Entering lot number and serial number details

This page allows you to enter the lot numbers and serial numbers for the parts supplied. Tell me more.

• Select the “Edit Lot / Serial No. Details” link at the bottom of the “Edit Goods Receipt Note” or “Create Goods Receipt” page.

The “Edit Lot / Serial No. Details” page appears.

The system displays the following:

The system displays the following in the “GR Information” group box:

• Enter the following fields in the “GR Information” group box:

• Click the “Get Details” pushbutton to retrieve the details available in the GR line number.

The system displays the following in the “GR Information” group box, based on the goods receipt line number selected:

•  Enter the following fields in the “Default Entries” group box:

Note: Default Certificate type must not be left blank, if the certificate number or the authorization number is entered. Further, If default certificate number or default authorization number is not blank, then ensure that default certificate type is entered.

Note: This field must not be left blank, if the minimum shelf life has been defined for the part in the “Part Administration” business component.

• Enter the following fields in the “Lot / Serial # Details” multiline:

Note: The manufacturer serial number must be unique in the multiline for goods receipt based on “Release Slip” or “Purchase Order” of type other than “Exchange” or “PBH Exchange”.

Note: For serial controlled or lot controlled and serial – lot controlled parts, if the manufacturer serial number entered for a GR line # is not unique in the multiline, the system ensures that the manufacturer serial number is not already attached to any aircraft or any active component configuration and there exists no stock in the “Stock Maintenance” business component if the component condition is phased out.

Note: The manufacturer lot number must be unique in the multiline only if the part is lot number-controlled. If the part is both serial-controlled and lot-controlled, the manufacturer lot number can be repeated in the multiline.

Note: If the part number is lot number-controlled, the total quantity must be equal to the “Net Quantity”.

Note: Certificate type must not be left blank, if the certificate number or the authorization number is entered.

Note: This field must not be left blank, if the minimum shelf life has been defined for the part in the “Part Administration” business component.

• Check the box in the “Select” column of the multiline, to mark the Lot / Serial number for deletion.

• Click the “Delete” icon in the toolbar above the multiline, to delete the selected Lot / Serial number.

• Click the “Edit Lot / Serial No. Details” pushbutton to save the lot number and serial number details.

The system updates the shelf life of the part as the difference of the designed shelf life and the certificate date.

Note: The system records the “Expiry Date” against each serial number-lot number in the multiline.

Note: If the reference document is “Purchase Order / Release Slip” with “AOG” as priority then the system does not throw an error message even if the part is not meeting the minimum shelf life.

• For goods receipt based on subcontract order with constituent type other than “Primary Output” or “Secondary Output”, the system ensures that the manufacturer serial entered for the part is the same as mentioned in the “Issue List” of the “Subcontract Order” business component.

Note: The system ensures that the specified part # and manufacturing serial number combination is unique for each GR line #. An error message is displayed if the part # and manufacturing serial number combination is available in the following:

1. The Goods Receipt or Repair Receipt document, in status other than “Moved”, “Rejected” and “Cancelled”

2. The Unplanned Receipt, Maintenance Return, General Return or Unplanned Return document, in status other than “Confirmed” or Cancelled”.

The system saves the Certificate Supplier # and File Name for the respective Serial # / Lot #.

To freeze the receipt

• Click the “Freeze Receipt” pushbutton to freeze the GR.

The system updates the status of the GR as “Receipts Frozen”.

The system processes and updates the financial postings in the “Finance Book Processing” business component. from the “Account Group” business component.

The system generates a component work order with job type as “Receipt Information” and maintenance type as “Inspection”, for every line item in the multiline which has the “Generate Insp. WO” field set as “Yes”.

The system performs the following when generating the component work order:

• Sets the “COM?“ field as “Required” in the “Maintain Purchase Information” activity of the “Part Administration” business component.

• Creates a component work order in the “Scheduled” status and updates the sub task sign-off details defined in the “Maintenace Task” business component, to the component work order.  

Note: The system will retain the component work order in the “Fresh” status under the following conditions:

1. The inspection work unit is not defined in the “Part Administration” business component.

2. Authorization requirement is set as "Yes" for "Receipt Inspection" type of work order in the "Identify Non-maintenance Objects" activity of the “Aircraft” business component.

• Sets the “Main Core Issue” field as “Not Required” in the component work order.

• Copies the inspection work unit to the generated component work order, if it is defined in the “Maintain Purchase Information” page of the “Part Administration” business component against each line item.

• Updates the component work order details in the “Edit Inspection Information” page.

• Updates the status of the component work order and the certificate of maintenance number in the “Edit Goods Receipt” page when  component work order reporting is carried out.

• For the minimum shelf life, if the reference document is “Purchase Order / Release Slip” with “AOG” as priority then the system does not quarantine the parts.

To freeze the acceptance of goods

• Click the “Freeze Acceptance” pushbutton to accept all the part numbers available in the GR

Note: Freeze acceptance can be done only if the GR is in the “Receipts Frozen” status

The system performs the following on clicking the “Freeze Acceptance” pushbutton:

• Updates the status of all the line items as “Inspected”, if the inspection type has been selected as “None” and the quarantined quantity is equal to zero.

• Updates the goods receipt status as “Inspected”, if all the line level status has been updated as “Inspected”.

• Updates the status as “Partially Inspected”, if some line level items are not in “Inspected”, “Rejected”, “Receipt Acknowledged” or “Moved” status.

• If the “Receipt Recording Option” for the Reference PO # is “GR Movement”, set document status as "Inspected", if all line level status is "Inspected" or if some are in “Inspected” status and the rest are in “Rejected” status or inspection is not required for any of the lines.

• If the “Receipt Recording Option” for the Reference PO # is “GR Acceptance”, set the document status as “Receipt Acknowledged”.

• Updates the status as “Rejected”, if all the received parts are rejected.

• Updates the received quantity details in the purchase order or release slip document based on which the goods receipt was raised, if the goods receipt is in status other than “Rejected”.

• Issues the certificate of maintenance against every line item, for which a component work order is generated, in the “Receipt Information” multiline.

• For the goods receipt created on a purchase order:

1. The system updates the “Core Status” in the “Purchase Order” business component as “Core Due” or “Closed” for PO of type “Exchange” or “PBH Exchange”.

2. For part of type “Component” the system updates the ownership details, the stock status, and the commercial details such as “PO Ordering Location”, “Purchase Order #”, “PO Date”, “Acquisition Value” and “Book Value” in the “Aircraft” business component.

   1. The stock status is updated as:

   1. • “Consignment” for PO of type “Consignment”.

      • “PBH” for PO of type “PBH” or “PBH Exchange”.

      • “Accepted” for PO of type other than “PBH”, “PBH “Exchange” or “Consignment”.

Note: The system updates the “Preferred Stock Status” for the new Component ID generated, with default “Internal Stock Status” as defined in the “User Defined Stock Status” business component, if the PO is of types other than PBH, PBH Exchange, “Consignment”, “Service” and “Adhoc”.

1. 2. The “Acquisition Value” is updated as the PO value, for PO of type other than “Exchange”, and as the Weighted Average Cost for PO of type “Exchange”.

   3. The “Book Value” is updated as the Weighted Average Cost of the components during receipt, for PO of type other than “PBH” or “Consignment”. The “Book Value” is updated as “Zero” for capital parts and for PO of type “PBH” or “Consignment”.

• Generates a subcontract receipt automatically for goods receipt based on subcontract order of service type “Conversion”.

• For the goods receipt created based on "Subcontract Order”, or “Purchase Order” of type “PBH Exchange” or “Exchange”, if the manufacturer serial number and serial number are already defined in the inventory, then the system ensures that,

a) the specified part number and manufacturer serial number combination, and the part number and serial number combination, are unique.

b) If the specified manufacturer serial number already exists in the inventory, then for the specified combination of part and manufacturer serial number, no stock should be available in the “Stock Maintenance” business component.

• For part type “Component”, the system updates the “Component Ownership” and the “Component Possession Status” details in the “Aircraft” business component, based on the GR type and the stock status:

a) For GR of type “PBH” or “PBH Exchange” with stock status “PBH”, the ownership and the possession status of the component are updated as “Supplier” and “PBH”. The ownership code has to be updated with Supplier # in the “Purchase Order” business component.

b) For GR of type “Consignment” with stock status “Consignment”, the ownership of the component is updated as "Supplier" and the possession status of the component is left blank. The ownership code has to be updated with Supplier # in the “Purchase Order” business component.

c) For GR of types other than “PBH”, “PBH Exchange”, “Consignment”, “Service” or “Adhoc”, with stock status set as “Internal” as defined in the “User Defined Stock Status” business component, the ownership of the component is updated as “Owned” and the possession status of the component is left blank.

• The system ensures that for the GR of types other than PBH/PBH Exchange, Consingment, “Service” and “Adhoc”, the default internal stock status is defined for the part type “Component” in the “User Defined Stock Status” business component.

• The system processes and updates the financial postings in the “Finance Book Processing” business component from the “Account Group” business component.

• The system updates the cost center codes for the account Cost of Service Rendered (COSR)-External from the Cost Center Rule Definition business component, if the reference document type is “Customer Order”.

• The system credits the Supplier Suspense account and debits the Account Code Usage account or consumption account, if the Receipt Recording Option is “GR Acceptance”.

• The system debits the usage Cost Center Account, Consumption Cost Center or COSR Cost Center, if the Receipt Recording Option is specified as “GR Acceptance”, and if the reference document is Purchase Order.

• The system stores the warranty details of the part from the “Edit  Parameter Details” page, if the following conditions are satisfied:

1. The received part is of type “Component”.

2. The line status of the part-serial is “Inspected”.

3. The condition of the receiving part is “New”.

4. A part warranty agreement of type “Standard Terms” is available in “Confirmed” status in the “Warranty” business component.

• The system debits the account mapped to the predefined usage “Write Off-Revenue Parts” and credits the “Supplier Suspense a/c” under the following circumstances:

1. If the GR status is "Inspected' or '"Receipt Acknowledged".

2. If the “Receipt Recording Option” for the PO line item is set as “GR Acceptance”.

3. If the part is “Non-Stockable” or if it has the “Expensing Policy” set as “Expense on Receipt”.

• The system debits the account mapped to the predefined usage “PBH – Exchange Fee” and credits the “Supplier Suspense a/c” under the following circumstances:

1. If the PO corresponding to the GR # is of type “PBH” or “PBH Exchange”.

2. If the GR status is "Inspected' or '"Receipt Acknowledged".

3. The system debits the account mapped to the predefined usage “Write Off-Capital Parts” and credits the  “Supplier Suspense a/c” under the following circumstances:

4. If the PO corresponding to the GR # is of Expense Type 'Capital' and if the PO Line item does not have a 'Capex Proposal #'.

5. If the GR status is "Inspected' or '"Receipt Acknowledged".

• The system debits the account mapped to the predefined usage “Write Off-Revenue Parts” and credits the  “Supplier Suspense a/c” if the following conditions are satisfied

1. If the GR Line item is Non Stockable in a Release Slip based GR (or)

2. If the Expensing Policy of the line item is set as ‘On Receipt’ in Part Administration

• The system ensures that the Records Update? is not set as “Pending” in the “Edit Serial Inspection” page ,if the part type is Component.

• The system ensures that the Parameter Values are updated in the parameter table maintained for Re-Initialize/ Update Parameter Value in the “Aircraft” business component, if the “Validate Verified Tech. Records on GR Acceptance” is set as “Required” in the Logistics Common Master” business component, the Records Update? is set as “Verified” for the parts of type Component.

• The system ensures that the Assembly Status for the component is not “Dormant”, if the “Validate Verified Tech. Records on GR Acceptance” is set as “Required” in the Logistics Common Master” business component, the Records Update? is set as “Verified” and the part is of type Component.

• The system ensures that the Component Maintenance Program of the component is in “Authorized” status, if the “Validate Verified Tech. Records on GR Acceptance” is set as “Required” in the “Logistics Common Master” business component, the Records Update? is set as “Verified” and the part is of type Component

• The system updates the GR status as follows:

1. “Receipt Acknowledged” when the last line item is accepted i.e., on freeze acceptance if all the line items in the GR document is “Non-stockable”.

2. “Partially Inspected” or “Inspected” depending on whether all the lines are inspected or not, if the GR has both “Stockable” and “Non-Stockable” parts.

To proceed, carry out the following

• Select the “Edit Part No. Level TCD” link at the bottom of the page to enter the TCD at the part number level.

• Select the “Edit Document Level TCD” link at the bottom of the page to enter the TCD at the goods receipt level.

• Select the “Edit Inspection Information” link at the bottom of the page to enter the inspection information of the received part number.

• Select the “Edit Serial Inspection” link at the bottom of the page, to record inspection information at line/item level

• Select the “Line Level Movement” link at the bottom of the page to move the received parts at the line level to the warehouse.

• Select the “Document Level Movement” link at the bottom of the page to move the received parts at the goods receipt level.

• Select the “View File” link at the bottom of the page to view the attached file.

• Select the “Attach Documents ” link at the bottom of the page to attach the documents for GR

Entering lot number and serial number details – An overview

 The lot number and serial number details must be entered for parts that are lot or serial number-controlled. Based on the goods receipt line number, the system retrieves the details of the part like the part number, description, the quantity received from the supplier, the quantity rejected visually and the quantity quarantined.

The net quantity of the part is calculated as the difference of the quantity received from the supplier and the sum of the quantities, which have been visually rejected and quarantined. You can enter the serial number and the lot number of the part along with the certificate and authorization details. You can also specify the number of quantities available for a particular lot number. The sum of all these quantities must be equal to the net quantity of the part. The total number of serial numbers entered for a part must be equal to the net quantity of the part.

This page also allows you to freeze a receipt after which you cannot modify the receipt details. “Freeze Acceptance” can also be done in this page.

What you can do in this page

Specify the certificate type for the part

Specify the certificate type for the part

The part supplied by the supplier needs to satisfy certain quality standards. You can specify the certificate type to which the part supplied has confirmed.

Set the appropriate option in the “Certificate Type” field to specify the certificate type for the parts supplied.