selecting employee for authorizng-promotion

Selecting an employee for authorizing promotion/transfer

Select “Authorize Employee Promotion/Transfer” from the left pane.
The “Select Employee For Authorizing Promotion/Transfer” page appears.
The system displays the following field at the top right of the page.

Date Format

The date format that is applicable to the login user.

Enter the following fields.

Employee Movement Unit	The description of the organization unit in which the employee movements component is deployed. Tell me more
Current Employment Unit	From the drop-down list box, select the description of the employment unit, in which the employee is currently employed.

Select the employee record, either through the “Direct Entry” group box or through the “Search Criteria” group box.

To select through direct entry

Use this method if you know the complete employee code of the required employee.

Enter the employee code of the employee for whom you want to Authorize promotion/transfer, in the “Employee Code” field.
Select the “Authorize Employee Promotion/Transfer” hyperlink beside.
The “Authorize Employee Promotion Transfer” page appears. All details of the selected record are displayed.
To Authorize employee promotion/transfer, refer to the topic “Authorizing Employee Promotion/Transfer”.

To select through search criteria

Use this method, if you know only a few characters of the employee code. In the search option, you can specify search criteria, with or without wild cards for a range of employee details. The system fetches the employee records that match the combination of search criteria specified. To increase the probability of finding the closest matching records, you can specify values for as many details as possible.

For example, if you specify search parameters for the name and code of the employee and the department in which he/she is currently employed, the system fetches the records that match these criteria. If in addition, you specify the employee’s current employment unit or enter the dates to indicate the probable period in which the employee was hired/rehired or was promoted/transferred you can narrow your search to the closest matching records. To further simplify the search, you can search among records with a specific job title or authorization status also.

Enter the following search criteria values, in some or all of the following fields.

Employee Code	To view all the employee codes containing specific characters, type in the starting character or characters of these employee codes.
	Alternatively, type in these characters in any combination with wild cards. Example: ECC1, will search for those employee codes that start with ECC1. Other examples are ECC1 and EC*C1.
Employee Name	To view all the employee names containing specific characters type in the starting character or characters of these employee names.
	Alternatively, type in these characters in any combination with wild cards. Example: To get Jonathan, type in JO, to search for those employee names that start with JO. Other examples are NATHAN, JOAN, and JONATH.
Current Position Title	To view all the descriptions of the current position titles containing specific characters, type in the starting character or characters of these position title descriptions.
	Alternatively, type in these characters in any combination with wild cards. Examples: MANAGER, TRAINEE, MAN*R.
Current Department	To view all the descriptions of the current departments containing specific characters, type in the starting character or characters of these department descriptions.
	Alternatively, type in these characters in any combination with wild cards. Examples: Finance, HR, Mar*G.
Current Job Title	To view all the descriptions of the current job titles containing specific characters, type in the starting character or characters of these job title descriptions.
	Alternatively, type in these characters in any combination with wild cards. Examples: MANAGER, TRAINEE, MAN*R.

Use the fields below to specify dates to indicate the probable period during which the employee is hired or rehired.

Date of Hire/Rehire From	Enter a date to indicate the date after which the employee has been hired/rehired. For example, if you enter 09/16/01, the system fetches the records of employees who were hired/rehired after this date.
Date of Hire/Rehire To	Enter a date to indicate the date before which the employee has been hired/rehired. For example, if you enter 11/11/01, the system fetches the records of employees who joined before this date.

Note: If you enter both the From and To dates of Hire/Rehire, the system fetches the required record from the records of employees who joined during this period.

Date of Promotion/Transfer From	Enter a date to indicate the date from which the employee’s promotion/transfer came into effect. For example, if you enter 10/12/01, the system fetches the records of employees who were promoted/transferred after this date.
Date of Promotion/Transfer To	Enter a date to indicate the date before which the employee has been promoted/transferred. For example, if you enter 25/12/01, the system fetches the records of employees who were promoted/transferred before this date.

Select the “Search” pushbutton.

Note: If only one search criteria value is entered, the system will fetch the records that satisfy this value.
If more than one search criteria value is entered, the system will fetch the records satisfying all the specified values.
If you do not enter any value in the search criteria group box and select the “Search” pushbutton, the system will fetch all the records that are applicable to the selected employee movement unit and are having the status ‘Pending Authorization are fetched.

The system displays the following details in the multiline, for the employee movement records that satisfy the search criteria specified.

Employee Code	The unique code of the employee.
Employee Name	The name of the employee.
Current Employment Unit	The description of the employment unit in which the employee is currently employed.
Current Position	The position, for example, Senior Manager or Vice President applicable to the employee current job.
Current Department	The department, for example, Finance or HR in which the employee is currently employed
Current Job Title	The title of the employee’s current job, for example, Senior Marketing Manager, HR executive etc.
Hire/Rehire Date	The date on which the corresponding employee has been hired/rehired.
Promotion/Transfer Date	The date on which the corresponding employee has been promoted/transferred.
Promotion/Transfer Rule	The rule based on which the corresponding employee has been promoted/transferred.

To select the record to authorize promotion/transfer

Select the hyperlink on the name of the required employee movement record in the “Search Results” multiline.
The “Authorize Employee Promotion/Transfer” page appears.
You can use the page to authorize the promotion/transfer process for the selected employee.

6Hyperlink topics below

Page objective

Use this page to select the employee for to authorize his/her promotion, transfer or promotion with transfer.

What you can do in this page

Select the employee by directly entering the complete employee code.

Select the employee by specifying wild card search criteria for the employee details.

To select the record to authorize promotion/transfer