Authorizing attendance  indicates that the login supervisor authorizes the successfully processed attendance of the employees of the organization. The system checks whether all the prerequisites required for the authorization to be valid have been satisfied. See processing attendance

Parameters for Authorizing Attendance: If you are a supervisor or authorizer, you can authorize the attendance processing under a specified organization unit

• For a specified date range

• For the employees mapped to a specific rota plan

• For the employees mapped to a specific rota schedule under the rota plan

The system makes available the processed attendance records of all the employees mapped to the rota schedule. The attendance record contains the employee’s code and name, and the total attendance units for the date range.

You are to now select one or more employee records. Selecting implies that you have identified these records, to authorize the processed attendance of all these employees.

Session ID: After you specify the parameters, the system checks whether all the prerequisite conditions required for authorizing are satisfied. If they are satisfied, these parameters are automatically saved. Once they are saved, the system generates a Session ID. The session ID uniquely identifies the batch of attendance records that are ready for authorization

This unique ID is necessary when more than one batch of records is being simultaneously. You are to use this session ID to identify the records, if this batch of records must be aborted or reset.

Viewing the Processing Status: You can view the status at each stage. The different statuses that the system can display for each phase are Authorized, Unauthorized, Processed, Not Processed, In-progress, Aborted and Reset.

Getting familiar with the pages inside

Go to page …	…To carry out task
Authorize Attendance	Authorizing the attendance of the employees
View Employee Attendance Status	Viewing the attendance status of the employees
Error Log	Viewing errors and entering comments

Each of these tasks is described below.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Prerequisites

Processing of attendance

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

What you can do in this activity

Authorizing the attendance of the employees

Viewing the attendance status of the employees

Viewing the errors

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Authorizing the attendance of the employees

You can authorize the successfully processed attendance of the employees.

• Use the "Authorize Attendance " page", to authorize processed attendance records.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Viewing the attendance status of the employees

You can view the status of attendance processing at each stage

• Use the "View Employee Attendance Status" page, to view the status

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

View any errors that occurred during the batch process

You can view the errors, which can be either "Critical" or "Warning". You can rectify the errors and process the attendance again, if required.

• Use the "Error Log" page, to view the errors, and enter comments alongside each error.