Create Goods Receipt – A summary of the activity

This activity allows you to create a goods receipt note and enter its details. You can specify the tax, charge or discount details, the serial or lot number details, the inspection or rejection information, component parameter information and the movement details of the parts to the warehouse.

A Goods Receipt (GR) document is created based on the parts or services received from the supplier. The Purchase Order (PO), “Subcontract Order” or the Release Slip (RS) could be the document based on which the GR has been raised. A GR is raised for a single PO, RS or Subcontract Order.

You can create a goods receipt based on sub contract order, only for “Normal” type subcontract orders. Subcontracting refers to a business scenario in which an enterprise decides to off-load all or part of its operations to an outside agency at an agreed price, terms and conditions. For the “Normal” type subcontract orders, following are the various service types :

a) Regular: When a regular type of service such as cleaning the aircraft or component is to be performed.

b) Conversion: When a service is to be performed for the conversion of primary input to some output (such as conversion of parts or components).

c) Activity: When the service is performed as an activity on the part. For example, overhauling of engine.

The quantity received can be updated against each part number available in the PO/RS. The pending quantity to be received is immediately calculated. In case the supplier has sent an Alternate Part Number with respect to the part number ordered, the alternate part details can also be incorporated. Alternate part numbers can be accepted if they have been defined in the “Part Administration” business component. Once the GR is created the TCD details can be added. After the receipt details are frozen, the GR cannot be modified. After inspection the parts are moved to the respective warehouses.

Tax/Charge/Discount (TCD)

The tax, charge or discount details of the GR are taken from either the PO, SCO or the RS. These details cannot be modified but additional charges such as handling charges or freight charges can be incorporated. The TCD details can be entered at either the document level or at the line/item level.

Inspection Information

If inspection has been requested for the parts in the PO, SCO or the RS, the inspection details can be recorded after the receipt details are frozen. The inspection information can be entered at either the document level or at the line/item level. Once the inspection information is updated, the acceptance of the GR is frozen. Apart from the inspection details, values can be entered for the parameters that govern the serial number of the parts received.

Movement of parts to the warehouse

After inspection the items can be moved from the place of receipt to the warehouse designated in the PO, SCO or the RS. The items are usually moved after the acceptance has been frozen for the GR. The precise location of the part, that is the zone and the bin details, can also be incorporated. In case the part numbers received are lot or serial number-controlled, the lot and serial numbers are generated when the receipt quantity is updated in the inventory.

Details of the GR can be entered at two levels

4Document level – Indicates that details like the TCD,  the inspection information and the movement details can be entered for all the parts received through a single GR.

4Line/Item Level – Indicates that the details like the TCD, the inspection information and the movement details can be entered for the parts available in the individual lines of the GR separately. Line/Item level incorporation of details is usually done for recording information specific to a part. In case the parts received are lot or serial number-controlled, the lot number and serial number details can also be incorporated.

The “Select Reference Document” page allows you to search for and select a reference document for creating a new goods receipt note. The “Create Goods Receipt” page allows you to create a goods receipt note.

The “Edit Part Level TCD” page allows you to update the tax, charge and discount details of the part numbers at the line/item level. The “Edit Document Level TCD” page allows you to update the tax, charge and discount details of the part at the document level. The “Edit Lot/Serial No. Detail” page allows you to update the lot number and the serial number details of the parts received from the supplier.

The “Edit Inspection Information” page allows you to update the inspection information, if it has been requested for in the PO. The inspection information can be entered at the document level and at the line/item level. The “Edit Parameter Values” page allows you to enter the values of the parameter that govern the part number received.

The “Move Parts to Warehouse” page allows you to update the movement details of the received part to the designated warehouse. Movement details can be entered at the document level and the line/item level.

Getting familiar with the pages inside

What you can do in this activity

Specify the numbering type for the good receipts

Specify the user status for the goods receipt

Categorize goods receipt

Specify the consignment details for the goods received

Specify the received, rejected and quarantined part details

Specify the numbering type for the good receipts

You can specify the numbering type, which is a combination of the login organization unit and the “Goods Receipt” transaction type, for the goods receipt note that you create.

• Use the “Create Goods Receipt” page to specify the appropriate numbering type for the goods receipt note.

Specify the user status for the goods receipt

User status is the user-defined quick code that defines the status of the good receipt. You can specify the user status for the goods receipt that you create.

• Use the “Create Goods Receipt” page to specify the appropriate user status for the goods receipt.

Categorize goods receipt

You can categorize the goods receipt that you create by using the quick codes that are already defined in the “Create Common Category” activity in the “Logistics Common Master” business component.

• Go to the “Create Goods Receipt” page.

• Set the appropriate option in the “GR Category” field to categorize the goods receipt.

Specify the consignment details for the goods received

You can enter consignment details for the goods received such as the gate pass number, way bill, delivery note details, number of packs received, consignment weight and its unit of measurement.

• Go to the “Create Goods Receipt” page.

• Enter the consignment details in the appropriate fields.

Specify the received, rejected and quarantined part details

You can specify the quantity of parts that is received. After the inspection of received parts, you can specify the quantity of parts that are rejected or quarantined. You can also specify the reasons for the rejection or quarantining of parts.

• Go to the “Create Goods Receipt” page.

• Enter the parts received, rejected and quarantined in the appropriate fields.