Modifying goods receipt note

This page allows you to modify the details of the selected Goods Receipt note (GR). Tell me more.

Select the “Edit Goods Receipt” link at the bottom of the “Select Goods Receipt Note” page. Alternatively, select the hyperlinked GR number in the multiline of the same page.

The “Edit Goods Receipt Note” page appears.

The system displays the following:

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the “User Preferences” business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

The system displays the following in the “Consignment Details” group box:

GR #	The number identifying the Goods Receipt note (GR).
Status	The status of the GR. The system allows you to modify only those GRs that are in the “Received” status.

Enter the following fields in the “Consignment Details” group box to modify the goods receipt note:

User Status	Use the drop-down list box to select the user status. The system lists the user status defined for “Goods Receipt” in the “Create User Status” activity in the “Logistics Common Master” business component and in the “Active” status. The system displays “Blank” by default. Leave the field blank if you do not want to specify user status.
GR Category	Use the drop-down list box to select the GR category. The system lists the categories defined for “Goods Receipt” in the “Create Common Category” activity in the “Logistics Common Master” business component and must be in the “Active” status. The system displays blank by default. Leave the field blank if you do not want to specify category.
GR Date	The date on which the GR was raised.
GR Type	The type of the goods receipt.

The system displays the following in the “Consignment Details” group box:

GR Date	The date on which the GR was raised.
GR Type	The type of the goods receipt.
Receiving Warehouse #	Use the drop-down list box to select a code identifying the warehouse for which GR details should be modified/cancelled. The system lists the active warehouses mapped to Goods Receipt transaction in the login OU. The system displays the receiving warehouse available in the GR doc by default.
Ref. Document	The reference document. It could be “Purchase Order”, “Subcontract Order” or “Release Slip”.
Receipt Recording Option	Recording option for the goods receipt, which could be GR Movement, GR Acceptance or No GR.
Ref. Document #	The number identifying the reference document.
Ref. Document Date	The date on which the reference document was raised.
Supplier #	The code identifying the supplier.
Supplier Name	The name of the supplier.

Enter the following fields in the “Consignment Details” group box to modify the goods receipt note:

Packing Slip #	A number identifying the packing slip (Alphanumeric, 40). Mandatory. The delivery note is received from the supplier.
Packing Slip Date	The date on which the packing slip was raised (Date Format). Mandatory. The delivery note date must be in the same format as displayed in the “Date Format” field in this page. Ensure that the date is earlier than or the same as the way bill date and the gate pass date.
Note: The packing slip date must not be earlier than the date of the reference document and GR Date.
Way Bill #	A number identifying the way bill (Alphanumeric, 40). Mandatory. The way bill note is issued by the person who transports the goods from the supplier.
Way Bill Date	The date on which the way bill was raised (Date Format). Mandatory. The way bill date must be in the same format as displayed in the “Date Format” field in this page. Ensure that the date is earlier than or the same as the gate pass date.
Note: The way bill date must not be earlier than the date of the reference document or the packing slip date.
Gate Pass #	A number identifying the gate pass (Alphanumeric, 40). The login organization unit issues the gate pass.
Gate Pass Date	The date on which the gate pass was raised (Date Format). The gate pass date must be in the same format as displayed in the “Date Format” field in this page. Ensure that the date is not earlier than the date of the reference document.
Number of Packs	The number of cartons or packages in which the material has been packed (Decimal). The number of packs must be greater than zero.
Consignment Weight	The weight of the entire consignment (Decimal). The weight must be greater than zero.
Weight UOM	The unit of measurement for the consignment weight (Alphanumeric, 10).
	Help facility available.

Enter the following field in the “Receipt Information” multiline to modify the goods receipt note:

Received Qty	The quantity received from the supplier (Decimal). Mandatory. Ensure that the received quantity is greater than zero.
Note: Ensure that the received quantity is not greater than the sum of Pending Quantity and Positive Tolerance Quantity. The receipt tolerance percentage is retrieved from PO / RS. The Pending Quantity is Order Quantity less than Total Other GR Accepted Quantity.
Received Part #	The number identifying the part received from the supplier (Alphanumeric, 40). Mandatory.
	Help facility available.

Note: When the alternate type is “Allowed”, the received part number must be the same as either (i) the entered part number or (ii) the alternate part number defined for the selected part number in the “Part Administration” business component. When the alternate type is “Specific Alternate”, the received part must be the same as either (i) the ordered part or (ii) the “Alternate Part #” specified in PO.

Note: For goods receipt based on purchase order of type “PBH” or “PBH Exchange”, the received part number must be the same as either (i) the ordered part or (ii) the alternate part of the ordered part #. This is applicable when the alternate type is “Allowed”. When the alternate type is “Specific Alternate”, the received part number must be the same as either (i) the ordered part or (ii) the alternate part specified in the PO.

The system displays the following in the “Receipt Information” multiline:

Order Quantity	The quantity that has been ordered.
Pending Qty	The quantity that has to be supplied still. The pending quantity will be the difference of the ordered quantity and the already received quantity.
Part #	The number identifying the part.

Click the hyperlinked part number to view the part information.

Part Description	The description of the part.
Condition	The condition of the received goods.
Purchase UOM	The unit of measurement of the part that is purchased.
Ref. Document Warehouse #	The code identifying the warehouse for which goods receipt is edited.
PO Certificate Type	The certificate type as mentioned in the “Purchase Order” business component.

Enter the following field in the “Receipt Information” multiline to modify the goods receipt note:

Comments	Any remarks pertaining to the rejection or quarantining of parts (Alphanumeric, 255). Mandatory, if the rejection quantity or quarantine quantity is greater than zero.
Visual Rejection Qty	The quantity, which has been rejected by sight (Decimal) Ensure that the rejection quantity is not lesser than zero.
Quarantined Qty	The quantity to be isolated from the received quantity in case of any discrepancy, before inspection (Decimal). Ensure that the quarantined quantity is not lesser than zero.

Note: The sum of “Quarantined Qty” and “Visual Rejection Qty” should not be greater than the received quantity.

The system displays the following:

GR Line #	The sequential number generated by the system for every line containing part numbers.
Ref.Doc Receipt List #	The service receipt list number associated with the sub contract order.
Ref. Doc Line #	The sequential number generated by the system for every line containing the part number in the reference document.
Constituent Type	The type of constituent for the service, which could be one of the following: Principal Part: The part on which the service has to be carried out. Primary Output: The primary output on which the service has been completed. Secondary Output: The additional output if any, provided along with the primary output. Core Returnable Input: The core parts that are to be returned along with the primary output. Returnable Input: The returnable parts such as spares, which can be sent along with the primary part. Issuable Input: The parts that are issuable for the service.

Note: The “Ref.Doc Receipt List #” and “Constituent Type” will be displayed only for goods receipts created based on the subcontract order .

Modify the following, if required:

Generate Insp. WO?

Use the drop-down list box and set the field to “Yes” to indicate that a component work order, of job type “Receipt Inspection” and maintenance type “Inspection”, should be generated for the received part. . Select “No”, if a component work order need not be generated.

By default, the system leaves the field blank.

Note: If the “Insp. WO?” field is set as “Required” or “As Required” in the “Create/Edit Purchase Order” activity of the “Purchase Order” business component, the system displays only “Yes” in the “Generate Insp.WO ?” field.

The system displays the following:

Comp.Work Order#

The number identifying the component work order.

Select the hyperlinked component work order number to view the details of the component work order.
Enter the following:

Insp.Work Desc

The inspection to be carried out in the component work order. (Alphanumeric, 75). This field can be entered only for new records in the multiline.

Note: The “Insp. Work Desc” field cannot be modified when a component work order has already been generated against the goods receipt.

Note: The “Insp. Work Desc” field can be specified only for the new line items added in the multiline.

The system displays the following:

Insp. WO Status	The status of the component work order, which could be “Cancelled”, “Closed”, “Completed”, ”Fresh”, “In-Progress”, “Pre-Closed” or “Scheduled”.
COM#	The number identifying the certificate of maintenance.

Select the hyperlinked certificate of maintenance number to view the sign-off details for the work units and the certificate of maintenance details for the received part.

To update the modified details

Click the “Edit Goods Receipt” pushbutton, to save the modification made.

The system stores the login user ID and the server date along with the modification details.

If the reference document is “Release Slip” or “Purchase Order”, the system updates the received quantity for each line number of the release slip or purchase order document.

The system retrieves the details of the selected GR and defaults the values in the corresponding fields, based on the following conditions:

If the “Ref. Document” is “Purchase Order”,

The system retrieves the “Part Description” as per the following logic:

- If the “Ref. Document Type” is “Adhoc”, the system retrieves the “Part Description” from the “Purchase Order” business component.
- If the “Ref. Document Type” is “Service”, the system retrieves the “Part Description” from the Service Master in the “Part Administration” business component.
- If the Ref. Document Type is other than “Service” and “Adhoc”, the system retrieves the “Part Description” from the Part Master in the “Part Administration” business component.

The system retrieves the “Certificate Type” as specified against the “Part #” in the “Purchase Order” in “PO Certificate Type” in the Receipt Information multiline.
The system retrieves the “Receipt Recording Option” as saved against the reference “PO #”.

If reference document is “Purchase Order”, then for PO Type “Exchange” and “PBH-Exchange”, ensure that

the received quantity is same the as order quantity for each line.
the “Quarantined Qty” and “Visual Rejection Qty” in the multiline are left blank.

If the “Generate Insp. WO?” drop-down list box is set to Yes” for at least one record in the multiline, then the system ensures that there exists a dummy component of job type “Receipt Inspection” in the “Aircraft business” component.

To freeze the receipt

Click the “Freeze Receipt” pushbutton, to freeze the selected GR.

The status of the GR is updated as “Receipts Frozen”.

Ensure that the default work center is defined for the part in the “Maintain Maintenance Info. for Part” activity of the “Aircraft” business component.

The system processes and updates the financial postings in the “Finance Book Processing” business component. from the “Account Group” business component.

The system generates a component work order with job type as “Receipt Information” and maintenance type as “Inspection”, for every line item in the multiline which has the “Generate Insp. WO” field set as “Yes”.

The system generates the Component IDs for the serial number controlled parts of type “Component”, if the Component ID generation field is set as “Automatic” in the “Part Administration” business component.

The system updates the ownership for all the levels of the component as follows:

Updates the ownership of the component as “Supplier”, the possession status as “PBH” and the owner code with Supplier # in PO for GR of type “PBH/ PBH Exchange” with the stock status as “PBH”.
Updates the ownership of the component as “Supplier”, the possession status as blank and the owner code with Supplier # in PO for GR of type “Consignment” with the stock status as “Consignment”.
Updates the ownership of the component as “Owned” and the possession status as blank for GR of type other than “PBH/ PBH Exchange”, “Consignment”, “Service” and “Adhoc” with the default internal stock status defined in the “User Defined Stock Status” business component.

Note: The system will not update the ownership and stock status for GR of type “Service” and “Adhoc”.

The system checks for each GR line # that for all serial numbers with component condition as “New”, the Time Since New field is set to “Zero” in the “Edit Parameters Details” page.

The system checks for each GR line # that for all serial numbers with component condition as “Overhauled”, all the parameters except the Time Since New field is set to “Zero” in the “Edit Parameters Details” page.

The system performs the following while generating the component work order:

Sets the “COM?“ field as “Required” in the “Maintain Purchase Information” activity of the “Part Administration” business component.
Creates a component work order in “Scheduled” status and updates the sub task sign-off details defined in the “Maintenace Task” business component, to the component work order.

Note: The system will retain the component work order in the ”Fresh” status under the following conditions:

a) The inspection work unit is not defined in the “Part Administration” business component.

b) Authorization requirement is set as "Yes" for "Receipt Inspection" type of work order in the "Identify Non-maintenance Objects" activity of the “Aircraft” business component.

Sets the “Main Core Issue” field as “Not Required” in the component work order.
Copies the inspection work unit to the generated component work order, if it is defined in the “Maintain Purchase Information” page of the “Part Administration” business component, against each line item.
Updates the component work order details in the “Edit Inspection Information” page.
Updates the status of the component work order and the certificate of maintenance number in the “Edit Goods Receipt” page when component work order reporting is carried out.
For the minimum shelf life, if the reference document is “Purchase Order / Release Slip” with “AOG” as priority then the system does not quarantine the parts.

To freeze the acceptance of goods

Click the “Freeze Acceptance” pushbutton to accept all the part numbers available in the selected GR.

Note: Freeze acceptance can be done only if the GR is in the “Receipts Frozen” status.

The system performs the following on clicking the “Freeze Acceptance” pushbutton:

Updates the status as “Inspected” if the status of all line items is updated as “Inspected”, or if some line items are in “Inspected” status and others are in “Rejected” status.
Updates the status as “Partially Inspected”, if some line level items are not in “Inspected”, “Rejected” , “Receipt Acknowledged” or “Moved” status.
If the “Receipt Recording Option” for the Reference PO # is “GR Movement”, set document status as "Inspected", if all line level status is "Inspected" or if some are in “Inspected” status and the rest are in “Rejected” status or inspection is not required for any of the lines.
If the “Receipt Recording Option” for the Reference PO # is “GR Acceptance”, set the document status as “Receipt Acknowledged”.
Updates the status as “Rejected”, if all the received parts are rejected.
Updates the received quantity details for each line number of the release slip or purchase order document, in the purchase order or release slip document based on which the goods receipt was raised, if the goods receipt is in status other than “Rejected”.
Issues the certificate of maintenance against every line item, for which a component work order is generated, in the “Receipt Information” multiline.
For the goods receipt created on a purchase order:

The system updates the “Core Status” in the “Purchase Order” business component as “Core Due” or “Closed” for PO of type “Exchange” or “PBH Exchange”.
For part type “Component” the system updates the ownership details, the stock status, and the commercial details such as “PO Ordering Location”, “Purchase Order #”, “PO Date”, “Acquisition Value” and “Book Value” in the “Aircraft” business component.

The stock status is updated as:
- “Consignment” for PO of type “Consignment”.
- “PBH” for PO of type “PBH” or “PBH Exchange”.
- “Accepted” for PO of type other than “PBH”, “PBH “Exchange” or “Consignment”.

The “Acquisition Value” is updated as the PO value, for PO of type other than “Exchange” and as the Weighted Average Cost for PO of type “Exchange”.

The “Book Value” is updated as the Weighted Average Cost of the components during receipt, for PO of type other than “PBH” or “Consignment”. The “Book Value” is updated as “Zero” for capital parts and for PO of type “PBH” or “Consignment”.

Generates a subcontract receipt automatically for goods receipt based on subcontract order of service type “Conversion”.
For part type “Component”, the system updates the “Component Ownership” and the “Component Possession Status” details in the “Aircraft” business component, based on the GR type and the stock status:

For GR of type “PBH” or “PBH Exchange” with stock status “PBH”, the ownership and the possession status of the component are updated as “Supplier” and “PBH”. The ownership code has to be updated with Supplier # in the “Purchase Order” business component.
For GR of type “Consignment” with stock status “Consignment”, the ownership of the component is updated as "Supplier" and the possession status of the component is left blank. The ownership code has to be updated with Supplier # in the “Purchase Order” business component.
For GR of types other than “PBH”, “PBH Exchange”, “Consignment”, “Service” or “Adhoc”, with stock status set as “Internal” as defined in the “User Defined Stock Status” business component, the ownership of the component is updated as “Owned” and the possession status of the component is left blank.

The system ensures that for the GR of types other than PBH/PBH Exchange, Consingment, “Service” and “Adhoc”, the default internal stock status is defined for the part type “Component” in the “User Defined Stock Status” business component.
The system processes and updates the financial postings in the “Finance Book Processing” business component from the “Account Group” business component. Tell me more
The system updates the cost center codes for the account Cost of Service Rendered (COSR)-External from the Cost Center Rule Definition business component, if the reference document type is “Customer Order”.
The system credits the Supplier Suspense account and debits the Account Code Usage account or consumption account, if the Receipt Recording Option is “GR Acceptance”.
The system debits the usage Cost Center Account, Consumption Cost Center or COSR Cost Center, if the Receipt Recording Option is specified as “GR Acceptance”, and if the reference document is Purchase Order.
The system debits the account mapped to the predefined usage “Write Off-Revenue Parts” and credits the “Supplier Suspense a/c” if the following conditions are satisfied

If the GR Line item is Non Stockable in a Release Slip based GR (or)
If the Expensing Policy of the line item is set as ‘On Receipt’ in Part Administration

The system ensures that the Records Update? is not set as “Pending” in the “Edit Serial Inspection” page ,if the part type is Component.
The system ensures that the Parameter Values are updated in the parameter table maintained for Re-Initialize/ Update Parameter Value in the “Aircraft” business component, if the “Validate Verified Tech. Records on GR Acceptance” is set as “Required” in the Logistics Common Master” business component, the Records Update? is set as “Verified” for the parts of type Component.
The system ensures that the Assembly Status for the component is not “Dormant”, if the “Validate Verified Tech. Records on GR Acceptance” is set as “Required” in the Logistics Common Master” business component, the Records Update? is set as “Verified” and the part is of type Component.
The system ensures that the Component Maintenance Program of the component is in “Authorized” status, if the “Validate Verified Tech. Records on GR Acceptance” is set as “Required” in the “Logistics Common Master” business component, the Records Update? is set as “Verified” and the part is of type Component.
The system updates the GR status as follows:

“Receipt Acknowledged” when the last line item is accepted i.e., on freeze acceptance if all the line items in the GR document is “Non-stockable”.
“Partially Inspected” or “Inspected” depending on whether all the lines are inspected or not, if the GR has both “Stockable” and “Non-Stockable” parts.

The system displays the following in the “Record Statistics” group box:

Created By	The name of the user who created the goods receipt note.
Created Date	The date on which the goods receipt note was created.
Last Modified By	The name of the user who modified the goods receipt note last.
Last Modified Date	The date on which the goods receipt note was modified last.

To proceed, carry out the following

Select the “Edit Part No. Level TCD” link at the bottom of the page, to enter the TCD at the part number level.

You cannot launch this page if the “GR Type” is “Consignment”.

Select the “Edit Document Level TCD” link at the bottom of the page, to enter the TCD at the goods receipt level.

You cannot launch this page if the “GR Type” is “Consignment”.

Select the “Edit Lot / Serial No. Details” link at the bottom of the page, to enter the serial number and lot number details of the received part number.
Select the “Edit Serial Inspection” link at the bottom of the page, to record inspection information at line/item level
Select the “Edit Inspection Information” link at the bottom of the page, to enter the inspection information of the received part number at the document level or at the line level.
Select the “Edit User Defined Details” link at the bottom of the page, to enter the user-defined details for the goods receipt.
Select the “Record Hazmat Compliance” link at the bottom of the page to record the Compliance details for Hazmat parts in the document.
Select the “Attach Documents” link at the bottom of the page to attach the documents for goods receipt.
Select the “Upload Documents” link at the bottom of the page to upload the documents for goods receipt.
Select the “Request New Part / Part Attribute Change” link at the bottom of the page to request new part or to change the attribute of the existing part.
Select the “Line Level Movement” link at the bottom of the page, to move the received parts, at the line level, to the warehouse.
Select the “Document Level Movement” link at the bottom of the page, to move all the received parts.
Select the “Generate Part Barcode Label - Non-Stockable” link at the bottom of the page to generate the barcode label.
Select the “Edit References” link at the bottom of the page to modify the reference document details of the goods receipt.
Select the “View GR List” link at the bottom of the page to view the goods receipt for the reference document.
Select the “View Purchase Order’ link at the bottom of the page to view the purchase order details.

Note: You can launch this page only if login rights are provided.

Select the “View Release Slip” link at the bottom of the page to view the release slip details.

Note: You can launch this page only if login rights are provided.

Select the “View GR List” link at the bottom of the page to view the goods receipt for the reference document.
Select the “View Associated Doc. Attachments” link at the bottom of the page to view the associated document attachments for goods receipt.
Select the “Request New Part / Part Attribute Change” link at the bottom of the page to request new part or to change the attribute of the existing part.

Modifying the goods receipt note – An overview

You can modify the details of the selected GR, which are in the “Received” status. Once the modifications are made, the GR can be frozen. The status of the GR is updated as “Receipts Frozen”.

If all the part numbers available in the GR do not require inspection, then the acceptance can be frozen in this page. After the GR part acceptance is frozen, you cannot enter or modify any details pertaining to the GR. In case the GR contains part numbers due for inspection, the inspection details must be updated before the acceptance is frozen. The status of the corresponding PO/RS is updated as “Closed” after the GR is frozen for acceptance and the entire requested quantity in the PO/RS is received. The system stores the login user ID and the system date along with the modification details of the GR.

What you can do in this page

Modify the user status for the goods receipt

Modify the goods receipt category

Modify the user status for the goods receipt

User status is the user-defined quick code that defines the status of the goods receipt note. You can modify the user status for the goods receipt that is already defined in the system.

Set the appropriate option in the “User Status” to modify the user status of the goods receipt.

Modify the goods receipt category

You can modify the goods receipt category using quick codes of the “GR Category” type that are already defined in the system.

Set the appropriate option in the “GR Category” field to modify the goods receipt note category.

Financial Postings

The system does not update the financial postings in the “Finance Book Processing” business component, if (i) the “Under Warranty” field is “Yes”, (ii) the “Warranty Claim” field has a value and either of the following conditions are true: (a) the “Accepted Amount” for all the parts is “0” or blank in the claim or (b) the “Accepted Amount” for even one of the parts is above “0” in the claim and the “Set Warranty Claim Cost as Replacement Part Cost” is “No” in the “Set Options” page of the “Stock Maintenance” business component