Amending subcontract order
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This page allows you to amend a subcontract order, which is authorised.
Select the “Amend Subcontract Order” link in the “Select Subcontract Order ” page. Alternatively, select the hyperlinked subcontract number in the multiline of the same page.
The “Amend Subcontract Order” page appears.
The system displays the following:
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Date Format |
The format in which the date fields are displayed in this page. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default. |
The system displays the following in the “Order Information” group box:
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SCO # |
The number identifying the subcontract order |
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Status |
The status of the subcontract order, which could be “Amended”, "Authorized", “Open”, "Partially Issued", ”Returned", and "Under Amendment". |
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User Status |
Use the drop-down list box to assign a user status to the SCO. The system lists the user-defined statuses as created in the “Create User Status” activity of the “Logistics Common Master” business component, which are in the “Active” status. |
The system displays the following in the “SCO details” group box:
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Amendment# |
The amendment number of the subcontract order. The system generates the amendment number automatically at the time of amending the subcontract order. |
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SCO Date |
The date on which subcontract order was created. |
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SCO Type |
The type of subcontract order, which could be “Adhoc” or “Normal”. |
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Category |
Use the drop-down list box to specify the category to which the SCO belongs. The system lists the categories as defined in the “Create Common Category” activity of “Logistic Common Master” business component, which are in the “Active” status. |
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Quality Attribute Check |
Use the drop-down list and set the field to “Yes”, if quality attribute is to be specified in the multiline. |
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Priority |
Use the drop-down list box to select the priority of the SCO. The system displays the priorities defined in the “Logistics Common Master” business component, which are in the “Active” status. |
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Aircraft Reg.# |
The registration number of the aircraft. (Alphanumeric,30). Ensure that this is defined in the “Create Aircraft Information” activity of the “Aircraft” business component. Zoom facility available. Help facility available. |
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Note: This field should not be left blank, when the priority of the subcontract order is “AOG”. The system displays the following:
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Service Type |
The type of service for the subcontract order, which could be “Activity”, “Conversion” or “Regular”. |
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Buyer Group |
The buyer group to which the login user belongs. |
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Description |
The textual description of the buyer group |
Note: If the buyer group is set as “Needed” in the “Logistics Common Master” business component, then the system checks whether login user is mapped to an “Active” buyer group which is effective on the current date and has the Subcontract Order document set as “Allowed”.
Enter the following:
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Remarks |
Additional information pertaining to the amendment of subcontract order (Alphanumeric, 255) Zoom facility available. |
The system displays the following in the “Supplier Details” group box :
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Supplier#
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The code identifying the supplier of the item.
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Supplier Name |
The name of the supplier. Zoom facility available. |
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Contact Person |
The name of the contact person, in case of any queries. |
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Phone# |
The contact telephone number of the supplier |
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Fax # |
The contact fax number of the supplier |
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The contact e-mail address of the supplier |
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Address |
The contact address of the supplier |
The system displays the following in the “Order Cost Details” group box:
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Currency |
The currency in which the subcontract order is transacted. |
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Exchange Rate |
The exchange rate of the currency entered. If the SCO is in the base currency, then the exchange rate is 1(One). |
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Basic Value |
The sum of the basic value of all the line numbers in the SCO |
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Base Currency Value |
The total value of the subcontract order in the base currency. The system calculates this value by multiplying the SCO total value with the exchange rate. |
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Additional Charges |
The additional charges incurred due to taxes and other charges or discounts. |
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Total Value |
The total value of the subcontract order. The sum of the SCO basic value and the additional charges is displayed here. |
Enter the following in the "Default
Details" group box:
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Due Date |
The date by which the part must be serviced. Ensure that this field is not blank when the Schedule Type is “Single”. |
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Tolerance Type |
Use the drop-down list box to specify the tolerance type. The system displays the options “Both”, “Quantity” and ”Value”.By default, the system leaves the field blank. The tolerance limit affects the basic value of the subcontract order either positively or negatively. The upper and lower limits within which the quantity or the basic value received can vary.
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Matching Type |
Use the drop-down list to select the Matching Type. The system displays the options “Three way at SCO” “Three way at SCR” and "None". By default, the system sets the option as "None". |
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Ship to OU |
Use the drop-down list to select the organization unit to which the part must be shipped for service. By default, the system leaves the field blank. |
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Inspection Type |
Use the drop-down list to select the Inspection Type. The system displays the options "None", "Self" and " By Inspector". By default, the system displays “None”. |
The system displays the following in the “Order Details” multiline:
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Line# |
The line number generated by the system for every item entered in the multiline |
Enter the following in the “Order Details” multiline:
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Service # |
The unique code identifying the service to be performed. (Alphanumeric, 40).Mandatory. If the SCO type is selected as “Service”, then the service code must be defined in the ”Create Service Main Information” activity of the “Part Administration” business component and mapped to the login organization unit. Ensure that the service code and planning status are in the “Active” status. Help facility available |
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Description |
The textual description pertaining to service (Alphanumeric, 255) This field should not be left blank, if the SCO type selected is “Ad hoc”. |
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Units Ordered |
The number of units ordered (Integer) Mandatory. The quantity must be greater than zero. |
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Note: Ensure that the order quantity is greater than '1' when the “Schedule Type” selected for the service is “Multiple”. Note: The "Units Ordered" can be modified only if the status of the subcontract order is “Open”, service type is “Regular” and no parts have been issued against the subcontract order in the “Edit Issue List” page. |
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UOM |
The units of measurement in which the SCO is transacted (Alphanumeric, 10). Mandatory. Ensure that the UOM is already defined in the “Unit of Measurement Administration” business component and is in the “Active” status.Help facility available |
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Cost |
The cost of the part (Decimal). Ensure that this field is not left blank. The value entered here must be positive. |
The system displays the following:
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Cost per |
The cost of the part per unit .
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Basic Value |
The basic value of the SCO. The system calculates the basic value as: Basic Value = ( Order Qty * Cost ) / Cost per |
Enter the following:
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Schedule Type |
Use the drop-down list box to select the type of schedule for the SCO. The system displays options “Single” and “Multiple”. By default, the system displays “Single”. |
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Ship to |
The location where the part is to be shipped to (Alphanumeric,256). |
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Usage For Account # |
Use the drop-down list box to specify the account usage, which points to an “Account Code” where the financial postings will be done. The corresponding account code for the selected account usage is defined in the “Account Rule Definition” business component. Data selection in this field is mandatory. |
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Costing Usage |
Use the drop-down box to select the cost center usage (consumption point) for the item. The system displays all the active usage codes defined for the cost center in the “Cost Center Rule Definition” business component. |
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Earliest Due Date |
The earliest date by which the part must be serviced (Date format).Mandatory. If the Schedule Type is “Single” and this field is left blank, the system displays the “Due Date” entered in the “Default Details” group box .If Schedule Type is “Single”, Earliest Due Date should not be earlier than server date and it must not be left blank. If Schedule Type is "Multiple", then the Earliest Due Date is ignored by the system. |
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Tolerance Type |
Use the drop-down list box to specify the upper and lower limits within which the quantity or the basic value received can vary. The tolerance limit affects the basic value of the subcontract order either positively or negatively. The tolerance types available are “Value”, “Quantity” and “Both”. If this field is left blank, the system displays the same value selected in the “Tolerance Type” field in the “Default Details” group box. |
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Tolerance % |
The tolerance percentage must be positive and less than 100 (Alphanumeric, 5). |
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Receipt Tolerance Qty (+Ve) |
The excess tolerance percentage, which can be received for the item (Decimal). This should not be a negative value. |
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Receipt Tolerance Qty ( –Ve) |
The shortage tolerance percentage, which can be received for the item (Decimal). This should not be a negative value. |
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Note: The system stores the “Receipt Tolerance Qty +ve” and “Receipt Tolerance Qty -ve” values only when the “Service Type” is set as “Regular”. |
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Inspection type |
Use the drop-down list to specify the Inspection Type . The system displays the options "None", "Self" and " By Inspector". By default, the system leaves the field blank. If you leave this field blank, the system displays the Inspection Type specified in the “Default Details” group box. |
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Matching Type |
Use the drop-down list to specify the Matching Type. The system displays the options “Three way at SCO” and “Three way at SCR”. By default, the system leaves the field blank.If you leave this field blank, the system displays the matching type specified in the “Default Details” group box. |
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Quality attribute |
Use the drop-down list to select the type of quality of the SCO. The system displays the options "Standard", "Custom" and “None”. By default, the system displays 'None". |
Note: Data selection in this field is mandatory if quality attribute check is selected as “Yes” in the “SCO Details” group box.
Note: The system retrieves the quality attributes for all the service numbers entered in the multiline, whose quality attribute is “Standard” or “Custom”, from the “Part Administration” business component.
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Doc Attach ? |
Use the drop-down list to indicate if document are attached to the subcontract order. The system displays options “Yes” and “No’. |
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Notes |
Any additional information pertaining to subcontract order (Alphanumeric, 2000). |
Click the “Get Service Details” pushbutton to retrieve details of the service items.
The system retrieves all the information pertaining to the entered service code for the fields left blank in the multiline.
Enter the following in the “Reference Details” group box:
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Supplier Offer # |
The number identifying the supplier offer details (Alphanumeric 40) |
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Supplier Offer Date |
The date on which supplier offer was received (Date Format). Ensure that the supplier offer date is earlier than or the same as the SCO Date. |
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Comments |
Additional information pertaining to GTA (Alphanumeric 255) Zoom facility available |
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SCO Detail 1 |
The user-defined details of the subcontract order (Alphanumeric 30) |
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SCO Option 1- Accounting Unit |
Use the drop-down list to select the user-defined option for the subcontract order. Data selection in this field is mandatory |
Enter the following in the “Document Attachment Details” group box:
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File Name |
The name of the file used as reference for the subcontract order (Alphanumeric, 50) Help facility available. Zoom facility available. |
Click the “View File” link alongside to view file details.
Check the box in the “Select” column of the multiline to mark the part for deletion.
Click the Delete icon in the tool bar above the multiline, to delete the part from the subcontract order.
Note:The system deletes all information pertaining to the record selected for deletion in the Edit Issue List, Edit Receipt List, Edit Serial or Lot Information, Edit Inspection Details - Line level and Edit References page.
Click the “Amend Subcontract Order” pushbutton to update the amended details of the subcontract order.
Note: The subcontract order in the “Amended” status must be re-authorized.
The system does not allow any additions
or modifications to be done if GR or SCR is created with current SCO number
as reference.
The system sets the document status from
“Authorized”, ”Partially Issued” or “Open” to “Amended”, if:
Mandatory details have been entered in the “Edit Issue list” and “Edit Receipt List” pages for all services,
Preferred Serial/Lot Details are entered for line items in the Issue List for service whose requirement type is set as “Specific”,
“Pay Term” is available in the “Edit Terms & Conditions” page,
Schedule details are entered in the “Edit Schedule and Distribution Details” page for “Multiple” type schedule services.
If the details mentioned above are not
entered, the document status is set to “Under Amendment”. The amendment
number is increased by one.
Note: This action is workflow-enabled. Notification messages can be sent and you can configure further processing of this document in the "Workflow Management" business component.
To proceed, carry out the following
Select the “Authorize
Subcontract Order” link at the bottom of the page to authorize a subcontract
order.
Select the “Edit
Issue List” link at the bottom of the page to specify Issue list.
Select the “Edit
Receipt List” link at the bottom of the page to specify receipt list.
Select the “Edit
Terms and Conditions” link at the bottom of the page to modify terms
and conditions.
Select the “Edit
Document TCD” link at the bottom of the page to specify the tax, charge
and discount details.
Select the “Edit
Schedules and Distribution Details” link at the bottom of the page
to specify the schedules and distribution details.
Select the “Edit
User Defined Details” link at the bottom of the page to specify user-defined
details.
Select the “Edit
References” link at the bottom of the page to specify document references
for the SCO.
Select the “View Service Wise Rating”
link at the bottom of the page to view service-wise rating.
Select the "Generate SCO Report"
link to generate a subcontract order report.
The system displays the following in the “Record Statistics” group box:
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Created By |
The login ID of the user, who created the subcontract order |
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Created Date |
The date on which subcontract order was created |
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Last Modified By |
The name of the user who last modified the SCO |
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Last Modified Date |
The date on which the subcontract order was last modified
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Approved by |
The name of the user who approved the subcontract order |
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Approved date |
The date on which the subcontract order was approved |
To approve the amended SCO
Click the “Approve Subcontract Order”
pushbutton to approve the amended details for the subcontract order.
Ensure that the SCO is in “Returned”,
“Amended”, “Under Amendment”, “Authorized”, “Partially Issued”, or ”Open
Status”.
Amend the tolerance type for the part procurement
Amend the tolerance type for the part procurement
A tolerance range is allowed in terms of quantity or value during service. You can change the basis on which the tolerance is allowed.
Amend the option in the “Tolerance Type” field to “Value”, if you wish to allow tolerance based on the value of service ordered.
Amend the option in the “Tolerance Type” field to “Quantity”, if you wish to allow tolerance based on the quantity of service ordered.
Amend the option in the “Tolerance Type” field to “Both”, if you wish to allow tolerance based on both the value and quantity of service ordered.