Define Increment Set – A summary of the activity

Through this activity, you can define a new increment set, edit it and specify the employees who will be eligible for the increment set.

Defining a new increment set –Overview

Defining the employee eligibility for the increment set – Overview

Editing the details of an existing increment set - Overview

Getting familiar with the pages inside

6      Hyperlinked topics below

Prerequisites

The employees’ compensation details must have been defined in the Employee Compensation Information component.

If the increment set is scale-based, the scales must have been mapped to the employee’s compensation, in the Employee Compensation Information component.

The currency must have been defined in the Enterprise Modeler component of Financials

What you can do in this activity

Defining a new increment set

Editing the details of an existing increment set

Defining the eligibility of grade set-grades

Defining a new increment set

•  Use the “Select Increment Set” page to enter the ID of the new increment set you want to create

•  Select the “Create Increment Set” link.

•  Use the “Define Increment Set” page to enter the details of the new increment set.

Editing the details of an existing increment set

•  Use the “Select Increment Set” page to enter the ID of the increment set you want to edit

•  Select the “Edit Increment Set” link.

•  Use the “Define Increment Set” page to edit the details of this new increment set.

Defining the eligibility of grade set-grade

•  Use the “Select Increment Set” page to enter the “Create Increment set” page

•  After you create the details of the new increment ID, select the “Define Eligibility for Increments” link

• Use the “Define Eligibility for Increments” page to specify the grade set and grade combinations that will be eligible for  the increment set. Alternatively, enter a stored procedure rule to define the eligibility of grade sets and grades.

Defining a new increment set - Overview

Through the “Define Increment Set” page, you can define a new increment set. The role of the increment set.

At the outset, you are to specify the organization unit and an increment ID that will uniquely identify this increment set; this will be in the “Select Increment Set” page.

Next, you enter the “Define Increment Set” page, and define the increment set. To define it, you are to first describe the increment set and then specify various attributes of the increment set. Examples of attributes could be the type of currency and the type increment.

The attributes of the increment, which you are to specify, are

•        Currency

•        Rated Frequency

•        The type of increment

•        The increment pattern.

Currency and Rated Frequency: You are to specify the currency in which the increment set will be maintained. These currencies are displayed from the Enterprise Modeler component of Ramco Financials.

You are to also specify the rated frequency applicable for the increment set. This refers to the unit of time for which the  base salary is fixed, such as Hour, Day or Month. For example, if the base salary is fixed at Rs 50 per day, the rated frequency will be Day.

Later, when you request increments to be processed, the system will filter the employees to whom the increment set must be applied, by matching these two attributes to the employees. Tell me more.

Increment Type: You can determine the amount to be paid as increment, by choosing the increment to be “Scale based“ or “Non-scale based“. If you specify “Scale based”, you must enter the number of increments. Tell me more.

If you specify “Non-scale based”, you must specify whether the increment will be computed in terms of amount, percentage or a stored procedure rule. If it is a stored procedure rule, you are to create the stored procedure rule using the link provided.

Increment Pattern: You can specify the frequency of the increment, by choosing “Anniversary-based” or “Adhoc”.  If you choose “Anniversary”, the system will compute the increment amount every year from his date of joining or last effective increment date . Tell me more.

Active or Inactive: Through this page, you can also indicate whether the increment set will be active. If you indicate it to be inactive, other transactions will not use it.

Deletion of Increment Set: After you define the increment set and save it, you can delete it by selecting the “Delete” pushbutton.

Editing the details of an increment set - Overview

Through the “Edit Increment Set” page, you can edit any of the details of the increment set that you created in the “Define Increment Set” page, except for the increment ID. See Defining a new increment set – Overview.

Define employee eligibility for the increment set - Overview

Through this page, you can specify the first-level filter, based on which the system will retrieve employees who will be eligible for increment processing. You can specify any one of the three options, as the first-level filter:  See A summary of filtering employees and processing their increments.

       Process all employees

       Specify grade set – grade

       Employee eligibility rule

Process All Employees: You can indicate to the system that the increment set must be processed for all the employee assignments under a specific employment unit. You are to specify the employment unit.

Specify Grade Set-Grades: You can indicate  that the increment set must be processed for all employee assignments specific to a grade set-grade combination. You can specify any number of grade set-grade combinations. The employees whose assignments are associated to the grade set-grade will become automatically eligible for the increment set.

 Employee Eligibility Rule: You can indicate that the system must process the increment set for employee assignments, based on a stored procedure rule. You are to enter the name of the rule, and then create the rule using the “Define Rule” link. The rule you create will determine the specific employee assignments that will be eligible for the increment set.

See Taking only primary assignments into account.

Processing the increment set for only the employees’ primary assignment

An employee will have a primary assignment; he or she can also have and one or more secondary assignments. For each assignment, a base salary is defined and maintained in the system.

When you specify the eligible employees in the “Define Eligibility for Increments” page, and then process the increment set, the system will update the base salaries for all the assignments of every employee in the specified employment unit, with the increment value. In other words, the base salaries pertaining to the employees’ primary and secondary assignments will be updated.

However, if you enter the “Set Increment Parameters” page, and specify “Consider only primary assignment for employees”, the system will update the base salary defined for the employee’s primary assignment only.

The role of the increment set

After you define the increment set, you are to request the system to process the increment set. The system will process it, after which the processed increment set must be authorized.

Once it is authorized, the increment set will automatically update the base salary of the employee in the Employee Compensation Information component. See Updates to the Employee Compensation Information component.

Updates from the Increment component to the Employee Compensation Information component

Shown below are the updates that take place to the Employee Compensation Information component.