Recording inspection information at line/item level for serial controlled parts

This page allows you to enter the inspection details for the individual part serial numbers. Tell me more.

• Select the “Edit Serial No. Inspection” link at the bottom of the “Edit Inspection Information” page.

The “Edit Serial Inspection” page appears.

The system displays the following:

The system displays the following in the “GR Information” group box:

• Enter the following field in the “GR Information” group box:

Note: “Freeze Acceptance” must not have been completed for the line numbers available for selection.

• Click the “Get Details” pushbutton to retrieve the part details available in the line.

The system displays the following in the “GR Information” group box:

The system displays the following in the “Inspection Information” multiline:

• Enter the following fields in the “Inspection Information” multiline:

Note: If Certificate Supplier # is set as “Required” in the Set Purchase Options activity in the Logistics Common Master Business Component then system ensures the following:

a) Supplier status is  “Active”

b) Supplier’s operational status is not set as “Hold PO / Hold Loan Order / Hold Release Slip”

c) Supplier # is a valid Supplier #

Note: “Blank” must not be selected as the inspection result.

Note: If the Inspection details were already entered in the Serial/ Lot Information UI, then the same will get fetched in this page

Note: “Blank” must not be selected, if the “Inspection Result” is selected as “Rejected” or “Quarantined”.

Note: The field must be left blank, if the inspection result is selected as “Accepted”.

The system displays the following in the “GR Information” group box:

• Select the “View File” link at the bottom of the page, to  view the attached file.

• Select the “Attach Documents” link at the bottom of the page, to attach the documents at the required levels.

• Click the “Edit Inspection Information” pushbutton to save the inspection information.

The system stores the login user ID and the system date as the “Last Modified By” and the “Last Modification Date” fields.

The system ensures the following on clicking the “Edit Inspection Information” pushbutton:

• GR line level status is not “Rejected” or “Inspected”.

• Inspected Date is greater than or equal to Freeze Receipt Date.

• The system calculates the shelf life as follows:

1. Shelf Life = Expiry Date - GR Date if the Expiry Date is specified.

2. Shelf life = Certificate Date + Designed Shelf Life - GR Date if the Expiry Date is not specified.

If the value set for Expiry Date Calculation for shelf life controlled parts is set as "Automatic" in Set Purchase Options activity in Logistics Common Master business component, then the system calculates the expiry date as Expiry date = Certificate date + Designed Shelf Life.

Note: If the reference document is “Purchase Order / Release Slip” with “AOG” as priority then the system does not throw an error message even if the part is not meeting the minimum shelf life.

To freeze the acceptance of goods

• Click the “Freeze Acceptance” pushbutton to freeze the acceptance of the goods receipt.

Note: Once the acceptance is frozen for the goods receipt, you cannot enter any more details for it.

The system performs the following on clicking the “Freeze Acceptance” pushbutton:

• Updates the status of all the line items as “Inspected”, if the inspection type is selected as “None” and the quarantined quantity is equal to zero.

• Updates the goods receipt status as “Inspected”, if all the line level status is updated as “Inspected” or if some line level items are in “Inspected” status and others in “Rejected” status.

• Updates the goods receipt status as “Partially Inspected”, if some line level items are not in “Inspected”, “Rejected” , “Receipt Acknowledged”  or “Moved” status.

• If the “Receipt Recording Option” for the Reference PO # is “GR Movement”, set document status as "Inspected", if all line level status is "Inspected" or if some are in “Inspected” status and the rest are in “Rejected” status or inspection is not required for any of the lines.

• If the “Receipt Recording Option” for the Reference PO # is “GR Acceptance”, set the document status as “Receipt Acknowledged”.

• Updates the status as “Rejected”, if all the received parts are rejected.

• Issues the certificate of maintenance against every line item of the goods  receipt, for which a component work order is generated.

• Generates Component IDs for the received serial numbers of parts of type “Component”,

1. If the inspection result is updated as “Accepted” in the “Edit Serial Inspection” page.

2. If the “Component ID Generation” field is set as “Yes” for automatic generation of component number in the “Maintain Maintenance Info. For Part” activity of the “Aircraft” business component, and

3. If there is no component ID for the specified part and serial number combination in the “Stock Maintenance” business component.

• For parts of type “Component” the system updates the assembly status as,

1. "Complete”, if no sub-components are defined for the component or when “Component Mandatory” field is set as “No” for all the sub-components in the “Build Part Configuration” activity of the “Configuration” business component.

2. “Dormant”, if “Component Mandatory” field is set as “Yes” for one or more sub-components in the “Build Part Configuration” activity of the “Configuration” business component and not all the mandatory active position codes have components attached to them.

• Updates the purchase order or release slip status as “NT Closed”, if the quantity received meets the tolerance set for the order and the part in the respective business components.

• For goods receipt created on a purchase order:

1. The system updates the “Core Status” in the “Purchase Order” business component as “Core Due” or Closed” , for the purchase order of type “Exchange” or “PBH Exchange”.

2. For part of type “Component”, the system updates the ownership details, the stock status, and the commercial details such as “PO Ordering Location”, “Purchase Order #”, “PO Date”, “Acquisition Value” and “Book Value” in the “Aircraft” business component.

3. The stock status is updated as:

1. • “Consignment” for PO of type “Consignment”

   • “PBH” for PO of type “PBH” or “PBH Exchange”

   • “Accepted” for PO of type other than “PBH”, “PBH “Exchange” or “Consignment”.

4. The “Acquisition Value” is updated as the PO value, for PO type other than “Exchange”, and as the Weighted Average Cost for PO of type “Exchange”.

5. The “Book Value” is updated as the Weighted Average Cost of the components during receipt, for PO of type other than “PBH” or “Consignment”. The “Book Value” is updated as “Zero” for capital parts and for PO of type “PBH” or “Consignment”.

• Updates the received quantity details in the purchase order or release slip document based on which the goods receipt was raised, if the goods receipt is in status other than “Rejected”.

• Ensures that the inspection result is not “Quarantined”.

• Ensures that the “Consumption Parameters” are updated for part of type “Component”.

• The system ensures that for the GR of types other than PBH/PBH Exchange, Consignment, “Service” and “Adhoc”, the default internal stock status is defined for the part type “Component” in the “User Defined Stock Status” business component.

• The system processes and updates the financial postings in the “Finance Book Processing” business component from the “Account Group” business component. Tell me more

• The system updates the cost center codes for the account Cost of Service Rendered (COSR)-External from the Cost Center Rule Definition business component, if the reference document type is “Customer Order”.

• The system credits the Supplier Suspense account and debits the Account Code Usage account or consumption account, if the Receipt Recording Option is “GR Acceptance”.

• The system debits the usage Cost Center Account, Consumption Cost Center or COSR Cost Center, if the Receipt Recording Option is specified as “GR Acceptance”, and if the reference document is Purchase Order.

• The system debits the account mapped to the predefined usage “Write Off-Revenue Parts” and credits the “Supplier Suspense a/c” under the following circumstances:

1.  If the GR status is "Inspected' or '"Receipt Acknowledged".

2. If the Receipt Recording Option' for the PO line item is set as “GR Acceptance”

3. If the part is “Non-Stockable” or if it has the Expensing Policy set as “Expense on Receipt”.

• The system debits the account mapped to the predefined usage “PBH – Exchange Fee” and credits the “Supplier Suspense a/c” under the following circumstances:

1.  If the PO corresponding to the GR # is of type “PBH” or “PBH Exchange”.

2. If the GR status is "Inspected' or '"Receipt Acknowledged".

• The system debits the account mapped to the predefined usage “Write Off-Capital Parts” and credits the  “Supplier Suspense a/c” under the following circumstances:

1. If the PO corresponding to the GR # is of Expense Type 'Capital' and if the PO Line item does not have a 'Capex Proposal #'.

2. If the GR status is "Inspected' or '"Receipt Acknowledged".

• The system debits the account mapped to the predefined usage “Write Off-Revenue Parts” and credits the  “Supplier Suspense a/c” if the following conditions are satisfied

1. If the GR Line item is Non Stockable in a Release Slip based GR (or)

2. If the Expensing Policy of the line item is set as ‘On Receipt’ in Part Administration

• The system ensures that the Records Update? Is not Pending,if the part type is Component.

• The system ensures that the Parameter Values are updated in the parameter table maintained for Re-Initialize/ Update Parameter Value in the “Aircraft” business component, if the “Validate Verified Tech. Records on GR Acceptance” is set as “Required” in the Logistics Common Master” business component and the Records Update? is set as “Verified”.

• The system ensures that the Assembly Status for the component is not “Dormant”, if the “Validate Verified Tech. Records on GR Acceptance” is set as “Required” in the Logistics Common Master” business component, and the Records Update? is set as “Verified”.

• The system ensures that the Component Maintenance Program of the component is in “Authorized” status, if the “Validate Verified Tech. Records on GR Acceptance” is set as “Required” in the “Logistics Common Master” business component and the Records Update? is set as “Verified”.

• The system updates the GR status as follows:

1. “Receipt Acknowledged” when the last line item is accepted i.e., on freeze acceptance if all the line items in the GR document is “Non-stockable”.

2. “Partially Inspected” or “Inspected” depending on whether all the lines are inspected or not, if the GR has both “Stockable” and “Non-Stockable” parts.

The system displays the following in the “Record Statistics” group box:

To proceed, carry out the following

• Select the “Re-Initialize/ Update Parameter Values” link at the bottom of the page to reinitialize and update the parameter values.

• Select the “Edit Attribute Values” link at the bottom of the page, to modify the attribute values of a component.

• Select the “Edit Component Record” link to modify the component record.

• Select the “Move Parts To Warehouse” link at the bottom of the page, to move the parts to the warehouse.

• Select the “Initialize & Update Component Configuration” link at the bottom of the page, to initialize and update the component configuration.

For further details refer to the topic “Initialize & Update Component Configuration – A summary of the activity” in “Component Replacement” Online Help.

• Select the “Create Inspection Work Order” link at the bottom of the page, create inspection work order.

For further details refer to the topic “Create Component Work Order – A summary of the activity” in “Component Work Order” Online Help.

• Select the “Upload Documents” link at the bottom of the page to upload the documents.

• Select the “Edit Component Maintenance Program” link at the bottom of the page to modify the maintenance program of the component.

• Select the “Print Serviceable Tag” link at the bottom of the page to print the serviceable tag.

• Select the “View Part Program” link at the bottom of the page to view the part program details.

• Select the “View Component Program” link at the bottom of the page to view the component program.

• Select the “Initialize Maint. Program & Update Compliance” link at the bottom of the page to initialize the maintain program and update the compliance.

• Select the “View Part Notes” link at the bottom of the page to view the part note details.

• Select the “View Associated Doc. Attachments” link at the bottom of the page to view the associated documents.

Recording inspection information at line/item level for serial controlled part – An overview

This page allows you to enter or modify the inspection details for the individual part serial numbers for the goods receipts that are not in “Inspected” or “Received” status. Details can be entered in this page for part numbers, which are serial number-controlled. For the line number selected, you can enter details like the inspection result, the reason and the person who has inspected the serial numbers. Once the inspection details have been incorporated you can also freeze the accepted quantity available in the selected goods receipt line number. The system stores the login user ID and the system date along with the modification details.

What you can do in this page

Specify inspection result for the part

Specify reason for rejecting or quarantining a part

Specify inspection result for the part

After the inspection of the parts received, you can specify the result of the inspections, that is whether the part is accepted, rejected or quarantined.

• Set the option in the “Inspection Result” field as  “Accepted”, if the part is accepted after inspection.

• Set the option in the “Inspection Result” field as “Rejected”, if the part is rejected after inspection.

•   Set the option in the “Inspection Result” field as “Quarantined”, if the part is quarantined after inspection.

Specify reason for rejecting or quarantining a part

After you specify the inspection result as “Rejected” or “Quarantined”, you can also specify the reason code that describes the reason for rejecting or quarantining a part.

• Set the appropriate option in the “Reason Code” field that describes the reason for rejecting or quarantining a part.

Financial Postings

The system does not update the financial postings in the “Finance Book Processing” business component, if (i) the “Under Warranty” field  is “Yes”, (ii) the “Warranty Claim” field has a value and either of the following conditions are true: (a) the “Accepted Amount” for all the parts is “0” or blank in the claim or (b) the “Accepted Amount” for even one of the parts is above “0” in the claim and the “Set Warranty Claim Cost as Replacement Part Cost” is “No” in the “Set Options” page of  the “Stock Maintenance” business component