Updating audit findings tab

Updating audit findings

Select the “Update Audit Findings” tab in the “Report Non-Conformities (Direct)” page.

The “Update Findings” page appears.

Note: The system does not allow the following:

1. Deletion of a row in the multiline if it has been saved in the Summary of Observations or Final NC Report tab pages.

2. Deletion of all the rows in the multiline which has Ques IDs with the “Mandatory?” field marked as “Yes”.

3. Deletion of checklist questions which are marked as “Mandatory”.

The system displays the following field:

Line #

A system generated number indicating the line number of the entry in the multiline.

Note that this number is used as a cross reference for the entries in the “Summary of Observations” and the “Final Entry Report” tab pages.

Ques ID

A user defined identification number for the questionnaire

Requirement

The question text.

Enter the following in the in the multiline:

Audit Observation	Any observation other than negative recording during the audit.
Audit Findings	Any negative audit observation to be recorded during Audit which can lead to a Non conformance.
Auditor #	The employee number of the auditor who leads the audit team. Ensure the employee code entered in this field: Is a valid employee number which has Employment Status as “Current” in the “Employee Information” business component Is mapped to a user name as on the current date. Help facility available
Auditee #	The employee code of the primary auditee Ensure that the number entered in this field: Is a valid employee number which has Employment Status as “Current” in the “Employee Information” business component Is mapped to a User Name as on the current date. Help facility available

Note: The system displays the Auditor # and Auditee # columns in the multiline only if the Audit Observation and Audit Findings columns are specified.

Document / Record Reviewed	Reference of any document or record in a document supporting the observations and findings of the audit.
Remarks	Any remarks regarding the questions.
Audit Notes	Any information pertinent to the audit.

The system generates the following.

Mandatory?	Indicates whether the given question is mandatory to be responded while auditing which could be “Yes” or “No”.
Audit Instruction	Step-by-step instruction on how the audit must be conducted.
Check Point	The broad classification based on which question is asked like for example, Safety, Security and so on.
Checklist #	A unique code identifying the checklist used for auditing
Question Type	The type of question in the checklist.
Question Category	The category to which the question belongs
Reference Details	Any details regarding the reference document number.
Seq #	The sequence number in which the questions need to appear in the checklist.

Click the “Update Findings” pushbutton to update the audit findings to the______.

The system updates the Audit Status in the Audit Report Details group box as “Findings Recorded”.

To proceed, carryout the following:

You can modify the following fields if require: Audit Category” and “User Status”

Select the “Audit Execution/Personnel Details” tab to record details of audit process and employees involved in the audit.

Select the “Summary of Observations” tab to record recommendations and observations of the auditor.
Select the “Final NC Report” tab to record details of the non-conformance report.
Select the "Reference Details" tab to record details of references.
Select the “Audit Summary/ Results” tab to record summary and closing details of the audit.

Prerequisite

1. An Audit Report must have been created

2. The Audit Report # must have Checklist Based? set as “Yes”.

3. The Audit Status in the “Audit Report Details” group box must be other than "Findings Confirmed", "Pending Action", "Pending Closure", or "Closed