Process Salary Payment  - A summary of the activity

Through this activity, you can request the system to process the salary payments for an entire payroll or a payset of a process period. Processing of salary payments determines the persons to whom the payments are to be paid, the amount to be paid to such persons and the mode of payments.

Range for Which Salary Payment Can Be Processed: Through this activity, you can perform salary processing for the following range of employees:

• An entire payroll: This indicates that salary processing is performed for all the employees mapped to the specified payroll.

• Single or multiple paysets: This indicates that the salary processing is performed only for the employees who are mapped to the selected paysets.

• Selected range of employees: This implies that the system performs salary processing for only those employees who come under the specified range in the particular payset.

Salary Processing: You are to begin the activity with specifying parameters as follows:

• The payroll payment unit.

• The payroll for which processing of salary payments is to be performed

• The process period for which payments must be processed.

When you specify these parameters, the system will display all the paysets mapped to the specified payroll, for which salary accounting has been authorized. Now you can specify the payset or the range of employees for which the salary payments must be processed.

As you select the payset(s) for which processing must be performed, the system will validate the parameters specified and save them. Once these parameters are saved, a session ID is automatically generated. The session ID uniquely identifies each instance of processing that the system carries out. The generation of the session ID indicates that the salary payments are ready for processing.

Prerequisites for Processing Salary Payment: The system checks whether the following prerequisites are satisfied, before it carries out salary payment processing:

• The “Salary Accounting” status for the payroll/ payset must be “Authorized”.

• The payset or the payroll must have one of the following statuses: “Processed,” “In Progress,” “Reset” or “Unauthorize.” Note that you cannot process a payset whose status” is either “Aborted” or “Authorized.”

Viewing the status of each phase of payroll processing: You can view the completion status of each stages of payroll processing for a given payroll and payset. These phases are

• Readiness: This phase ensures that all the requisite data required for payroll processing is in place.

• Process: During this phase, the actual payroll processing is carried out.

•  Salary Accounting: All values are posted to the Book of Accounts

• Payments:  During this phase, payments are released for a payroll or a payset.

Use the “Payroll Status” and “Payset Status” pages, to view this status information. The different statuses that the system can display for each phase are Authorized, Unauthorized, Processed, Not Processed, In-progress, Aborted and Reset.

Note: The Authorized and Unauthorized statuses are not applicable for the Payset Readiness phase.

Getting familiar with the pages inside  

Prerequisites

The processing of Salary payments can be initiated only after authorization of salary accounting.

The processing of salary payments must not have a status of “Initiated”, “Aborted” and “Authorized”.

What you can do in this activity

Salary payment processing

View status of payroll processing for a payroll/payset

Salary payment processing

You can perform salary payment processing for a payroll, payset, ranges of employees and for specific employees.

• Use the “Process Salary Payment” page to select a payroll for which the processing has to be made..

•  Specify the process period.

• Specify the employees whose processing must be performed.

• Save the parameters specified.

•  Execute payroll processing.

View status of payroll processing

You can view the status of every stage of payroll processing for a payroll and a payset.

• Use the “Process Salary Payment” page to specify a payroll and the process period whose status has to be viewed. 

• Use the “Payroll Status” page to view the status of all the stages of payroll processing for a payroll.

• Use the “Payset Status” page to view the status of all the stages of payroll processing for the paysets mapped to the selected payset.