Salary Payments – An overview

Payment authorization sends the relevant data to finance for actual release of payments. Hence here in payroll there is no actual release. The details for making the payment are made ready and on authorization the data is sent to release payment component (if integration exists with Ramco finance) for actual check printing, cash disbursements or bank transfer.

The Salary Payments component is used to process and make salary payments to employees through the following activities that are briefly explained below.

Setting salary payment status

This activity is used to either abort or reset a Salary Payment Process.

Aborting the salary accounting process - Aborting a salary payment process, stops processing of salary payments in between.

Resetting the salary accounting process - Resetting an salary payment process reverses all that has been done during processing.

Processing salary payment 

This activity is used to process the salary payments for an entire payroll or a payset of a process period.  Processing of salary payments determines the persons to whom the payments are to be paid, the amount to be paid to them and the mode of payments.  Salary payments can also be processed for a specific range of employees of payset(s).

Authorizing salary payment

This activity is used to authorize salary payment details for a given process period.  After the salary payments are processed the details must be checked before the system can use them as input for the next stage of the payroll cycle. Authorizing indicates that the salary payment details have been checked and approved. You are to authorize salary payment separately for different payments mode viz., Bank payment and Cash Payment.  Payments can be authorized for each payment method or for all payment methods.

Holding salary payment

Holding a salary payment means that stopping the processing of salary payment of an employee or a group of employees.  This activity is used to withhold salary for an employee or a group of employees, for a particular process period.

Releasing salary payment

Releasing a salary payment implies that you release the salary payment of an employee or a group of employees whose salaries have been withheld.  This activity is used to release salary payments for an employee or a group of employees, for a specific process period. 

Viewing processed salary payment details

This activity is used to view all the processed salary payment details for a specific payroll, process period and finance book.  Viewing payment details involves selecting an organization unit and a payroll. The process period and the finance book for which salary payment details are to be viewed must also be specified.

 Getting familiar with the activities inside

The following table lists the activities involved in the salary payments component.