Through this component, you can

• Record an employee’s attendance

• Request the system to process employee normal attendance

• Request the system to process employee overtime attendance.

Record an Employee’s Attendance

 You can record the employee’s attendance by choosing either “present” or “absent”. You can

• Record the attendance of a set of employees, for a day

• Record the attendance for the individual employee, for a period

Request the System to Process Employee Normal Attendance

 In response to your request, the system processes the attendance hours recorded by the employee. Processing refers to taking into account the attended hours of the employee and applying the attendance rules and regulations defined for the rota plan from which the employee’s rota schedule is derived. The output from this component is used to calculate the employee’s leave, payroll and reimbursement.

Request the System to Process Employee Overtime Attendance

 In response to your request, the system processes the overtime attendance hours recorded of the employee. Processing refers to taking into account the overtime attended hours of the employee and applying the overtime rules and regulations defined for the rota plan from which the employee’s rota schedule is derived.

The attendance output from this component is used to calculate the employee’s leave, payroll and reimbursement. The employee overtime is computed for the period that you specify, provided the employee’s regular attendance has been processed and authorized for this period.

Example: The employee has put in a total of 210 hours for the period April 1 to 30. The number of hours in his shifts is 8, and the rota plan under which he belongs specifies the following

• The week starts on Monday

• The employees can be considered for overtime after 2 hours beyond the scheduled shift hours

• The overtime conversion rate is as follows: From 2 hours to 4 hours, the conversion factor would be 2. This means that the employee’s hourly rate is multiplied by 2

The role of Attendance Processing in the Time Management business process

Given below is a diagrammatic representation of the role of Employee Attendance Processing.

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Getting familiar with the pages inside

Go To page…	…To carry out task
Enter Attendance	Entering attendance, by employee or by date
Process Employee Attendance	Requesting the system to process the normal hours put in by employees, for a specific period
Set Employee Attendance Status	Aborting or resetting the processing of normal attendance hours, applicable to a specific session ID
Authorize Employee Attendance	Authorizing the successfully processed normal attendance hours put in by employees, for a specific period
Unauthorize Employee Attendance	Reversing the authorization of the successfully processed, normal hours put in by employees, for a specific period
Process Employee Overtime	Requesting the system to process the overtime hours put in by employees, for a specific period
Set Employee Overtime Status	Aborting or resetting the processing of overtime attendance hours, applicable to a specific session ID
Authorize Employee Overtime	Authorizing the successfully processed overtime hours put in by employees, for a specific period
Unauthorize Employee Overtime	Reversing the authorization of the successfully processed overtime hours put in by employees, for a specific period