Signing-off tasks and subtasks

This page allows you to specify the search criteria to select the task and sub task that you need to sign-off. You can search for a task or sub task, based on the work order details, and the details of the employee who has to sign-off the task. You can sign-off the selected tasks or subtasks, or all the tasks or sub tasks listed in the multiline.

Select the “Record Inspector Sign-Off” link under the “Hangar Work Reporting” business component.

Select the “Record Sign Off” link at the bottom of the “Employee Work Information” page.

The “Record Inspector Sign-Off” page appears.

The system displays the following field:

Date Format

The format in which the date fields are displayed. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

The system displays the following in the “Employee Details” group box:

Employee #	The code of the employee who signs-off the task or sub tasks. The system displays the employee code of the logged in user.
Enter the following fields:
Resource Group	The resource group, such as ‘mechanic’, ‘inspector’ or ‘others’, to which the employee belongs. Mandatory. The system displays this field on clicking the “Search” pushbutton.
Skill Code	Use the drop-down list box to select the skill code of the employee. Mandatory. The system lists all the “Active” skill codes as defined in the “Employee Information” business component. The system retrieves the tasks that must be signed off by the skill code selected here. The system sets the field to the primary skill code of the login employee.
The system displays the following fields:
License #	The license number of the corresponding employee. If multiple licenses are available, then the system leaves the field blank.
Work Center #	The work center to which the employee belongs, as defined in the “Maintain Employee Information” activity of the “Work Center” business component.

Enter the following in the “Search Criteria” group box, to search for the tasks or sub tasks. Data entry in the following fields is optional:

Visit Package #	The number identifying the visit package that contains the tasks you need to sign off (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. If you leave this field blank, the system displays all the tasks irrespective of the visit package number.
Adv. Search ID	Use the drop-down list box to specify the search ID based on which the task details are to be retrieved. Leave this field blank to search irrespective of the search ID. The system leaves the field blank by default.
Click the “Edit” link provided alongside, to modify the advanced search criteria.
Work Order #	The number identifying the work order that contains the tasks you need to sign off (Alphanumeric, 18). You can enter the number in full or specify it partially using “*” character. If you leave this field blank, the system displays all the tasks irrespective of the work order number.
Work Order Description	The textual description of the work order (Alphanumeric, 150). You can enter the description in full or specify it partially using the “*” character. Leave this field blank to retrieve all the tasks irrespective of the work order description.
Task #	The number identifying the task to be signed off (Alphanumeric, 30). You can enter the number in full or specify it partially using the “*” character. Leave this field blank to retrieve all the tasks irrespective of the task number.
Task Category	Use the drop-down list box to select the task category. The system lists all the quick codes of type “Task Category” as defined in the “Maintenance Task” business component. Leave this field blank to retrieve all the tasks irrespective of the category.
Status	Use the drop-down list box to select the status of the work order, which could be “Scheduled”, “In-Progress” or “Completed”. Leave this field blank to search irrespective of the work order status. The system leaves the field blank by default.
Task Description	The textual description of the task (Alphanumeric, 150). You can enter the description in full or specify it partially using the “*” character. Leave this field blank to retrieve all the tasks irrespective of the task description.
Aircraft Reg #	The registration number identifying the aircraft (Alphanumeric, 30). You can enter the number in full or specify it partially using the “*” character. Leave this field blank to search irrespective of the aircraft registration number.
ATA #	Use the drop-down list to select the ATA chapter number associated to the aircraft. The system lists all the active ATA chapters created in the “Create ATA Chapter” activity of the “Aircraft” business component. Leave this field blank to retrieve all the tasks irrespective of the ATA number.
Work Center #	Use the drop-down list box to specify the work center number. The system lists all the “Active” work center numbers, which fall under the service of the employee mentioned in the “Employee Details” group box and for which the login user has access rights. Leave this field blank to search irrespective of the work center number. The system leaves the field blank by default.
Display Option	Use the drop-down list box to select the display option. The system lists the following options: “Task” – Select this option to retrieve all the tasks that must be signed off. “Sub-Task” – Select this option to retrieve all the sub-tasks that must be signed off. The system sets the field to “Sub-Task” by default.
Sign-Off Status	Use the drop-down list box to select the sign-off status for the task. The system lists the following options: “Yes” – Select this option to retrieve all the work order tasks or sub-tasks to be signed-off. “No” – Select this option to retrieve all the work order tasks or sub-tasks for which sign-off is not required. “Void” – Select this option to retrieve all the work order tasks or sub-tasks for which sign-off has been voided in the “Record Employee Timesheet for Hangar Work Orders” page. The system sets the field to “No” by default.

Click the “Search” pushbutton to display the search results.

The system retrieves the following:

The work order based on the filter criteria entered.
The tasks associated to the work order.
The subtasks defined for the task and for which the sign-off is to be performed by the resource group displayed in the “Resource Group” field, along with their corresponding sequence numbers as defined in the “Maintenance Task” business component.
The system also retrieves all those tasks and subtasks for which no resource group is mapped in the “Maintenance Task” business component.

Note:If a task or sub-task requires a sign-off from both mechanic and inspector and if the log-in user is an inspector, then, the system will not fetch the task unless the task has been signed-off by the mechanic.

Enter the following in the “Update Details” group box:

Sign-Off Date & Time

The date and time on which the sign-off is done (Date Format). Mandatory. Ensure that this date is earlier than, or the same as the system date.

The system displays the current server date and time, by default.

Default Sign-Off Comments

Any other remarks pertaining to the sign-off of tasks (Alphanumeric, 2000).

Note: If the “Sign-Off Date” field is left blank for the tasks in the multiline, the system sets the “Default Sign-Off Date” in the multiline column. This type of updation is done, when several tasks in the multiline have the same sign-off date.

The system displays the following in the “Work Unit Details” multiline, based on the filter criteria specified:

Work Order #	The work order number retrieved by the system.
Seq #	The sequence number of the task.
ST Seq #	The sequence number of the sub-task assigned to the task.
Sub Tasks	The sub task assigned to the task.
Job Status	The status of the task, which could be “Scheduled”, “In-Progress” or “Completed”.

Enter the following:

Sign-Off ?

Use the drop-down list box and set the field to specify whether sign-off is required for the work order task or sub-task. The system displays the following options:

“Yes” – Select this option if sign-off is required for the task or sub-task.
“No” – Select this option if sign-off is not required for the task or sub-task.
“Void” – Select this option if you wish to void the task sign-off.

The system displays “Yes” by default.

Note: If the “Resource Group” is “Mechanic”, you can modify the sign-off status from “Yes” to “No” only when the sign-off status is set to “No” for the “Inspector” resource group, for the work order, task, sub task combination.

Note: The sign-off status cannot be changed from “Yes” to”No” for a task, which is in “Completed” status.

Sign-Off Date	The date on which the task is signed off (Date Format). Mandatory. Ensure that this date is earlier than, or the same as the system date.
Sign-Off Time	The time at which the task is signed off. (Time Format). Mandatory.

Note: If the “Sign-Off Date” and “Default Sign-Off Date” are left blank, the system sets the current server date as the sign-off date for the task.

The system displays the following:

Work Order Description	The textual description of the work order.
Task #	The task associated to the work order.
Task Description	The textual description of the task.
Link Info	The link information available for the work order. The system displays the following: “Param” – If some parameters are defined for the work order. “Disc” – If some discrepancies exist for the work order. “Res” – If some resources are defined for the work order. “Part” – If some parts are defined for the work order. “Comp.Rep” – If some component replacements are defined for the work order. The system displays a combination of the above-mentioned options depending upon the link information available for the work order.
Enter the following field:
Sign-Off Comments	Any additional remarks pertaining to the sign-off of the task (Alphanumeric, 255). If you leave this field blank, the system sets the field to the default sign-off comments entered in the “Update Details” group box.

The system displays the following:

Previous Sign-Off Comments	Any previous comments recorded for sign-off of the task.
Recorded By	The code identifying the employee who entered the previous sign-off comments.
Note: The system retrieves these details, from the Comments History.
Planned End Date	The date on which the task or work order execution has to be completed.

Enter the following:

File Name

The name of the file containing the sign off details (Alphanumeric, 50).

Help facility available.

The system displays the following:

Customer #	The number identifying the customer, who owns the aircraft.
Customer Name	The name of the customer owning the aircraft.

Note: The "Customer #" and "Customer Name" fields are applicable only when the aircraft is not self-owned and the customer details are recorded in the system.

Select the tasks or sub-tasks displayed in the multiline, for sign-off.

Note: If only sub tasks are present in the multiline, then the status of the main task is updated as “Completed” only when all its sub-tasks are selected for sign-off.

Click the “Print Request” pushbutton to print the inspector sign-off details for the selected task.
Click the “Record Sign-Off” pushbutton, to update the sign-off details of the selected tasks.

Note: The task selected in the multiline will be signed off, even if the “Sign-Off?” field is left blank for the task.

The task for which the “Sign-Off?” field is set as “No” will not be signed off, even if the task is selected for sign-off.

Ensure that the task selected has not been signed off earlier.

If the task and skill selected for sign-off requires ‘approval’ as defined in the “Maintenance Task” business component, the current employee, with the selected skill should have a valid certificate or license mapped to him.

If the “Job Status” of a task is set as “Completed”, the system ensures that no employee is assigned to that task.

Signing-off using Electronic Signature

On clicking the “Record Sign-Off” pushbutton, the “User Authentication Web Dialog” screen appears.

Insert the smart card into the smart card reader and enter your Personal Identification Number (PIN) in the "User PIN” field.

Follow the instructions listed under the topic "Signing off using Electronic Signature" for recording the sign-off details.

On successful sign-off

The system updates the sign-off comments to the Comments History along with the details including comment date, comment type and employee who entered the sign-off comments.

The following conditions are to be met, before you select the “Record Completion” pushbutton:

The sign-off requirements must be completed for the tasks that are selected for ”Record Completion”. All records for which sign-off is required must be signed-off. If the tasks have sub-tasks, the sign-off requirements of all the sub-tasks must be completed.
If the "Closing of Access Panels before Closing Work Order" option is set as "Required", ensure that the access panel is closed before the task is completed. This is applicable if the access panel for this task has only this task as its live reference.
The task selected has not been completed earlier.
Click the “Record Completion” pushbutton to update the completion details of the selected tasks.

The system carries out the following:

If the “Job Status” of a task is set as “Completed”, the system ensures that no employee is assigned to that task.
If all the other tasks of the work order are already completed and if the status of the last task in the work order is also changed to “Completed” then the system changes the status of the work order to “Completed”.
For the aircraft, if the engagement mode is set to “Full Maintenance” and replacement type is set to "Remove Only" for the aircraft, the system ensures that all the component replacement transactions are in “Confirmed Removal status.
For the aircraft, if the engagement mode is set to ”Full Maintenance” and the replacement type is set to "Restoration" or "Replacement" or "Attachment only" for the aircraft, the system ensures that all the component replacement transactions are in “Confirmed Replacement” status.
Does not permit the “Status” field to be set as “Completed”, if the work unit selected has “Job Status” as “Cancelled” or “Transient Status” as “Deferred”.
If the “Status” of the work order is set as “Completed”, the system ensures that all the sub-tasks of the task belonging to the work order, have “Job Status” as Completed” and “Sign-Off Status” as “Yes”.
If the “Update Option” is set to “Work Order”, the sub tasks of the tasks, which are associated to the work order must have the “Sign off” field set to “Yes” and “Job Status” set to “Completed”.
If the “Status” of the work order is set as “Completed” and the “CoM Required” field is set as “No” in the “Visit Package” business component, the system ensures that all the access panels associated to the work order/task are in “Closed” status.
If the “Status” of the work order is set as “Completed” and the “Engagement Type” field is set as “Full Maintenance” in the “Aircraft” business component, the system ensures that all the component replacement transactions are in “Confirmed” status.
Updates the sign-off comments to the Comments History along with the details including comment date, comment type and employee who entered the sign-off comments.
Ensures that the parameter details are recorded for the task, if "Parameter Recording?" is set as "Mandatory" in the "Edit Parameter Reading Requirements" page of the "Maintenance Task" business component.
If the task is signed off, the system updates the execution status to “Completed” and “change % completed” to “100%”. Based on the “Reference Date for Compliance Updation” set in the “Set Options” activity of the current business component, the system updates the compliance date in the compliance history of the maintenance program. If the “Reference Date for Compliance Updation” is set as

a. “Work Start Date”, then the system updates the starting date of the work as the compliance date in the compliance history of the maintenance program.

b. “Work End Date”, then the system updates the ending date of the work as the compliance date in the compliance history of the maintenance program.

The system updates the compliance history for the task in Track Maintenance Compliance History screen.

On completion of a task (Execution Status = “Completed”):

If the “Automatic Closure of Discrepancy #” field is set to “Allowed” in the “Set Options” activity, the system updates the Record Status of the discrepancy associated to the non-standard task is set to “Closed”, when task execution status is changed to ‘Completed’. However, if Automatic Closure of Discrepancy #” field is set to “Not Allowed”, the system does not reset the Record Status of the discrepancy even though the task is completed.
Click the “Reverse Completion” pushbutton to reverse the completion details of the selected tasks.

Note: Only tasks that are in the “Completed” status can be selected for “Reverse Completion”. Tasks associated to an EO-based work order cannot be considered for reversal.

If the task selected is already completed by the resource group “Inspector”, then the system will not allow the resource group “Mechanic” to reverse the completion.

The system performs the following:

If the task and sub-task statuses are successfully reverted, the system changes the status of the work order for the respective tasks from “Completed” to “In-progress”. The status log is also updated with the status of the work order.
Updates the sign-off comments to the Comments History along with the details including comment date, comment type and employee who entered the sign-off comments.
The system ensures that the parameter details are recorded for the task, if "Parameter Recording?" is set as "Mandatory" in the "Edit Parameter Reading Requirements" page of the "Maintenance Task" business component.
Click the “Record Sign-Off & Completion” pushbutton to record the sign-off and the completion details of the selected tasks.

Note: Ensure that the task selected is neither signed off nor completed earlier.

Note: If the “Job Status” of a task is set as “Completed”, the system ensures that no employee is assigned to that task.

Note: The system changes the status of the work order to “Completed”, if the status of the last task in the work order is changed to “Completed” and all the other tasks of the work order are already completed.

If the “Status” of the work order is set as “Completed”, the system ensures that all the sub-tasks of the task belonging to the work order, have “Job Status” as Completed” and “Sign-Off Status” as “Yes”.
The system does not permit the “Status” field to be set as “Completed”, if the work unit has “Job Status” as “Cancelled” or “Transient Status” as “Deferred”.
If the “Update Option” is set to “Work Order”, the sub tasks of the tasks, which are associated to the work order must have the “Sign off” field set to “Yes” and “Job Status” set to “Completed”.
If the “Status” of the work order is set as “Completed” and the “CoM Required” field is set as “No” in the “Visit Package” business component, the system ensures that all the access panels associated to the work order/task are in “Closed” status.
If the “Status” of the work order is set as “Completed” and the “Engagement Type” field is set as “Full Maintenance” in the “Aircraft” business component, the system ensures that all the component replacement transactions are in “Confirmed” status.
When the task is signed off, the system updates the execution status to “Completed” and “change % completed” to “100%”. Based on the “Reference Date for Compliance Updation” set in the “Set Options” activity of the current business component, the system updates the compliance date in the compliance history of the maintenance program. If the “Reference Date for Compliance Updation” is set as

“Work Start Date”, then the system updates the starting date of the work as the compliance date in the compliance history of the maintenance program.
“Work End Date”, then the system updates the ending date of the work as the compliance date in the compliance history of the maintenance program.

The system updates the compliance history for the task in Track Maintenance Compliance History screen.
If the work unit has a parent work unit having atleast one work unit in deferred status, then the system will update the compliance date as the last performed date for the parent work unit.

On completion of a task (Execution Status = “Completed”):

If the “Automatic Closure of Discrepancy #” field is set to “Allowed” in the “Set Options” activity, the system updates the Record Status of the discrepancy associated to the non-standard task is set to “Closed”, when task execution status is changed to ‘Completed’. However, if Automatic Closure of Discrepancy #” field is set to “Not Allowed”, the system does not reset the Record Status of the discrepancy even though the task is completed.
The system ensures that the parameter details are recorded for the task, if "Parameter Recording?" is set as "Mandatory" in the "Edit Parameter Reading Requirements" page of the "Maintenance Task" business component.

On clicking the “Record Sign-Off & Completion” pushbutton, the “User Authentication Web Dialog” screen appears.

Insert the smart card into the smart card reader and enter your Personal Identification Number (PIN) in the "User PIN” field.

Follow the instructions listed under the topic "Signing off using Electronic Signature", for recording the sign-off and task completion details.

On recording the sign-off and task completion details

The system performs the following:

Updates the sign-off comments to the Comments History along with the details including comment date, comment type and employee who entered the sign-off comments.
If the “Task” is signed off, the subtask that needs to be signed off by the employee is also automatically signed off.

Note: Sub-tasks for which no resource group is mapped, are also signed-off.

If the “Sign-Off ?” field is set to “Yes”, the sign off status is set to “Signed Off” for the work order, task and sub task combination.
The work order status is updated as “Completed”, if all the tasks inside the work order are completed.
If the “Automatic Closing of Discrepancy” option is set to “Allowed”, then all the discrepancies associated to the work order are closed and the status of the discrepancy is updated. The status of the work order is also updated in the status log.
If an Engineering Order (EO) is associated to the work order, the configuration changes are updated on closing of the EO-based work order.

To proceed, carry out the following

Select the “Review Sign-Off Status” link at the bottom of the page to view sign-off information for the tasks in the work order.
Select the “View Employee Comments” link at the bottom of the page to review the employee comments.
Select the “Review Comments” link at the bottom of the page to view the comments for the work order.
Select the “Record Resource Usage” link at the bottom of the page to record resource usage information.
Select the “Report Discrepancies” link at the bottom of the page to record the discrepancy details.
Select the “Record Part Consumption” link at the bottom of the page to record parts consumption information.
Select the “Record Component Replacements” link at the bottom of the page to record component replacement information.
Select the “View File” link at the bottom of the page to view the file containing discrepancy details.
Select the “Record Parameter Values” link at the bottom of the page to record the parameter values for the work order.
Select the “Record Fuel / Oil Log” link at the bottom of the page to update fuel and oil consumption details for an aircraft.

Refer to “Flight Log” Online Help for more details.

Select the “View Task Card” link at the bottom of the page to view the task card created in the third party application.

Refer to the “Task Card Publisher” Online help for more details.

Select the “View AMM Reference” link at the bottom of the page, to view the details of aircraft maintenance manual for the task.
Select the “Set Adv. Search Criteria” link at the bottom of the page to set criteria for advanced search.

Note: You cannot traverse to this page if the work order selected in the multiline is in “Closed”, “Pre-Closed”, “Cancelled” or “Returned” status.

What you can do in this page

Sign-off all the tasks and sub tasks displayed in the multiline

You can sign-off all the tasks and sub tasks displayed in the multiline by checking the “Select All” check box. This facility is very useful in situations where a large number of tasks and sub tasks are displayed in the multiline and you need to sign-off all the tasks.

Specify the search criteria to search for work order tasks.

The system lists the work order tasks and the sub tasks assigned to the tasks, in the multiline.

Enter the “Default Sign-Off Date” in the “Update Details” group box, to assign a sign-off date for all the tasks.
Check the “Select All” box below the multiline.
Click the “Record Sign-Off” pushbutton.