Creating subcontract order

This page allows you to create a Subcontract Order (SCO). All the subcontract order details such as the SCO type, date on which the SCO is created, supplier details and subcontract order currency can be entered.

Select “Create Subcontract Order” link under the “Subcontract Order” business component.

The “Create Subcontract Order” page appears.

The system displays the following.

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

The system displays the following in the “SCO Information” group box:

SCO #

A unique number identifying the subcontract order. This number is automatically generated and displayed by the system at the time of creating the subcontract order, based on the numbering type selected in this page.

Enter the following:

Numbering Type	The numbering type for the combination of login organization unit and the "Subcontract Order " transaction type. Use the drop-down list box to specify the numbering type. The system lists the “Active” numbering types defined in the “Create Numbering Class” activity under the “Document Numbering Class” business component. All the numbering types set for the transaction type “Subcontract Order” are available for selection. Mandatory.
User Status	Use the drop-down list box to assign a user status to the SCO. The system lists the user-defined statuses created in the “Create User Status” activity of the “Logistics Common Master” business component, which are in the “Active” status. By default, the system leaves the field blank
Status	The status of the subcontract order. The various statuses of the subcontract order are explained below:
	Draft – An SCO created without some mandatory information. This status indicates that some of the subcontract order details have not yet been entered.
	Fresh – Indicates that the subcontract order has just been created. A “Fresh” SCO can be modified, canceled or authorized.

Enter the following in the "SCO Details" group box:

SCO Date	The date on which subcontract order is created (Date Format). Mandatory. By default, the system displays the current date.
SCO Type	Use the drop-down list box to select the SCO type. The system displays “Normal" and “Adhoc” as options. Mandatory. Normal - Normal orders refer to the procurement of codified item from the supplier as defined in the "Create Service Main Information" activity of the "Part Administration"business component . Ad hoc – Ad hoc orders refer to the procurement of non-codified items from the supplier. By default, the system sets the field as “Normal”. Data selection in this field is mandatory.
Category	Use the drop-down list box to specify the category to which the SCO belongs. The system lists the categories as defined in the “Create Common Category” activity of “Logistic Common Master” business component, which are in the “Active” status. By default, the system leaves the field blank.
Quality Attribute Check	Use the drop-down list box to specify whether quality check is required or not. The system provides the options ”Yes” and “No”. By default, the system displays the option as “No”.
Priority	Use the drop-down list box to select the priority of the SCO. The system displays the priorities defined in the “Logistics Common Master” business component, which are in the “Active” status. By default, the system leaves the field blank.
Aircraft Reg.#	The number that identifies the aircraft (Alphanumeric, 30). Mandatory. Ensure that this is a valid number as defined in the “Create Aircraft Information” activity of the “Aircraft” business component. Help facility available

Note: This field should not be left blank, when the priority of SCO is AOG.

Service Type	Use the drop-down list to select the service type. If “SCO Type” is selected as “Normal” the system displays the options “Regular”, “Activity” and “Conversion”. If the “SCO Type” is selected as “Adhoc”, the system displays the option “Regular”.
	Regular: Select this option if an ordinary type of service is required. For example: cleaning shop floor, painting the wall, or office carpet shampooing.
	Activity: Select this option if the service is performed as an activity on a part. For example, non-routine service on engine or overhauling a mechanical part.
	Conversion: Select this option if a service is to be performed for the conversion of issuable inputs to desirable output. If the service type is conversion, then the system automatically creates a subcontract receipt of type conversion.
	Data selection in this field is mandatory. By default, the system sets the field to “Regular”.

The system displays the following:

Buyer Group

The buyer group to which the login user belongs

Note: If the buyer group is set as “Needed” in the “Logistics Common Master” business component, then the system checks whether login user is mapped to an “Active” buyer group which is effective on the current date and has the document Subcontract Order set as “Allowed” for it.

Description

The textual description of the buyer group

Enter the following:

Remarks

Additional information pertaining to the subcontract order. (Alphanumeric, 255)

Zoom facility available.

Enter the following in the “Supplier Details” group box:

Supplier#

The code identifying the supplier of the item (Alphanumeric, 45). Mandatory. The supplier must be defined in the “Create Supplier” activity of the “Supplier” business component and is in the “Active” status.

Help facility available

Note: If the SCO type is selected as “Normal" then ensure that the supplier code entered in this field is already defined as “Service Provider” in the “Supplier “ business component.

The system displays the following:

Supplier Name

The name of the supplier

Zoom facility available

Enter the following:

Contact Person

The name of the contact person, in case of any queries. (Alphanumeric, 80). Mandatory.

Help facility available

Note: Ensure that the name of the contact person pertains to the code of the supplier specified in the “Supplier #” field.

The system displays the following:

Phone#	The contact telephone number of the supplier
Fax #	The contact fax number of the supplier
Email	The contact e-mail address of the supplier
Address	The contact address of the supplier Zoom facility available.

Enter the following in the “Order Cost Details” group box:

Currency

Use the drop-down list box to select the currency for the subcontract order.

The system lists all the currency codes that are identified as permitted currencies and the base currency for the supplier in the “Enterprise Setup” business component.

By default, the system sets the field to the base currency.

Note: If this field is left blank, then the system fetches the default currency defined for the selected supplier from the “Supplier” business component

The system displays the following:

Exchange Rate	The exchange rate of the currency entered. If the SCO is in the base currency, then the exchange rate is 1(One).
Basic Value	The sum of the “Basic Value” field displayed for all the line numbers in the multiline. This is displayed when the “Create Subcontract Order ” pushbutton is pressed.
Base Currency Value	The value of the SCO in the base currency
Additional Charges	The additional charges incurred due to taxes and other charges or discounts. The system displays the sum of the total TCD amount entered for all the SCO line numbers and the document level TCD in the “Edit TCD” page. This is displayed when the “Create Subcontract Order ” pushbutton is pressed.
Total Value	The total value of SCO. The sum of SCO basic value and the additional charges is displayed here. This is displayed when the “Create Subcontract Order ” pushbutton is pressed.

Enter the following in the “Default Details” group box:

Due Date	The due date of the part.If the schedule type is “Single”, this field must not be left blank.
Tolerance Type	Use the drop-down list box to specify the tolerance type. The system displays the options “Both”, “Quantity”, and ”Value”.
	Quality – Select this option if the tolerance type for the service is in terms of quantity.
	Value – Select this option if the tolerance type for this service is in terms of value.
	Both – Select this option if the tolerance type for this service is in terms of quality and Value.
	By default, the system leaves the field blank.
Matching Type	Use the drop-down list to select the matching type. The system displays the options “Three way at SCO”," Three way at SCR”and "None".By default, the system sets the option as "None".
Ship to OU	Use the drop-down list to select the SCR organization unit to which the part must be shipped for service. By default, the system leaves the field blank.
Inspection Type	Use the drop-down list to select the inspection type, which could be one of the following: Self – If the user inspects the service. Inspector – If the inspector inspects the service. None - If inspection is not done either by user or inspector. By default, the system displays "None".

The system displays the following in the “Order Details” multiline:

Line#

The line number generated by the system for every item entered in the multiline. The system generates this number when you click the “Create Subcontract Order” pushbutton.

Enter the following in the “Order Details” multiline:

Service #

The unique code identifying the service to be performed. (Alphanumeric, 40).

If the SCO type is selected as “Normal”, then the service code must be defined in the ”Create Service Main Information” activity of the “Part Administration” business component and mapped to the login organization unit. Ensure that the service code and planning status are in the “Active” status.

The service number specified here must be of the same type as the “Service Type” specified in the “SCO Details” group box.

Help facility available

Note: If the SCO Type is ”Normal”, the service code must exist and be in “Active” reference status in the “Part Administration” business component. The service code must also have the login OU mapped to it as an ordering location in the purchase information of service master.

Note: If the service is of type “Conversion”:

The Issuable Input, Non-Issuable input, Core Returnable Input, and Returnable Input defined in BOM Master maintained in “Part Administration” business component for this service, is copied by the system to the Issue List.
Primary Output, Secondary Output and Returnable Input, Core Returnable Input defined in BOM Master maintained in “Part Administration” business component for this service, is copied by the system to the Receipt List.

Note: If the service is of type “Regular”,

The Issuable Input, Non-Issuable input, Core Returnable Input, and Returnable Input defined in BOM Master maintained in “Part Administration” business component for this service, is copied by the system to the Issue List.
The Returnable Input, Core Returnable Input defined in BOM Master maintained in “Part Administration” business component for this service, is copied by the system to the Receipt List.

Note : If the Service is of type “Activity”,

The Issuable Input, Non-Issuable input, Returnable Input, Core-Returnable Input and Principal Part defined in BOM Master maintained in “Part Administration” business component for the service, is copied by the system to the Issue List.
The Returnable Input, Core - Returnable Input and Principal Part defined in BOM Master maintained in “Part Administration” business component for the service, is copied by the system to the receipt list.

Description

The textual description pertaining to service. (Alphanumeric, 255)

This field should not be left blank, if the SCO type is selected as “Ad hoc”.

Note: Ensure that, when the SCO type is “Normal”, the service description entered here is the same as the description for the service in the service master.

Units Ordered

The number of units ordered (Integer). Mandatory. The quantity must be greater than zero.

Note: The Order Quantity should be greater than or equal to the minimum order quantity defined in “Part Administration” business component for this part.

Note: Ensure that the order quantity is greater than '1'when the “Schedule Type” selected for the service is “Multiple”.

UOM	The units of measurement in which the SCO is transacted (Alphanumeric, 10). Mandatory. Ensure that the UOM is already defined in the “Unit of Measurement Administration” business component and is in the “Active” status. Help facility available

Note: If the Unit of Measurement entered for this part is not the same as PUOM, it is converted into the Unit of Measurement, which has been used in the “Part Administration” business component for this part.

Cost	The cost of the part (Decimal). Mandatory.
Cost per	The cost of the part per unit (Decimal).If the "Cost" is entered, "Cost per" should be greater than zero. If the "Cost per" is blank, the system assigns a value of “1”.

Note: Ensure that if the quantity ordered is in fractions, then the UOM also allows fractions

The system displays the following:

Basic Value

The basic value of the SCO.

The system calculates the basic value as:

Basic Value = ( Order Qty * Cost ) / Cost per

Enter the following:

Schedule Type	The type of schedule for the SCO. The system displays options “Single” and “Multiple”.
	Single - Indicates that the part has to be delivered in single shipment as per the earliest due date.
	Multiple - Indicates that the part can be delivered in multiple shipments. By default, the system sets the option as “Single".
	By default, the system sets the option as “Single”.
Ship to	The location where the part is shipped for service. If you leave this field blank, the system displays the “Ship to OU” value entered in the “Default Details” group box. This field cannot be left blank, if the “Ship to OU” field is left blank in the “Default Details” group box.
Usage For Account #	Use the drop-down list box to specify the account usage, which points to an “Account Code” where the financial postings will be done. The corresponding account code for the selected account usage is defined in the “Account Rule Definition” business component.
Costing Usage	Use the drop-down box to select the cost center usage (consumption point) for the item. The system displays all the active usage codes defined for the cost center in the “Cost Center Rule Definition” business component.
Earliest Due Date	The earliest need date of the part (Date Format). If the Schedule Type is “Single” and this field is left blank, the system displays the same value entered in the “Due Date” field in the “Default Details” group box. If Schedule Type is “Single”, the Earliest Due Date should not be earlier than the server date and it must not be left as blank. If Schedule Type is "Multiple", the Earliest Due Date entered is ignored by the system.
Tolerance Type	Use the drop-down list box to specify the tolerance type. The system displays the options “Both”, “Quantity” and ”Value”. If this field is left blank, the system displays the “Tolerance Type” value entered in the “Default Details” group box. This field cannot be left blank, if the “Tolerance Type” field is left blank in the “Default Details” group box.
Tolerance %	The tolerance percentage must be positive and less than 100 (Alphanumeric, 5).
Receipt Tolerance Qty(+Ve)	The excess tolerance percentage, which can be received for the part (Decimal). This should not be a negative value.
Receipt Tolerance Qty (–Ve)	The shortage tolerance percentage, which can be received for the part. (Decimal). This should not be a negative value.

Note : The value for “Receipt +ve Tolerance (%)” and “Receipt –ve Tolerance” is retrieved from the “Maintain Service Purchase Information” activity of the “Part Administration” business component.

Note: The system stores the “Receipt Tolerance Qty +ve” and “Receipt Tolerance Qty -ve” values only when the “Service Type” is set as “Regular”.

Inspection type

Use the drop-down list to select the Inspection Type.

The system displays the options "None", "Self" and " By Inspector".

If you leave this field blank, the system displays the “Inspection Type” value entered in the “Default Details” group box.

Matching Type

Use the drop-down list to select the Matching Type.

The system displays the options “Three way at SCO” and “Three way at SCR”.

By default, the system leaves the field blank. If you leave this field blank, the system displays the “Matching Type” value entered in the “Default Details” group box.

Quality attribute

Use the drop-down list box to select the type of quality of the SCO. The system displays the options "Standard" "Custom" and “None”. By default, the system displays 'None".

Note: Data selection in this field is mandatory if quality attribute check is selected as “Yes” in the “SCO Details” group box.

Note: The system retrieves the quality attributes for all the service numbers entered in the multiline, for which the quality attribute is “Standard” or “Custom”, from the “Part Administration” business component.

Doc Attach ?	Use the drop-down list and select “Yes”, if documents are attached to the subcontract order. Else specify “No”.By default, the system display “No”
Notes	Any additional information pertaining to the subcontract order (Alphanumeric, 2000).

Click the “Get Service Details” pushbutton to retrieve details of the service items.

The system retrieves all the information pertaining to the entered service code for the fields left blank in the multiline.

Enter the following in the “Reference Details” group box:

Supplier Offer #	The number identifying the supplier offer details (Alphanumeric 40)
Supplier Offer Date	The date on which supplier offer was received (Date Format). Ensure that the supplier offer date is earlier than or the same as the SCO Date.
Comments	Additional information pertaining to GTA. (Alphanumeric 255) Zoom facility available
SCO Detail 1	The user-defined details of the subcontract order (Alphanumeric 30)
SCO Option 1- Accounting Unit	Use the drop down list to select the user-defined option for the subcontract order (Alphanumeric 30).The system lists all the active values defined for Option1 of the subcontract order in the “Logistics Common Master” business component. Data selection in this field is mandatory.

Enter the following in the “Document Attachment Details” group box:

File Name

The name of the file used as reference for the subcontract order (Alphanumeric, 50)

Help facility available

Zoom facility available

Note: At least one row from the multiline should be selected.

Click the "View File" link alongside to view file details
Click the “Create Subcontract Order” pushbutton to create the subcontract order details.

The system updates the status of the document to “Fresh” if

Mandatory details have been entered in the “Edit Issue list” and “Edit Receipt List” pages for all services,
Preferred Serial/Lot details are entered for line items in the Issue List for service whose requirement type is set as “Specific”,
“Pay Term” is available in the “Edit terms & Conditions” page and
Schedule details are entered in the “Edit Schedule and Distribution Details” page for “Multiple” type schedule services.

If the details mentioned above are not entered, the status of the SCO is set as “Draft”.

Note: This action is workflow-enabled. Notification messages can be sent and you can configure further processing of this document in the "Workflow Management" business component.

To proceed, carry out the following

Select the “Authorize Subcontract Order” link at the bottom of the page to authorize a subcontract order.
Select the “Edit Issue List” link at the bottom of the page to add issue list.
Select the “Edit Receipt List” link at the bottom of the page to add receipt list.
Select the “Edit Terms and Conditions” link at the bottom of the page to add the terms and conditions.
Select the “Edit Document TCD” link at the bottom of the page to specify the tax, charge and discount details.
Select the “Edit Subcontract Order” link at the bottom of the page to modify the subcontract order details.
Select the “Edit Schedules and Distribution Details” link at the bottom of the page to specify the schedules and distribution details.
Select the “Edit User Defined Details” link at the bottom of the page to specify user- defined details.
Select the “Edit References” link at the bottom of the page to record document references for the SCO.
Select the “View Service Wise Rating” link at the bottom of the page to view service-wise rating.
Select the “View Return” link at the bottom of the page to view details of the material return.
Select the “Generate SCO Report” link at the bottom of the page to generate the subcontract order report.

The system displays the following in the “Record Statistics”:

Created By	The login ID of the user, who created the subcontract order
Created Date	The date on which subcontract order was created

What you can do in this page

Create SCO of different types

Create SCO different types

You can create subcontract order of different types, based on the type of service that you need to subcontract.

Select “Ad hoc” in the “SCO Type” field in the “SCO Details” group box, if you wish to create a subcontract order for the procurement of non-codified items from the supplier.
Select “Normal” in the “SCO Type” field in the “SCO Details” group box, if you wish to create a subcontract order for procurement of codified items from the supplier.

Prerequisites

“Create Service Main Information” activity of the “Part Administration” business component

“Create Numbering Class” activity of the “Document Numbering Class” business component

“Create UOM” activity of the “Unit of Measurement Administration” business component

“Register Supplier” activity of the “Supplier” business component

“Add Supplier to Location” activity of the “Supplier” business component

“Maintain Currency Information” activity of the“Enterprise Setup” business component

“Create TCD” activity of the “TCD” business component

“Create Additional Account Definition” activity of the “Account Rule Definition” business component

“Maintain Purchase Definition” activity of the “Cost Centre Rule Definition” business component