Initiating quality audit

Select the “Initiate Quality Audit”activity in the “Quality Audit” business component.

Select the “Initiate Quality Audit” link in the “Select Quality Audit Schedule” page.

The "Initiate Quality Audit " page appears.

The system displays the following information.

Audit Report #	The identification number of the audit report.
Audit Status	The status of the audit report.

Enter the following in the “Audit Report Details” group box.

Audit Category	Use the drop-down list box to specify the category of the audit. Data entry in this field is mandatory if this quick code has been selected as “Yes” for the field “Mandatory?” in the “Set Options” activity of the current business component. The system displays all the “active” quick codes defined under the Quick Code Type “Audit Category” through the “Maintain Quick Codes” activity.
Reference Doc. Type	Use the drop-down list box to specify the reference document type for the audit. The system displays with the following values: Occurrence Report, Customer Order, Claim, and, Others. The system defaults this field with "Others".
Reference Doc. #	The identification number of the reference document for the audit, (Alphanumeric, 40). Ensure the following if “Customer Order” is selected as the “Reference Doc. Type” : The document number entered in this field is a valid Customer Order # as defined in the “Customer Service Order” business component. The Customer Service Order has a unique Audit Report # for the given login OU. Help facility available
User Status	Use the drop-down list box to specify the user status of the audit. Data entry in this field is mandatory if this quick code has been selected as “Yes” for the field “Mandatory?” In the “Set Options” activity of the current business component. The system displays the quick codes defined under the Quick Code Type “User Class” through the “Maintain Quick Codes” activity.

The system displays the following information.

Report Type

The report type of the quality audit: "Scheduled" or “Adhoc”.

Note: The Report Type is displayed as “Scheduled” if this page is launched from the Initiate Schedules based Quality Audit activity and “Adhoc”, if you open this page through the Initiate Quality Audit activity.

Audit Schedule #

The identification number of the audit schedule. This field is displayed if you use the “Initiate Schedules based Quality Audit” activity and select the “Initiate Quality Audit” link in the “Select Quality Audit Schedule” page.

Enter the following:

Checklist Based?

Use the drop-down list box to indicate whether the audit schedule is based on a checklist. You can select from the options “Yes” or “No”.

The system displays “Yes” by default.

Note: When “Report Type” is “Scheduled” ensure that the value of the Checklist field is the same as the value for the “Checklist Based?” field set for the corresponding Audit Schedule# in the “Audit Schedule” tab of the “Maintain Quality Audit Schedules” activity.

Note: At least one checklist must be mapped to the Audit Report in the “Associate Checklist” activity of the current business component if “Yes” is selected in the “Checklist Based?” field. However, ensure that no checklist is mapped to the Audit Report if “No” is selected in the “Checklist Based?” field.

Reference Doc. Details

Details on the reference document (Alphanumeric, 2000).

Enter the following in the “Audit Details” group box

Audit Type	Use the drop-down list box to specify the audit type. The system displays with the following values: “Supplier”, “Employee”, “Station”, “Warehouse”, “Work Center”, and “Others”, Mandatory.
Audit Entity	The entity that is audited, such as Supplier #, Employee #, Work and Center #, Mandatory ((Alphanumeric, 40).
Audit Class	Use the drop-down list box to specify the audit class. The system displays all the active quick codes defined under the Quick Code Type “Audit Class” through the “Maintain Quick Codes” activity. Note that the system also lists the “inactive” Audit Class quick code on launch of this page from the “Initiate Schedule Based Quality Audit” activity.
Entity Name	The name / description of the entity. Mandatory (Alphanumeric, 40).
Addl. References	Any details of additional references for the audit. (Alphanumeric, 2000).
Audit Objective	The purpose of the audit (Alphanumeric, 2000).
Audit Scope	The activities covered by the audit, Mandatory (Alphanumeric, 2000).
Reason for Audit	The causes that necessitated the audit (Alphanumeric, 2000).
Operator Code	Use the drop-down list box to specify the operator code of the maintenance operator. The system lists all the values as defined for the Airline Operator ATA # in the “Common Masters” business component. The system displays “Yes” by default.

Enter the following in the “Audit Execution Details” group box.

Lead Auditor #	The employee code of the auditor (Alphanumeric, 77). Mandatory. Ensure the following: The number entered in this field is a valid Employee # “Current” status as defined in the “Employee Information” activity of the “HRMS” business component. The employee code entered in this field must have been mapped to the User Name as on the current date. Help facility available
Est. Duration (Hours)	The estimated duration of the audit, in hours (Number, 19).
Audit Sch. Date & Time	The scheduled date of the audit (Date Format).
	In the editable box alongside, enter the scheduled time of the audit.
Primary Auditee #	The employee code of the auditee (Alphanumeric, 77). Mandatory. Ensure the following: The number entered in this field is a valid Employee # in “Current” status as defined in the “Employee Information” activity of the “HRMS” business component. The employee code entered in this field must have been mapped to the User Name as on the current date. Help facility available
Audit Location	Use the drop-down list box to specify the organization unit in which the audit is carried out. The system displays all the organization units where the Quality Audit component is deployed.
Venue	Detailed information on the venue of the audit, (Alphanumeric, 255).

The following information is displayed in the “Previous Audit Details” group box.

Audit Report #	The identification number of the previous audit report.
Audit Date	The date of the previous audit.
Carryover Items	The NCs / issues associated with the previous audit to be resolved in this audit.
Follow-up?	Indicates whether the audit is a follow-up audit or a regular audit.

Enter the following in the “Other Details” group box:

Audit Initiation Comments

Any remarks / additional information on the audit process during initiation (Alphanumeric, 2000).

Enter the following in the “Document Attachment Details” group box.

File Name

Select the “View File” link to open the document associated with the audit (Alphanumeric, 50).

Select the “View File” hyperlink to view details of the attachments.
Select the “Initiate Audit” pushbutton to commence the audit.

On initiation, the audit status is set to "Fresh by the system.

Select the “Confirm Report” pushbutton to validate the audit.

On confirmation, the system sets the audit status to "Initiated". If the audit report is based on an audit schedule, the Schedule Status is updated to “Active” and Execution Status becomes “Initiated”.

Select the “Cancel Report” pushbutton to stop / discontinue the audit.

Note: You cannot cancel an Audit Report if the following conditions are true:

1. The audit report is already in “Cancelled” status.

2. The status of the audit is “Initiated”.

3. The values Audit Schedule # and Audit Report # in the Audit Report Details group box has been modified by another user

Note: On cancellation, the system sets the audit status to "Cancelled".

To proceed, carryout the following:

Select the “Report Quality Audit Findings” link at the bottom of the page to record the non-conformities (NCs) and the recommendations / observations of the audit.
Select the “Associate Checklist” link at the bottom to associate a checklist to the audit.
Select the “Maintain Auditor List” link at the bottom of the page to modify the list of auditors mapped to the audit report.
Select the “Maintain Auditee List” link at the bottom of the page to modify the list of auditees mapped to the audit reports.

The system displays the following fields in the “Record Statistics” group box

Created By	The name of the user who initiated the audit.
Created Date	The date on which the audit was initiated.