Selecting a subcontract order for authorization

This page allows you to select the subcontract order for authorization. Tell me more

Select “Authorize Subcontract Order ” link under the “Subcontract Order” business component.

The “Authorize Subcontract Order” page appears.

The system displays the following:

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

Enter the following in the “Search Criteria” group box to search for the subcontract order. Data entry in the following fields is optional:

SCO #	The code identifying the subcontract order to be authorized (Alphanumeric, 18). You can enter the SCO code in full or specify it partially using the “*” character. The system retrieves all the subcontract orders whose SCO codes are similar to the code entered here. Leave this field blank to retrieve all the SCO(s).
Supplier#	The code identifying the supplier (Alphanumeric, 45). You can enter the supplier code in full or specify it partially using the “*” character. The system retrieves all the subcontract orders containing supplier numbers similar to the number entered here. Leave this field blank to retrieve all the SCOs, irrespective of the supplier code.
Service #	The code identifying the service to be performed. (Alphanumeric, 40). You can enter the service code in full or specify it partially using the “*” character. The system retrieves all the subcontract orders whose service codes are similar to the code entered here.
Description	The textual description of the service (Alphanumeric, 255)
Status	Use the drop-down list box to select the status of the SCO document. The system lists the options “Fresh” and “Amended”. By default, the system leaves the field blank.
SCO Type	Use the drop-down list box to select the SCO type. The system displays “Ad hoc” “Normal” and “Blank” as options. By default, the system displays the “Blank”
Category	Use the drop-down list box to specify the category to which the SCO belongs. The system lists the categories as defined in the “Create Common Category” activity of “Logistic Common Master” business component, which are in the “Active” status.
User Status	Use the drop-down list box to specify the user status to which the SCO belongs. The system lists the user-defined statuses as created in the “Create User Status” activity of the “Logistics Common Master” business component, which are in the “Active” status.
From Date	The starting date, in the range of subcontract order dates, from which the subcontract order details must be retrieved (Date Format). Ensure that this date is earlier than or the same as the system date. The system lists all the subcontract orders that are raised on or later than this date. Leave this field blank to retrieve all the SCOs, irrespective of the starting date.

Note: The date entered in “From Date” must be earlier than or the same as the date entered in “To Date”.

To Date	The ending date, in the range of subcontract order dates, until which the subcontract order details must be retrieved (Date Format). Ensure that this date is earlier than or the same as the system date. The system lists all the subcontract orders that are raised on or earlier than this date. Leave this field blank to retrieve all the SCOs, irrespective of the ending date.
Priority	Use the drop-down list box to select the priority of the SCO. The system displays the priorities defined in the “Logistics Common Master” business component, which are in the “Active” status.
Created By	The login ID of the user who created the subcontract order (Alphanumeric, 30). You can enter the login ID of the user in full or specify it partially using the “*” character. Leave this field blank to retrieve all the SCO(s) irrespective of the person who created them.
Part#	The code identifying the part (Alphanumeric,40)
Service Type	Use the drop-down list to specify the type of service. The system displays the options “Activity”, “Conversion” and “Regular”. By default, the system leaves the field blank.

Click the “Search” pushbutton, to retrieve the details in the multiline.

The system displays the following “Search Results” multiline:

SCO#	The code identifying the subcontract order to be authorized or returned
Supplier #	The code identifying the supplier

Enter the following:

User Status	Use the drop-down list box to assign a user status to the SCO. The system lists the user-defined statuses as created in the “Create User Status” activity of the “Logistics Common Master” business component, which are in the “Active” status.
Comments	If you wish to return the subcontract order, enter any comments or remarks regarding the returning of the subcontract order in this field (Alphanumeric, 255). Data entry in this field is mandatory, if the SCO is selected for returning.

The system displays the following:

Status	The status of the SCO, which could be “Fresh”.
SCO Type	The type of SCO, which could be “Normal” or “Ad hoc”.
Category	The category of the SCO.
SCO Date	The date on which the SCO was created.
Priority	The priority of the SCO.
Service type	The type of service, which could be “Activity”, “Conversion” or “Regular”.
Created By	The login ID of the user who created the SCO.

Check “Select All” the box to process all the documents in the multiline.
Check the box in the “Select” column of the multiline to mark the subcontract order for authorizing or returning.

Note: At least one row must be selected in the multiline.

To authorize subcontract order(s)

Click the “Authorize Subcontract Order” pushbutton to authorize the subcontract order(s) selected in the multiline.

The system updates the status of the subcontract order “Authorized” stores the login user ID and the server date along with the modification details..

To return subcontract order(s)

Click the “Return Subcontract Order” pushbutton to return the subcontract order(s) selected in the multiline.

The system updates the status of the subcontract order “Returned”

Note: This action is workflow-enabled. Notification messages can be sent and you can configure further processing of this document in the "Workflow Management" business component.

Selecting subcontract order for authorization – An overview

This page allows you to select the subcontract order for authorization. You can also view the subcontract order details before authorizing it. You can carry out a search using the SCO number, service number, supplier number, date on which the SCO was raised, type of the service or user status. The system displays the subcontract order details in the multiline according the search criteria. You can select multiple subcontract orders in the multiline and authorize them all at once.

Only subcontract orders that are in the “Fresh” and “Amendment “ status can be authorized. Upon authorization, the system stores the login user ID and the server date along with the modification details. The authorized SCO cannot be modified; it can only be amended.

What you can do in this activity

Authorize subcontract orders in bulk

You can authorize all the subcontract orders listed in the multiline simultaneously. This option is useful in situations where you need to authorize a large number of subcontract orders that are listed in the multiline.

Check the “Select All” box to select all the subcontract orders for authorization.