Authorize Salary Payments - A summary of the activity

Through this activity, you can authorize salary payment details for a given process period or for a process period of an employee.

After the salary payments are processed in the “Process Salary Payment” activity, the details must be checked before the system can use them as input for the next stage of the payroll cycle. By authorizing, you indicate that the salary payment details have been checked and approved. You are to authorize salary payment separately for different payments mode viz., Bank payment and Cash Payment.  You can authorize payments for each payset or for the entire payment method.

Cash Payment: You are to first choose a finance book, to view the salary payment details of those employees whose entries have been generated in this finance book.  These details include

• The paysets mapped to the selected finance book.

• The number of employees paid, in each payset

• The currency in which they are paid

• The total amount paid for each payset.

Bank Payment: You are to first choose a finance book and bank code, to view the salary payment details of those employees whose entries have been generated in this finance book and who also receive salary payment through this bank. The salary payment details you can view, which are provided separately for each payment mode, include

• Each payment mode in which the salary has been paid. The payment mode can be one of the following: Bank Transfer, Bank Check or Bank Draft.

• The number of employees paid through the specific payment mode

• The amount paid through the specific payment mode

• The currency in which the payments are made

• The person in whose favor the check is drawn.

Viewing Error Details: You can also view the errors that have occurred while processing the salary payments. The error types are identified as either Critical or Warning. You can view or record the remarks, if any, for each error. 

Getting familiar with the pages inside

Prerequisites

Processing of the salary payments must have been completed in the “Process Salary Payments” activity.

The payment methods for each employee must have been defined in the “Set Employee Payment” Method.

What you can do in this activity  

Authorize salary payment details for a given process period 

Authorize salary payment details for a given process period 

You can authorize the salary payment details of all the employees mapped to a payroll for a given process period.

• Use the “Authorize Salary Payment” page to specify the payroll and the process period for which payment details are to be authorized.

•  Use the “Authorize Bank Payment Details” page to authorize bank payments.

•  Use the “Authorize Cash Payment Details” page to authorize cash payments.