Modifying reference document details of the goods receipt

This page allows you to modify the document reference information for the goods receipt. Tell me more.

Select the “Attach Documents" link at the bottom of the “Edit Goods Receipt Note” or “Create Goods Receipt” page.

The “Document Attachments ” page appears.

The system displays the following:

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the “User Preferences” business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

The system displays the following fields in the “Document Details” group box:

GR #	The number that identifies the goods receipt for whom you wish to enter the reference document details.
Status	The status of the GR.

Enter the following field:

Attachment Mode

Select the mode by which document should be attached. The system lists the following options:

GR Document Level – Select this default option to either attach docuemnts at GR document level or to retrieve the already attached documents corresponding to the document level
GR Line Level – Select this option to attach the documents at GR line level or to retrieve the already attached documents corresponding to the GR Line #.
Serial / Lot Level - Select this option to attach the documents at GR Line #’s Serial /Lot level or to retrieve documents already attached for the defaulted serial / lot #.

The system displays the following field:

GR Date

The date on which the goods receipt was created.

Enter the following fields:

GR Line #	Select the GR line number for which document attachment details should be retrieved. The system lists all the GR line # if the Attachment Mode is selected as “GR Line Level” or “Serial / Lot Level” .
Serial# / Lot#	Select the serial/lot number for which document attachment details should be retrieved or or the documents are to be attached at Serial Lot level .The system lists the serial# / lot# for the selected GR Line # and the Attachment mode is ‘Serial # Lot # level’. The system lists only the serial # concatenated with the lot # , if the GR Line # selected is both serial and lot controlled.

The system displays the following fields in the “Document Details” group box:

Part #	The code identifying the part.
Part Description	The description of the part.

Click “Get Details” to retrieve the document attachment details.

The system displays the attached documents for the combination of Attachment Mode, GR Line # and Serial # / Lot #.

Modify the following fields in the “Document Attachment Details” multiline, if required:

Ref. Document Type

Use the drop-down list to select the type of the reference document. The system lists all the reference document types that are defined in the “Create Reference Document Type” activity of the “Common Master” business component and in the “Active” status.

Note: The system also displays the reference document types that are in “Inactive” status but already attached to the goods receipt.

Document ID

The number that identifies the reference document (Alphanumeric, 40). Mandatory.

Note: The document type and document ID combination must be unique.

File Name

The file name of the reference document (Alphanumeric, 30). Mandatory.

Help facility available.

Note: The file name must be unique to the multiline.

Check the box in the “Select” column of the multiline, to mark the reference document for deletion.
Click the Delete icon in the toolbar above the multiline, to delete the reference documents selected in the multiline.
Click the “Attach Documents” pushbutton, to attach the documents at the required levels

The system updates the modified details and attaches the reference documents to the goods receipt. The system stores the name of the login user and the current server date as the last modified date.

To proceed:

Select the “View File” link at the bottom of the page to view the details of the attached file.

Modifying reference document details of the goods receipt – An overview

Goods receipt might require a multitude of related information, which might be essential for their functioning or essential as decision-making inputs. These details, such as procedures and guidelines, are stored along with the goods receipt as attachments for future reference.

You can modify the reference document type, reference document number and the file name. You can also delete the reference document that is no longer required by the goods receipt. The system updates the modified details and stores the name of the login user and the current server date as the last modified date.