Generating material request

Record Shop Execution Details - A summary of the activity

Unified Glossary

Basics of using a typical web page

Using Online Help

This tab allows you to raise material request for a part in the main core. You can place a request either for an existing part or a new part. A unique material request number will be generated for each material request. You can also record / modify the part requirements in the shop work order, and monitor the availability of requested parts in the warehouse.

This page also allows you to generate material request for the main core, and short-close the generated material request. You can specify whether alternate parts can be allowed if the requested part is not available.

This tab allows you to accomplish the following:

A tree structure is displayed in the left pane, with “Shop Work Order” as the parent node. This is a static node under which all the shop work orders are displayed in ascending order.

The work order tree displays the context work order alone expanded till the leaf level. The other work orders, if applicable, are not expanded. The tree displays the Standard Tasks, Non-Standard Tasks and Discrepancies that are available in the Shop Work Order # in the ascending order of their Seq. #. The tree displays only those tasks that comply with the following conditions:

On expansion of a Standard Task / Non-Standard Task / Discrepancy folder, the system displays the following folders:

  1. New Request: You can select this node and transfer to place a new request.

  2. Request Pending: All the part requirements for which material request is not generated for the particular Standard Task / Non-Standard Task / Discrepancy, are displayed under this node.

Note: If for a part requirement, material request has been generated for a partial quantity of the estimated quantity, the system displays the remaining quantity for which material request has not been generated under ‘Request Pending’ folder.

  1. Request Generated: All the part requirements for which material request has been generated for the particular Standard Task / Non-Standard Task / Discrepancy, are displayed under this node.

  2. Issued / Consumed: The system displays the part requirements of the specific Task / Discrepancy for which material request has been generated, and either request for the particular part has been short-closed or issue has been confirmed for the particular part.

The tree structure is given below:

Tree Structure:

- Shop Work Order

- SWO #1

 - T1

       - New Request

       - Request Pending

              - Part # :: Qty :: Part Desc.

       - Request Generated

              - Part # :: Part Desc. :: Qty. Reqd. :: Pend. Issue Qty. :: MR # :: MR Status

       - Issued / Confirmed

              - Part # :: Part Desc. :: Issue # :: Issued Qty. :: MR # :: MR Status

- T2

       - New Request

       + Request Pending

       + Request Generated

       + Issued / Confirmed

+ SWO #2

+ SWO #3

In the tree structure above, the system displays “Mfr. Part # - Mfr. #” combination, if the parameter “Enable Manufacturer Part # control in transaction” under the Category ‘Manufacturer Part #’ is set as “Yes” in the “Set Inventory Process Parameters” activity of the “Logistics Common Master” business component. If the parameter is set as “No”, the system displays “Part #”.

Note: In a node, if value is not available in any position, the system indicates it by displaying [NA] in the format above.

The system displays the nodes containing tasks in different colors as mentioned below:

  1. If values are available under 'Request Pending' folder under the Task, the system displays the Task node in ‘Blue’ color.

  2. If values are available in 'Request Generated' or 'Issued / Consumed' folder and not in 'Request Pending' folder under the Task, the system displays the corresponding Task node in 'Dark green' color.

  3. If values are not available in 'Request Pending', 'Request Generated' and 'Issued / Consumed' folders under the Task, the system displays those Task nodes in default color.

Tree Search:

You can perform various operations like expanding nodes in the tree, collapsing the nodes and other search operations, using various icons displayed in the left pane.  These icons are explained in the table:

On clicking “Go”

When a value e.g. “Part # / Serial” # is selected in the ‘Search On’ drop-down list box, and a part number and a serial number are entered in the editable boxes provided alongside, on invoking “Go” or pressing ‘Enter’ key, the system performs the following:

a.       The system retrieves and displays all the shop work orders belonging to the entered part # / serial # combination, and that are in “Planned”, “In-Progress” and “Completed” status.

b.       The system retrieves only the shop work orders with 'Work Centers' for which the login user has access privileges identified in the “Work Center” business component.

Right pane – Execution Details

In the right pane, the system displays the following in the “Execution Details” group box:

SWO #

The number identifying the context shop work order. If a context work order reference is available or if work order context is available with the selection of single task out of multiple tasks in the work order, the work order reference is displayed in this field.

Event #

The event number of the context shop work order.

Primary Work Center

The primary work center of the context shop work order.

Status

The status of the context shop work order, which could be “Planned”, “In-Progress” or “Completed”.

Job Type

The job type of the shop work order, which can be “Component”, “Piece Part”, “Facility”, “Engine”, “Make”, “Project” and “Miscellaneous”.

Ensure that the Job Type must be other than “Project” or “Miscellaneous” when generating material request for the main core.

Main core details

The system displays the following in the “Main Core Details” group box:

Part #

The code identifying the main core part of the context shop work order..

Serial #

The serial number of the main core component of the context shop work order.

Mfr. Part #

The number assigned to the part, by the manufacturer of the part.

Mfr #

The code identifying the Manufacturer Part # of the main core part of the context shop work order.

Lot #

The lot number of the main core part.

Qty.

The quantity of the main core part.

Mfg. Serial #

The serial number issued by the manufacturer of the main core part.

Mfg. Lot #

The lot number issued by the manufacturer of the main core part.

Facility Object #

The code identifying the facility object. A facility object refers to a facility that is already defined in the “Work Center” business component or a part that is already defined in the “Part Administration” business component.

Facility #

The code identifying the facility. A facility is a tool or equipment used to execute maintenance jobs on aircraft and aircraft-related components.

Description

The textual description of the facility.

Component #

The code identifying the main core component.

Multiple Cores?

Indicates whether multiple parts are associated to the same work order. The system displays the options “Yes” or “No”.

Main Core Status

The status of the main core component, which could be “Not Applicable”, “Pending Issue”, “Issued”, “Ext. Routed”, “Ext. Routed BER” or “Ext. Routed Exchange”.

Part Desc.

The textual description of the main core part.

Customer Order Details

The system displays the following in the “Customer Order Details” group box:

Source Cust. Order # / Rev #

The code identifying the source customer order of the context shop work order and the revision number of the source customer order.

Customer #

The code identifying the customer of the source customer order.

Click the data hyperlink to view the customer record.

Exchange Order #

The code identifying the exchange order applicable to the shop work order.

Final Movement

The location where the main core must be returned after the entire work is completed. The system displays one of the following options concatenated with the location (i.e. Work Center # / Warehouse #) to which the main core is returned:

  • Not Applicable

  • Return to specified WH

  • Return to specific Work Center

  • Return to Prime WC

  • Return to Top Assy. WC

  • Return to org. WC

  • Return to A/C

  • Return to Supplier

  • Return to Customer

  • Return to Customer Consignment

Prom. Del. Date

The promised delivery date in the customer order.

Transfer details

When you select a node in the tree and click the ‘Transfer’ icon above, the system transfer the details from the tree to the “Execution Details” section, “Main Core Details” section and the multiline, based on the parameter “Enable Manufacturer Part # control in transaction” set for the Category ‘Manufacturer Part’ in the “Set Inventory Process Parameters” activity of the “Logistics Common Master” business component.

Note: You cannot select nodes under multiple shop work orders at a time, for transferring the details.

‘Part Details’ multiline

Task #

The code identifying the task available in the context shop work order specified in the header, against which the material request is raised.

The status of the task must be other than “Draft”, “Fresh”, “Closed”, “Pre-Closed” and “Cancelled”.

Help facility available.

Seq. #

The sequence number of the task in the shop work order. (Integer).

Note: You must enter either the ‘Task #’ or the ‘Seq. #’ in the multiline. If both are entered, the Task # - Seq, # combination must be available in the context Shop Work Order.

If the work order has only a single task / discrepancy, system displays the task # / discrepancy # and Seq # in the Reference Task #.

Part #

The code identifying the part which is requested. Mandatory. The part number entered must be defined in ‘Active’ status in the “Part Administration” business component, if ‘New Part’ is set as “No”.

Help facility available.

Mfr. Part #

The number assigned to the part, by the manufacturer of the part. Mandatory. The part number entered must be defined in ‘Active’ status in the “Part Administration” business component, if ‘New Part’ is set as “No”.

Help facility available.

Mfr. #

The code identifying the manufacturer of the part. The manufacturer number entered must be available in ‘Active’ status either in the “Aircraft” business component, or in the “Supplier” business component, with ‘Supplier Class’ defined as “Manufacturer”.

You must enter the manufacturer number if following conditions are met:

  • If the manufacturer part number entered exists in the “Part Administration” business component with different Mfr. #s combination.

  • If 'New Part?' is set as "Yes".

Help facility available.

Note: The system displays the “Mfr. Part #” and “Mfr. #” fields for you to enter, and hides the “Part #” field, if the parameter “Enable Manufacturer Part # control in transaction” under the Category ‘Manufacturer Part #’ is set as “Yes” in the “Set Inventory Process Parameters” activity of the “Logistics Common Master” business component. If the parameter is set as “No”, the system displays only the “Part #”.

Ensure that the Mfr. Part # - Mfr. # combination exists in ‘Active’ status in the “Part Administration” business component, if the ‘New Part?’ is set as “No”.

The system displays the following fields:

Est. Qty.

The quantity of parts estimated for the corresponding Task # - Seq # combination.

Qty. Reqd.

The actual quantity of parts required. (Integer). Mandatory. A positive integer must be entered here.

Need Date

The date by which the required quantity of the requested part is needed for maintenance/task execution.

Note: The need date must be the current or future date. Further, after a material request has been created, the system does not allow any change in the need date.

Process parameter dependency: This field is mandatory, if the process parameter “Enforce Need Date during requisition of Parts from RSED screen?” under the entity type Shop Work Order Type and the entity All Work Order Types in the Define Process Parameters activity of Common Master is ‘1’. However, if “Enforce Need Date during requisition of Parts from RSED screen?” is ‘0’, the system defaults the planned start date of the task, if the user does not specify the need date.

Note: The need date and time will be considered as in the time zone of the station set for the task.

UOM

Use the drop-down list box to specify the unit of measurement in which the parts are required. The system lists all the UOM codes that are defined as ‘Active’ status in the “Create UOM” activity of the “Unit of Measurement Administration” business component.

Data selection in the field is mandatory, if ‘New Part?’ is set as “Yes”. The UOM selected must be same as the Stock UOM identified for the Part # / Mfr. Part # - Mfr. # combination in the “Part Administration” business component.

By default, the system leaves the field blank.

Warehouse

Use the drop-down list box to specify the warehouse in which the request is to be generated. The system lists all the ‘Active’ warehouses defined in the “Create Warehouse Information” activity of the “Storage Administration” business component.

If the field is left blank, on clicking ‘Edit Part Requirements’ and ‘Generate Material Request' pushbuttons, the system defaults the field with the ‘Serv. Request Warehouse’ mapped to the combination of Work Center # of the Task and Part Type of the Part in the ‘Associate Warehouse’ page in ‘Work Center’ business component.

If ‘New Part’ is set as “Yes”, system defaults with the ‘Serv. Request Warehouse #’ mapped to the combination of Work Center # of the Task and ‘Part Type’ “Component” in the ‘Associate Warehouse’ page in ‘Work Center’ business component.

If ‘Serv. Request Warehouse’ is not mapped, then Warehouse # has to be manually selected.

For the SWO Type of the context shop work order, if the parameter ‘Allow Material Request from Warehouse different from the Warehouse associated to Work Center’ is set as “Not Allowed”, then a Warehouse different than the mapped ‘Serv. Request Warehouse’ cannot be selected.

By default, the system leaves the field blank.

Stock Status

Use the drop-down list box to select the stock status of the part requested. The system lists the value “PBH” along with all the ‘Active’ stock statuses that are mapped to the transaction type “Material Request” in the “User Defined Stock Status” business component. For the values listed, the Status Attributes ‘Ownership-Customer’ and ‘Ownership-Internal’ must be set as “Yes”.

If context shop work order is on a customer-owned part and

  • if ‘Stock Status’ is left blank on ‘Edit Part Requirements’ and ‘Generate Material Request’, system defaults with value given by Contract of the context shop work order. The same is true for ‘New Part?’ “Yes” as well.

  • Stock Status value selected cannot be different than the one given by the Contract of the context shop work order.

If context shop work order is on an internally owned part, and

  • If ‘Stock Status’ if left blank on ‘Edit Part Requirements’ and ‘Generate Material Request’, system defaults with the ‘Stock Status’ of the context shop work order. The same is true for ‘New Part?’ “Yes” as well.

The system leaves this field blank, by default.

The system displays the following fields:

Avbl. Qty.

The quantity of the requested part available in the warehouse selected. If the Stock Status is not specified for the part, the system retrieves and displays the quantities of the Part # / Mfr. Part # - Mfr. # combination of all Stock Statuses available in the selected warehouse, from the “Stock Maintenance” business component.

If both the 'Stock Status' and 'Warehouse' are not specified for the part, the system retrieves and displays the quantities of the Part # / Mfr. Part # - Mfr. # combination of all Stock Statuses available in all the warehouses.

New Part?

Use the drop-down list box to specify whether the part requested is a new part or not. The system lists the values “Yes” and “No”.

By default, the system displays “No”.

Part Desc.

The textual description of the part. You must enter the part description, if ‘New Part?’ is set as “Yes”.

Repair Classification

Use the drop-down list box to specify the repair classification in order to differentiate the tasks which are over and above the contract (COA - Contract Over and Above) between the operator and the MRO. The system lists all the ‘Active’ quick codes of type “Repair Classification” defined in the “Maintenance Task” business component.

The system leaves the field blank, by default.

Need Frequency

Use the drop-down list to specify if the part is mandatory for the execution of the task. The system lists the following values:

  • As Required - Select this option to specify that the part is not mandatory for the execution of the task.

  • Always - Select this option to specify that the part is mandatory for the execution of the task.

The system displays “Always” by default.

Request Mode

Use the drop-down list to specify the mode in which the part is requested. The system lists the following options:

  • Normal - Select this option to specify that the part is requested normally. If you select this option, the part requested must be effective to the main core.

  • Force Req. - Select this option, if the part requested is not effective to the main core.

  • Conditional Req. - Select this option, if the part requested is effective or conditionally effective to the main core.

The system displays “Normal” by default.

Comments

Any comments regarding the execution of the material request. This field must be entered if the “Request Mode” is set as “Conditional Req.”.

Reqd. Condition

Use the drop-down list box to specify the condition of the part requested. The system lists the following values:

  • New – Select this option if you wish to request for part in ‘New’ condition.

  • Overhauled – Select this option if you wish to request for part in ‘Overhauled’ condition.

  • Serviceable – Select this option if you wish to request for part in ‘Serviceable’ condition.

  • Unserviceable – Select this option if you wish to request for part in ‘Unserviceable’ condition.

The system leaves the field blank, by default.

Alternate Type

Use the drop-down list box to specify whether alternate part can be issued/ not issued in case the requested part is not available. The system lists the following values:

  • Allowed – Select this option to specify that any part that is alternate to the requested part can be issued.

  • Not Allowed - Select this option to specify that alternate part must not be issued.

  • Specific - Select this option to specify that only a specific alternate part can be issued. The specific part can be mentioned in next field.

By default, the system displays “Allowed”.

Alternate Part #

The number identifying the part, which can issued in place of the requested part, if the requested part number is not available. The alternate part entered must be in ‘Active’ status as defined in the “Part Administration” business component.

The Part Type of the Alternate Part # must be same as the Part Type of the requested Part #.

This field must be entered, only if the ‘Alternate Type’ is set as “Specific”.

Help facility available.

Alternate Mfr. Part #

The number assigned to the alternate part, by the manufacturer of the part. The Part Type of the Alternate Mfr. Part # must be same as the Part Type of the requested Mfr. Part #.

Help facility available.

Note: The system displays the “Alternate Mfr. Part #” field for you to enter, and hides the “Alternate Part #” field, if the parameter “Enable Manufacturer Part # control in transaction” under the Category ‘Manufacturer Part #’ is set as “Yes” in the “Set Inventory Process Parameters” activity of the “Logistics Common Master” business component.

The system displays the following fields:

Effectivity Notes

The Effectivity notes defined for the part in ‘Part Effectivity’ definition against the NHA Part # same as the main core part in the “Aircraft” business component.

Material Request #

The code identifying the material request generated for the part.

Requirement Type

The requirement type of the part. The system displays the following values:

  • Normal – Indicates that a specific serial number and / or lot number is not identified in the request in “Request Preferred Serial # / Lot # Information” page of the current business component.

  • Specific – Indicates that a specific serial number and / or lot number is identified in the request in “Request Preferred Serial # / Lot # Information” page.

PMA?

Indicates whether the part is a Parts Manufacturer Approval (PMA) part. PMA parts are those parts which are not manufactured and supplied by the Original Equipment Manufacturer (OEM), but by an external source, with the approval of the Federal Aviation Administration (FAA). The system displays the following values:

  • “Yes” – Indicates that the part is a PMA part.

  • “No” – Indicates that the part is not a PMA part.

Estimate Required?

Indicates whether estimation is required for the part. The system displays the values “Yes” or “No”.

Hold Code

The hold code associated with the material request. Hold code defines the characteristic of the ‘hold’, when a task is put on hold.

Hold Comments

The hold comments corresponding to the hold code displayed.

MR Status

The status of the material request generated, which could be “Authorized”, “Closed” or “Short-Closed”.

Note: Ensure that at least one record is selected in the multiline.

The system displays the following:

Message Center

All error and success messages are displayed here.

The system performs the following on clicking the “Generate Material Request” pushbutton:

If the parameter ‘Part Effectivity Check' is set as “Enforce” in the “Set Options” page of the “Stock Maintenance” business component, based on the ‘Request Mode’ selected, the system ensures the effectivity of the part with respect to the main core as shown in the table below:

Parameter ‘Part Effectivity Check’

Request Mode

The system ensures the following

Enforce

Normal

The requested Part # / Mfr. Part # must be effective to the main core Part # / Mfr. Part # - Mfr. #.

Conditional Req.

The requested Part # / Mfr. Part # must be either effective or conditionally effective to the main core Part # / Mfr. Part # - Mfr. #

Force Req.

Does not check part effectvitiy.

Do Not Enforce

NA

Does not check part effectvitiy. The system allows creation of Material Request irrespective the 'Request Mode'.

Note: If 'New Part?' is set as "Yes", the system does not check the effectivity of the part, irrespective of the value selected in 'Request Mode'. This condition is true, even if the parameter ‘Part Effectivity Check’ is set as “Enforce”.

Ensure the following before printing the material movement document:

Note: If the MR priority is “AOG”, the system considers the material requests for MMD printing, even if Material Issue Document is not available.

Comments

Any comments related to the short-close of material request. Data entry in this field is mandatory, if you wish to short-close the material request.

Note: The system ensures that the status of the material request is other than “Short-Closed” and “Closed”, before clicking the “Short Close Material Request” pushbutton.

The execution status of a task / shop work order can be changed from “Completed” to “In-Progress”,If the execution status of the selected task is “Completed” the system allows modification of the part requirements, only if the process parameter 'Allow re-opening of completed orders / tasks?' is set as “Allowed” for the individual SWO Types in the “Common Master” business component. This happens only if the following conditions are satisfied:

Internal work order:

  1. Part # / Serial # change has not happened in the work order.

  2. “Job Type’ of the Shop Work Order must be other than “Make”.

External work order:

  1. Invoice is not raised against that work order #.

  2. Part # / Serial # change has not happened in the work order.

  3. “Job Type’ of the Shop Work Order must be other than “Make”.

The system ensures the following before clicking the “Request Main Core” pushbutton:

The system performs the following after clicking the “Request Main Core” pushbutton:

To proceed carry out the following:

To proceed carry out the following:

Refer to the “Stock Issue” online help for more details.

Refer to the “Part Administration” online help for more details.

Refer to the “Stock Maintenance” online help for more details.

Refer to the “Part Administration” online help for more details.

Refer to the “Aircraft” online help for more details.

Additional links in left pane

Refer to "Aircraft" online help for more details.

Refer to "Common Masters" online help for more details.

Refer to “Stock Maintenance” online help for more details.

Refer to the “Work Monitoring & Control” online help for more details.

Refer to the “Work Monitoring & Control” online help for more details.

Refer to the “Object Attachments” online help for more details.

Refer to the “Object Attachments” online help for more details.