Goods Receipt - An Overview

The Goods Receipt (GR) component allows the user to record the goods receipt details, specify the tax/charge/discounts, carry out inspection and rejection, record quality parameters, record the serial/lot number details, record parameter information, movement of the goods to the warehouse and goods return to supplier.

At the outset the data for GR must be captured. This means specifying general information on the consignment such as its purchase order number, gate pass number, way bill details and delivery note details. Part details are defaulted from purchase order, release slip or repair order for selection. Partial receipt against any document is provided for. The tax, charge and discounts, payable in purchase order currency, is defaulted from purchase order, release slip or repair order  and cannot be modified at the GR stage. Additionally, any tax/charge payable to the miscellaneous Supplier in any other currency can be specified on the receipt of goods. The Serial/ lot number details will also be captured at this stage. The manufactured date / Cure date where applicable will be captured for the parts and only those parts satisfying the minimum shelf life condition will be sent to the inspection stage.

The goods are then inspected by Self (by the user) or by external agency. Only after the inspection of the received goods is completed are the rejection details entered. Inspection can be done at two levels:

• Document Level

• Line/Part Level

Line level partial inspection is not possible.

Once the receipt details are finalized and the receipt details frozen, further modifications cannot be done. The parameter values are captured for the accepted parts at this stage after the System Serial Numbers for the parts are generated for the accepted quantities.

Then the parts are sent to the respective warehouses. The movement can be done at the document level or at the line part level. For each batch of goods moved to the warehouse, the individual quantities of the parts can be recorded. The goods that have been moved are considered as receipt in Inventory and the part level is automatically updated.

Quality parameters are captured as specified in the purchase order. The quality parameters can be changed from none to self or external and from self to external in this activity. Only the POs having none and self for quality are presented to GR personnel for recording the observations. Customized quality requirements can be recorded if specified in the PO. The attribute values for the accepted parts can also be captured.

Goods return to supplier can be done through GR component. The amount to be returned also updates Order Quantity accordingly.

Getting familiar with the activities