Recording inspection information at document level

This page allows you to enter the inspection details for the selected goods receipt note. Tell me more.

• Select the “Edit Inspection Information” link at the bottom of the “Select Goods Receipt Note” page.

The “Edit Inspection Information” page appears.

The system displays the following:

The system displays the following in the “GR Information” group box:

• Enter the following field in the “GR Information” group box:

Note: The inspected date must be later than or the same as the goods receipt date and the date on which the receipts were frozen.

The system displays the following field:

       Enter the following field

The system displays the following in the “Inspection Information” multiline:

Note: All the line numbers, which are not in the “Inspected”, “Rejected” or “Moved” status, and part numbers which are lot number-controlled, or none controlled will be retrieved.

Note: The inspection quantity is the difference between the received quantity and the visually rejected quantities, if the part number is not lot-controlled.

The inspection quantity is also the sum of the accepted, rejected and the quarantined quantities.

The system displays the following in the “Inspection Information” multiline:

• Enter the following fields in the “Inspection Information” multiline:

Note: This quantity must not be greater than the quantity inspected.

Fractions can be entered if it has been defined for the unit of measurement in the “Unit of Measurement Administration” business component.

Note: Fractions can be entered if it has been defined for the unit of measurement in the “Unit of Measurement Administration” business component

Note: The system displays “Rejected for Lower shelf life” if the shelf life of the lot number is lesser than the minimum shelf life.

Note: Fractions can be entered if it has been defined for the unit of measurement in the “Unit of Measurement Administration” business component

Note: If Certificate Supplier # is set as “Required” in the Set Purchase Options activity in the Logistics Common Master Business Component then system ensures the following:

a) Supplier status is  “Active”

b) Supplier’s operational status is not set as “Hold PO / Hold Loan Order / Hold Release Slip”

c) Supplier # is a valid Supplier #

The system displays the following in the “Inspection Information” multiline:

• Select the “View File” link to view the attached file.

• Select the “Attach Documents” link to attach the documents for GR.

• Click the “Edit Inspection Information” pushbutton, to save the inspection details entered.

The system stores the login user ID and the system date as the “Last Modified By” and the “Last Modification Date

• The system calculates the shelf life as follows:

• Shelf Life = Expiry Date - GR Date if the Expiry Date is specified.

• Shelf life = Certificate Date + Designed Shelf Life - GR Date if the Expiry Date is not specified.

• If the value set for Expiry Date Calculation for shelf life controlled parts is set as "Automatic" in Set Purchase Options activity in Logistics Common Master business component, then the system calculates the expiry date as Expiry date = Certificate date + Designed Shelf Life.

Note: If the reference document is “Purchase Order / Release Slip” with “AOG” as priority then the system does not throw an error message even if the part is not meeting the minimum shelf life.

To freeze the acceptance of goods

• Click the “Freeze Acceptance” pushbutton, to freeze the acceptance of the goods receipt.

The system performs the following on clicking the “Freeze Acceptance” pushbutton:

• Updates the status of all the line items as “Inspected”, if the inspection type has been selected as “None” and the quarantined quantity is equal to zero.

• Updates the goods receipt status as “Inspected”, if the status of all the line items has been updated as “Inspected”.

• Updates the status as “Partially Inspected”, if some line level items are not in “Inspected”, “Rejected”, “Receipt Acknowledged” or “Moved” status.

• If the “Receipt Recording Option” for the Reference PO # is “GR Movement”, set document status as "Inspected", if all line level status is "Inspected" or if some are in “Inspected” status and the rest are in “Rejected” status or inspection is not required for any of the lines.

• If the “Receipt Recording Option” for the Reference PO # is “GR Acceptance”, set the document status as “Receipt Acknowledged”.

• Updates the status as “Rejected”, if all the received parts are rejected.

• Issues the certificate of maintenance against every line item, for which a component work order is generated, in the “Receipt Information” multiline.

• For goods receipt created based on a purchase order:

1. The system updates the “Core Status” in the “Purchase Order” business component as “Core Due” or “Closed”, for  PO of type “Exchange” or “PBH Exchange”.

2. For part of type “Component”, the system updates the ownership details, the stock status, and the commercial details such as “PO Ordering Location”, “Purchase Order #”, “PO Date”, “Acquisition Value” and “Book Value” in the “Aircraft” business component.

3. The stock status is updated as:

1. • “Consignment” for PO of type “Consignment”.

   • “PBH” for PO of type “PBH” or “PBH Exchange”.

   • “Accepted” for PO of type other than “PBH”, “PBH Exchange” or “Consignment”.

Note: The system updates the “Preferred Stock Status” for the new Component ID generated, with default “Internal Stock Status” as defined in the “User Defined Stock Status” business component, if the PO is of types other than PBH, PBH Exchange, “Consignment”, “Service” and “Adhoc”.

4. The “Acquisition Value” is updated as the PO value for PO of type other than “Exchange”, and as the Weighted Average Cost for PO of type “Exchange”.

5. The “Book Value” is updated as the Weighted Average Cost of the components during receipt, for PO of type other than “PBH” or “Consignment”. The “Book Value” is updated as “Zero” for capital parts and for PO of type “PBH” or “Consignment”.

• Updates the received quantity details in the purchase order or release slip document based on which the goods receipt was raised, if the goods receipt is in status other than “Rejected”.

• The system ensures that for the GR of types other than PBH/PBH Exchange, Consignment, “Service” and “Adhoc”, the default internal stock status is defined for the part type “Component” in the “User Defined Stock Status” business component.

• The system processes and updates the financial postings in the “Finance Book Processing” business component from the “Account Group” business component. Tell me more

• The system updates the cost center codes for the account Cost of Service Rendered (COSR)-External from the Cost Center Rule Definition business component, if the reference document type is “Customer Order”.

• The system credits the Supplier Suspense account and debits the Account Code Usage account or consumption account, if the Receipt Recording Option is “GR Acceptance”.

• The system debits the usage Cost Center Account, Consumption Cost Center or COSR Cost Center, if the Receipt Recording Option is specified as “GR Acceptance”, and if the reference document is Purchase Order.

• The system debits the account mapped to the predefined usage “Write Off-Revenue Parts” and credits the “Supplier Suspense a/c” under the following circumstances:

1. If the GR status is "Inspected' or '"Receipt Acknowledged".

2. If the Receipt Recording Option' for the PO line item is set as “GR Acceptance”

3. If the part is “Non-Stockable” or if it has the Expensing Policy set as “Expense on Receipt”.

• The system debits the account mapped to the predefined usage “PBH – Exchange Fee” and credits the “Supplier Suspense a/c” under the following circumstances:

1. If the PO corresponding to the GR # is of type “PBH” or “PBH Exchange”.

2. If the GR status is "Inspected' or '"Receipt Acknowledged".

• The system debits the account mapped to the predefined usage “Write Off-Capital Parts” and credits the  “Supplier Suspense a/c” under the following circumstances:

1. If the PO corresponding to the GR # is of Expense Type 'Capital' and if the PO Line item does not have a 'Capex Proposal #'.

2. If the GR status is "Inspected' or '"Receipt Acknowledged".

• The system debits the account mapped to the predefined usage “Write Off-Revenue Parts” and credits the  “Supplier Suspense a/c” if the following conditions are satisfied

1. If the GR Line item is Non Stockable in a Release Slip based GR  (or)

2. If the Expensing Policy of the line item is set as ‘On Receipt’ in Part Administration

• The system updates the GR status as follows:

1. “Receipt Acknowledged” when the last line item is accepted i.e., on freeze acceptance if all the line items in the GR document is “Non-stockable”.

2. “Partially Inspected” or “Inspected” depending on whether all the lines are inspected or not, if the GR has both “Stockable” and “Non-Stockable” parts.

• The system ensures that the Parameter Values are updated in the parameter table maintained for Re-Initialize/ Update Parameter Value in the “Aircraft” business component, if the “Validate Verified Tech. Records on GR Acceptance” is set as “Required” in the Logistics Common Master” business component, the Records Update? is set as “Verified” for the parts of type Component.

• The system ensures that the Assembly Status for the component is not “Dormant”, if the “Validate Verified Tech. Records on GR Acceptance” is set as “Required” in the Logistics Common Master” business component, the Records Update? is set as “Verified” and the part is of type Component.

• The system ensures that the Component Maintenance Program of the component is in “Authorized” status, if the “Validate Verified Tech. Records on GR Acceptance” is set as “Required” in the “Logistics Common Master” business component, the Records Update? is set as “Verified” and the part is of type Component.

The system displays the following in the “Record Statistics” box:

To proceed, carry out the following

• Select the “Edit Serial No. Inspection” link at the bottom of the page, to enter the inspection information for the part serial numbers.

• Select the “Move Parts To Warehouse” link at the bottom of the page, to move the parts to a warehouse.

• Select the “Edit Attribute Values” link at the bottom of the page, to modify the attribute values of a component.

• Select the “Edit References” link at the bottom of the page, to modify the reference documents for the line item in the goods receipt.

• Select the “Create Inspection Work Order” link at the bottom of the page, to create inspection work order.

For further details refer to the topic “Create Component Work Order – A summary of the activity” in “Component Work Order” Online Help.

• Select the “Upload Documents” link at the bottom of the page to upload the documents.

• Select the “View Part Notes” link at the bottom of the page to view the part note details.

• Select the “View Associated Doc. Attachments” link at the bottom of the page to view the associated documents.

Recording inspection information at document level – An overview

 Inspection information can be entered for goods receipt note, which are in the “Receipt Frozen” or “Partially Inspected” status. The part numbers for which the inspection details are entered in this page are lot number controlled or neither lot nor serial number-controlled. Details like the quantity accepted after inspection, the quantity rejected after inspection and the quantity that has been quarantined after inspection can be entered in this page. You can also select the reasons for the rejection or quarantining of the part. The date on which the warranty is due to expire can also be entered here.

Once the inspection details have been entered, you can also freeze the acceptance of the part. The login user ID and the server date are stored along with the modification details. The status of the goods receipt note is updated as “Inspected” after the inspection information has been entered.

What you can do in this page

Specify reason for rejected and quarantined part

Specify reason for rejected and quarantined part

Parts are visually inspected after it is received. Based on the visual inspection, some parts might be rejected or quarantined. You can specify the reasons for rejecting or quarantining parts after visual inspection.

• Set the appropriate option in the “Reason Code” field to define the reason for rejecting or quarantining parts after visual inspection.

Financial Postings

The system does not update the financial postings in the “Finance Book Processing” business component, if (i) the “Under Warranty” field  is “Yes”, (ii) the “Warranty Claim” field has a value and either of the following conditions are true: (a) the “Accepted Amount” for all the parts is “0” or blank in the claim or (b) the “Accepted Amount” for even one of the parts is above “0” in the claim and the “Set Warranty Claim Cost as Replacement Part Cost” is “No” in the “Set Options” page of  the “Stock Maintenance” business component