Recording Audit Execution/Personnel Details tab(Process NC)

Recording audit execution/personnel details for NCs

The “Audit Execution/Personnel Details” tab page appears by default on launch of the “Report Non-Conformities (Direct)” page

Select the “Audit Execution/Personnel Details” tab in the “Record Quality Audit Findings” page.
In the “Audit Execution Details’ group box, enter the following.

Audit Type

Use the drop-down list box to specify the audit type. The system displays with the following values: “Supplier”, “Employee”, “Station”, “Warehouse”, “Work Center”, and “Others”.

Mandatory

The system displays the following.

Audit Schedule #

The identification number of the audit schedule.

Audit Rating

Use the drop-down list box to specify the rating granted to the audit. The system displays quick codes defined under the Quick Code Category “Audit Rating” and which are in “Active” status in the “Maintain Quick Codes” activity.

Note that the system displays “Blank” as an option only if this quick code has been selected as “No” for the field “Mandatory?” in the “Set Options” activity of the current business component.

Enter the following fields in the “Audit Execution Details” tab:

Actual Start Date & Time

The date and time when the audit commenced. Mandatory.

Ensure the following:

The date entered in this field is not earlier than the current system date and time.
The date entered in this field is not earlier than the “Actual Start Date & Time”.

Actual Man Hours

The duration of the audit process in man hours.

The system displays the following field in the “Audit Execution Details” tab:

Checklist Based?

Indicates whether the audit schedule is based on a checklist, which could be “Yes” or “No”.

Enter the following fields in the "Audit Execution Details" tab:

Actual End Date & Time

The date and time when the audit completed. Mandatory.

Ensure that the date entered in this field is not earlier than the current system date and time

File Name

The reference document associated with the audit.

Select the “View File” link to read the attached document.

Help facility available

Click the hyperlinked "View File" to view details of the file:

Venue

The place where the audit was carried out.

In the “Audit Personnel Details’ group box, enter the following:.

Lead Auditor #

The employee code of the person who conducted the audit Mandatory The system displays the name of the specified auditor. Help facility available

Help facility available

Recorded By

The employee code of the person who recorded the audit proceedings.

Ensure the employee code entered in this field:

Is a valid employee number which has Employment Status as “Current” in the “Employee Information” business component
Is mapped to a user name as on the current date.

Help facility available

Audit Entity

The Entity on which Audit has been carried out. Data entry in this field is mandatory if the following conditions are not true:

Value in the Audit Type field is:	Value in the Entity Name field is:
Warehouse	A valid Wareshouse description in the “Storage Administration” business component
Supplier	A valid supplier name in the “Supplier” business component
Employee	A valid employee name in the “HRMS” business component
Station	A valid station name in the “Common Masters” business component
Work Center	A valid work center description in the “Work Center” business component

Primary Auditee #

The employee code of the person who is audited. Mandatory

Ensure that the number entered in this field:

Is a valid employee number which has Employment Status as “Current” in the “Employee Information” business component
Is mapped to a user name as on the current date.

Help facility available

User Name

The employee code of the, login user.

Ensure that the name entered in this field is a valid user name as defined in the “User Name” business component.

Help facility available

Entity Name

The name / description of the Audited entity. Data entry in this field is Mandatory if the following conditions are not true:

Value in the Audit Type field is:	Value in the Entity Name field is:
Warehouse	A valid Wareshouse description in the “Storage Administration” business component
Supplier	A valid supplier name in the “Supplier” business component
Employee	A valid employee name in the “HRMS” business component
Station	A valid station name in the “Common Masters” business component
Work Center	A valid work center description in the “Work Center” business component

Responsible Person for CAPA

The employee code of the person who is in charge of corrective and preventive actions associated with the audit.

Ensure that the number entered in this field:

Is a valid employee number as defined in the “Employee Personal Information” business component.
Is mapped to the user name as on the current date.

Help facility available

CAPA Approver #

The employee code of the approver of the audit report.

Ensure the employee code entered in this field:

Is a valid employee number which has Employment Status as “Current” in the “Employee Information” business component
Is mapped to a user name as on the current date.

Help facility available

Other Persons Met

Additional information on the other employees related to the audit.

Click the “Update Execution Details” pushbutton to update the execution details to the Audit Schedule.

To proceed, carry out the following:

Select the "Update Audit Findings" tab to update details of the audit findings.
Select the “Summary of Observations” tab to record recommendations and observations of the auditor.
Select the “Final NC Report” tab to record details of the non-conformance report.
Select the "Reference Details" tab to record details of references.
Select the “Audit Summary/ Results” tab to record summary and closing details of the audit.