Recording quality audit findings

Select the "Record Audit Findings" link in the" Initiate Quality Audit / Edit page.

Select the “Report Non-Conformities (Direct) link under the “Audit Management" component.

The “Record Quality Audit Findings” page appears.

The system displays the following field:

Date & Time Format

The format in which the date & time fields are displayed in this page. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date and time format from the "Enterprise Modeling" business component by default.

The system displays the following in the “Audit Report Details” group box.

Audit Report #	The identification number of the audit report, if you navigate to this page from the Select Quality Audit Report” page for “Scheduled” reports. This field is blank for Direct reports.
Audit Status	The status of the audit, such as Initiated, Findings Recorded and Findings Confirmed.

Enter the following in the in the “Audit Execution Details’ group box:

Audit Category	Use the drop-down list box to specify the audit category of the report. The system displays quick codes defined under the Quick Code Category “Audit Category” and whose status is “Active” in the “Maintain Quick Codes” activity. Note that the system displays “Blank” as an option only if this quick code has been selected as “No” for the field “Mandatory?” in the “Set Options” activity of the current business component.
Reference Doc. Type	The type of the reference document for the audit.
Reference Doc. #	The identification number of the reference document.
User Status	Use the drop-down list box to select the user status of the audit report. The system displays all the quick codes defined for the quck code type “User Status” in the “Maintain Quick Codes” activity..
Reference Doc. Details	Detailed information on the reference document.
Report Type	The report type of the audit, such as Scheduled, Adhoc and Direct.
Operator Code	Use the drop-down list box to specify the operator code of the maintenance operator. The system lists all the values as defined for the Airline Operator ATA # in the “Create Airline Operator” activity of the “Common Masters” business component.

You can modify the following fields if require: Audit Category” and “User Status”

Select the “Audit Execution/Personnel Details” tab to record details of audit process and employees involved in the audit.

Select the "Update Audit Findings" tab to update details of the audit findings.
Select the “Summary of Observations” tab to record recommendations and observations of the auditor.

Select the “Final NC Report” tab to record details of the non-conformance report.

Select the "Reference Details" tab to record details of references.
Select the “Audit Summary/ Results” tab to record summary and closing details of the audit.
Select the “Confirm Findings” pushbutton to validate the details.

Note” The status of the “Audit Report #” in the header must be other than “Initiated”

Select the “Approve Findings” pushbutton to approve the details.

The system performs the following when the Audit Status is “Findings Confirmed”:

Updates the Audit Status for the given Audit Report # as “Pending Action” if the following conditions are true:

In Final NC Report tab page

NCR # has NC Status as “Pending”

And / or

In the Summary of Observations tab page

Action Reqd.? field has value is “Yes’

Updates the Audit Status for the given Audit Report # as “Pending Closure” if the following conditions are true:

In Audit Summary / Results tab page

Close Audit field is “No”

And / or

In Final NC Report tab page

No NCR # is available with NC Status as “Pending”

And

In the Summary of Observations tab page

None of the observations have their Action Reqd.? field set as “Yes’

Updates the Audit Status for the given Audit Report # as “Closed” if the following conditions are true:

In Audit Summary / Results tab page

Close Audit field is “Yes”

And / or

In Final NC Report tab page

No NCR # is available with NC Status as “Pending”

And

In the Summary of Observations tab page

None of the observations have their Action Reqd.? field set as “Yes’

The system performs the following when the Audit Status is to be updated as “Closed” and an Audit Schedule # is available in the “Audit Report Details” group box

Updates the next due date as follows:

Current System Date + Interval (Days) for the given Audit Schedule # = The Next Due Date

Updates the “Last Performed Date” for the given Audit Schedule # with the date in the “Actual Start Date and Time” field of the latest Audit Report conducted in this Audit Schedule in the “Audit Execution/Personnel Details” tab page
Updates the status of the schedule as “Terminated” and the Execution Status as “Not Applicable”

If the Next Due Date > Effective Till Date of the Audit Schedule

Else updates the status of the schedule as “Active” and the Execution Status as “Pending”.

Updates the Operational status of the supplier as "Hold PO / Hold Loan Order / Hold Release Slip" and "Hold Repair" if the following conditions are true:

Supplier is set as the “Audit Type”

A valid supplier number as defined in the “Supplier” business component is entered in the “Audit Entity” field

To proceed

Select the “Record Corrective and Preventive Action” link to record CAPA details.
Select the "Maintain Auditor List" link at the bottom of the page to
Select the "Maintain Auditee List" link at the bottom of the page to
Select the "General Audit Report" link at the bottom of the page to
Select the “Edit References”link to modify reference details.
Select the “Upload Documents” link to upload documents associated with the audit report.
Select the “View Associated Doc. Attachments” link to view documents attached to the audit report.

Record Statistics

The system displays the following under the “Record Statistics” group box.

Created by	The identification number and name of the employee who created the record.
Created Date	The date when the record was created.
Last Modified by	The identification number and name of the employee most recently changed the record.
Last Modified Date	The date when the record was changed for the last time.
Approved by	The identification number and name of the employee who approved the record.
Approved Date	The date when the record was approved.

Prerequisite

The login user must be mapped as a valid user for recording or approving findings for the selected Audit Report #.

Page Overview

You can use the “Record Audit Findings” page to record the non-conformities (NCs) and the recommendations/observations applicable to them. The root cause for the NC can also be recorded here.

Status: The audit status of the report is updated to “Pending Action” on saving of the details, if no confirmation and approval of the findings are required. On the contrary, if confirmation and approval are required, the status is updated to “Findings Confirmed” on confirmation and “Findings Approved” on approval.

For more details refer to Report Non-Conformities (Direct).