Maintaining auditor list

Select the “Maintain Auditor List” link in the “Initiate Quality Audit” page

The "Maintaining Auditor List" page appears.

The system displays the following fields:

Audit Report #	The identification number of the audit report.
Audit Description	The name / description of the audit.
Audit Schedule	The identification number of the audit schedule.
Report Type	The report type of the quality audit: “Scheduled” or “Adhoc”.
Audit Entity	The entity that is audited, such as Supplier #, Customer # and Employee #.
Operator Code	The operator code of the maintenance operator.
Audit Type	The type of the audit report, such as Supplier, Employee, Station, Work Center, Warehouse and Others.
Entity Name	The name / description of the entity.

Enter the following in the “Auditor List” multiline.

Auditor #

The employee code of the auditor. Mandatory.

Ensure that the number entered in this field:

Is a valid employee number as defined in the “Employee Personal Information” business component.
Is mapped to the user name as on the current date.

Help facility available

The system displays the following fields:

Auditor Name

The name of the auditor who conducts the audit.

Enter the following in the “Auditor List” multiline.

Lead Auditor?

Use the drop-down list box to indicate whether the mentioned name belongs to the auditor who leads the audit team for the particular audit. The system lists the options: “Yes” and “No”.

Ensure that only one auditor is marked as “Yes” in this field as the Lead Auditor.

By default the system displays “No” in this field.

Note: Ensure that at least one record is entered in the multiline.

Click the “Save” pushbutton to save the details of the auditor list.

Prerequisite

1. “Audit Report #” must exist against which the auditor is to be mapped

2. Audit Status must be “Fresh”

3. The value specified in the “Checklist Based?” field must be “Yes”.

Page Overview

You can use the “Record Audit Findings” page to record the non-conformities (NCs) and the recommendations/observations applicable to them. The root cause for the NC can also be recorded here.

Status: The audit status of the report is updated to “Pending Action” on saving of the details, if no confirmation and approval of the findings are required. On the contrary, if confirmation and approval are required, the status is updated to “Findings Confirmed” on confirmation and “Findings Approved” on approval.