updates the total indirect hours as the difference between start time and end time.
Ensures that no employee has logged on to a particular task in the work order with the job status “Completed”, “Closed” or “Pre-Closed”.
If the “Execution Status” is set as “Completed”, the system ensures that all the sub-tasks of the task belonging to the work order, have “Job Status” as Completed”.
If the “Update Option” is set to “Work Order”, the sub tasks of the tasks, which are associated to the work order must have the “Sign off” field set to “Yes” and “Job Status” set to “Completed”.
If the “Execution Status” is set as “Completed” and the “CoM Required” field is set as “No” in the “Visit Package” business component, the system ensures that all the access panels associated to the work order/task are in “Closed” status.
If the “Execution Status” is set as “Completed” and the “Engagement Type” field is set as “Full Maintenance” in the “Aircraft” business component, the system ensures that all the component replacement transactions are in “Confirmed” status.
The system updates the timesheet status for the newly added records as “Fresh”, if the “Confirmation of Timesheet Records” is set as “Required” in the “Set Options” activity of the current business component, irrespective of the value selected in the “Authorization of Timesheet Records”.
The system updates the timesheet status for the newly added records as “Confirmed”, if the “Confirmation of Timesheet Records” is set as “Not Required” and if “Authorization of Timesheet Records” is set as “Required” in the “Set Options” activity.
The system updates the timesheet status as “Not Required”, if the “Confirmation of Timesheet Records” and “Authorization of Timesheet Records” are set to “Not Required” in the “Set Options” activity.

Note: If the “Authorization of Timesheet Records” is set to “Not Required” in the “Set Options” activity of the current business component, the system updates the “Billable?” field to “Yes” in the “Edit/Authorize Labor Hours” activity of the “Component Work Reporting” business component.

To proceed further

Select the “Record Inspector Sign-off” link at the bottom of the page, to sign-off tasks and subtasks.
Select the “Record In-Direct Work Time” link at the bottom of the page, to record the details of the indirect work hours for an employee.
Select the “Record Allowance” link at the bottom of the page, to record the allowance details for the employee.
Select the “Generate Employee Timesheet Report” link at the bottom of the page to generate the employee timesheet report.
Select the “View Task Card” link at the bottom of the page to view the task card created in the third party application.

Refer to the “Task Card Publisher” Online help for more details.

Select the “View AMM Reference” link at the bottom of the page, to view the details of aircraft maintenance manual for the task.