Managing goods receipt

This page allows the warehouse clerk to record the goods received. Tell me more

Select the “Manage Goods Receipt” link under the “Goods Inward” business component.

The “Manage Goods Receipt” page appears.

Ref. Doc. #/ Receipt #

Click the “Create a new Receipt” radio button to create a new receipt document.

Ref. Document #

The reference document for which you wish to create a receipt.

Select the reference document type from the drop-down list box located adjacent to the input field. The drop-down list box displays the following reference document types: "Purchase Order", "Customer Order", "Release Slip", "Repair Order", "Direct Customer Goods Receipt", "Regular Purchase", "Repair Receipt", "Customer Goods Receipt", Advance Shipping Note, Way Bill # and "Receipt without Ref. Doc. #".

Smart Search Enabled.

The system displays the watermark “Use Doc. # / Part / Trad. Partner”.

However, the drop-down list box automatically displays the reference document type of the reference document # you specify if found valid. You may even create a receipt against an invalid reference document, if "Receipt creation against invalid Ref. Document #" under the category 'Goods Inward' in "Set Inventory Process Parameters" activity is set as "Allowed".

To create a purchase order based receipt (i.e) Regular Purchase, the purchase order must be in Authorized or NT Closed statuses. To create a receipt against a repair order, the reference document must be authorized. However, you may proceed to create a repair receipt against a repair order that is not authorized, if "Repair Receipt creation if Repair Order is not in Auth. Status" under the category Repair Order is set as '1' in the "Purchase Option Settings" activity of "Logistics Common Master" business component. This implies you can create a repair receipt for a repair order in any of the following statuses: 'Authorized', 'Acknowledged', 'Confirmed', 'Quoted', 'Amended', 'Under Authorization' or ‘Returned', if "Repair Receipt creation if Repair Order is not in Auth. Status" is ‘1’.

You can create a receipt against a customer order only if it exists in ‘Processed’ or ‘Approved’ status.

Help facility available.

Note: The system retrieves the values based on the Ref. Document # entered.

Select the “Go” pushbutton.
Enter the following field in the “Receipt Info.” group box.

Receipt #

Use the drop-down list box to select the receipt # with which you wish to work. The drop-down list box displays all the receipts created against the reference document that you have selected in the “Select Ref. Doc. #/ Receipt #” group box. The receipts are displayed along with the short code of their status in the drop-down list box. Receipt # and status short code suffix

If some pending quantity exists in the purchase order or Release Slip or Repair Order or Customer Order, then the value ‘New Receipt’ will be loaded in this drop-down and this value can be selected to record a new receipt.

The “Receipt Info.” group box displays the following.

Receipt Type

The type of the receipt document which can be “Regular Purchase”, “Customer Goods Receipt”, Repair Receipt or "Not Determined".

Receipt Type derivation

Receipt Status

The status of the receipt document.

Receipt Status derivation

Enter the following fields;

Receipt Date

The date on which the receipt of the parts was made (Date Format). Mandatory. The system displays the Current Date by default if it is left blank.

Note: 1) You can modify the receipt date only if the status of all the received parts is "Pending Serial / Lot Entry", "Pending Work Requested Entry" or "Pending Receipt Confirmation". 2) For a repair receipt, the receipt date must not be later than 15 days from the date of the repair order date, if Shipping Date Control is set as ‘Yes’ for the repair order.

Way Bill #

A number identifying the way bill (Alphanumeric, 40). The way bill note is issued by the person who transports the goods from the supplier.

Note: 1) The way bill # is mandatory if Way Bill Date is available. 2) The way bill # is also mandatory for the following receipt type and reference document combinations, if the process parameter “Way Bill # for Ref. Document based Receipt” under is set as ‘1' under category Goods Inward in the “Set Inventory Process Parameter” activity of Logistics Common Master.

2) This field is not mandatory 1) For receipts based on Adhoc or Service PO, 2) For direct customer goods receipts 3) If the process parameter “Way Bill # for Ref. Document based Receipt” is set as ‘0’.

Way Bill Date

The date on which the way bill was raised (Date Format). The way bill date must be in the same format as displayed in the “Date Format” field in this page. Ensure that the date;

is later than or equal to the Packing Slip Date
is earlier than or the same as the gate pass date

This field is mandatory if Way Bill # is entered.

Receipt Priority

Use the drop-down list to select the priority defined by the user for the receipt document.

The system lists all the values defined in the “Logistics Common Master” business component.

The system leaves the field blank by default.

Packing Slip #

A number identifying the packing slip /delivery note sent by the supplier/customer (Alphanumeric, 40).

This field is mandatory if Pack Slip Date is entered

Packing Slip Date

The date on which the packing slip was raised (Date Format). The packing slip date must be in the same format as displayed in the “Date Format” field in this page. Ensure that the date is earlier than or the same as the way bill date and the gate pass date.

This field is mandatory if Pack Slip # is entered

Received At

Receiving Location

Use the drop-down list to select the storage location for receiving the goods.

The system lists storage locations mapped to the warehouses listed in the “Receiving Warehouse #” field as defined in the “Storage Administration” business component.

You can modify this field only if the status of the receipt line/part # is “Pending Serial/Lot Entry", "Pending Work Requested Entry” or “Pending Receipt Confirmation” status.

Receiving Warehouse #

Use the drop-down list box to select a code identifying the warehouse where the goods are to be received Mandatory.

If “Receiving Area for a Receiving Warehouse” is set as ‘Required’ in the Set Inventory Process Parameters activity of “Logistics Common Master”, the drop-down list box displays those Active warehouses that 1) are accessible to the login user, 2) are mapped to the receipt type (3) have receiving areas mapped to it.

However, if the process parameter is set as “Not Required’, the drop-down list box displays those Active warehouses that are accessible to the login user and mapped to the receipt type

If receipt type is repair receipt or regular purchase, the receipt is associated with a group company and, received parts are valuated for actual cost, the warehouse # must be exclusively mapped to the trading partner #/supplier #. However, if the received parts are not valuated, the group company must be associated with the finance book of the warehouse.

You can modify this field only if the status of the part is “Pending Serial/Lot Entry", "Pending Work Requested Entry or "Pending Receipt Confirmation".

For repair receipts, if Condition is ‘Unserviceable’ and Movement Type is “Work Center”, by default the drop-down list box displays the warehouse # defined for the work center for repair receipts in the Associate Warehouse page of the Associate Work Center Attributes activity of Work Center.

Receiving Area

Use the drop-down list to select the interim storage area for receiving the goods. Interim Storage Area is defined under a warehouse in the Storage Administration component. The drop-down list box displays Active receiving areas defined for the receiving warehouse selected in the previous field.

Note: You can modify the receiving area only if the status of all the received parts is received "Pending Serial / Lot Entry", "Pending Work Requested Entry" or "Pending Receipt Confirmation".

Received From

Supplier #

The code identifying the supplier.

The supplier # must be valid and Active supplier as defined in the “Supplier” business component. The Supplier # cannot be modified for a receipt with a valid reference document.

The Supplier # is required only if Receipt Type is ‘Regular Purchase’ or ‘Repair Receipt’. If Receipt Type is ‘Customer Goods Receipt’, you may specify the supplier # only if the Ref. Document Sub Type is ‘Customer Goods’

Help facility available

Note: Click on the “View” link to view the details of the supplier.

Customer #

The unique code identifying the customer.

The system ensures the following:

The Customer # is a valid and active customer defined in the “Customer” business component when the parts in the receipt document are in the “Pending Serial/Lot Entry", "Pending Work Requested Entry” or "Pending Receipt Confirmation" status.
A value exists in this field, if the Receipt Type is "Customer Goods Receipt"
The Customer # entered is same as that in the corresponding Customer Order #, if the Receipt Type is "Customer Goods Receipt" and the Ref. Doc. Type is "Customer Order".
The Customer # entered is same as the customer # associated to the Supplier # if the Receipt Type is "Customer Goods Receipt" and the Ref. Doc. Type is "Purchase Order"
The Customer # can be modified only if the Ref. Doc. Type is "Others" or when a receipt is created against an invalid reference document.

Help facility available.

Note: Click on the “View” link to view the details of the customer record.

Note: The Customer # or Supplier # or both must be entered when a receipt is created for an invalid reference document.

The system displays the following fields:

Supplier/ Customer Name

The name of the supplier or customer.

If the Receipt Type is “Customer Goods Receipt”, and Ref. Doc. Type is “Purchase Order”, Then Supplier Name will be displayed in the field.

Ref. Doc. Info.

Enter the following fields;

Ref. Doc.#

The number identifying the reference document for the goods receipt.

The system ensures the following:

The system does not allow modification of this field when a receipt is created with a valid reference document or when the “Receipt Type” is blank.
The Ref. Document # entered is valid and match the Supplier # or Customer # entered in the Receipt.
The Ref. Document # is entered when a receipt is created for an invalid reference document.

Help facility available.

Note: Click on the “View” link to view the details of the reference document.

The system displays the following fields:

Ref. Doc. Type

The type of the reference document

The system displays “Others", if Ref. Document Type is selected as "Direct Customer Goods Receipt".

Ref. Doc. Sub Type

The sub type of the reference document. Examples: PO Types like General, Express, Adhoc, etc. for Purchase Order based receipts, CO types like Component, Piece Part, etc. for Customer Order based receipts and RO types (Normal and Exchange) for Repair Order based receipts.

Other Info.

The system displays the following fields:

Supplementary Info?

The system displays the following values based on the defined values in the “Manage Logistics Quick Code” activity of the “Logistics Common Master” business component for the Quick Code Type "Supplementary Info - Receipt" and the corresponding Receipt Type.

Not Applicable – If there is no supplementary information to be recorded for the receipt
Optional – If there is no mandatory supplementary information to be recorded for the receipt
Pending – If there is at least one mandatory supplementary information pending to be recorded for the receipt
Completed – If all the mandatory supplementary information are recorded.

Work Requested?

The system displays the following values

No – If there are no parts received under the material type “Main Core”
Yes – If there is at least one part received under the material type “Main Core”

Parts Quarantined?

The system displays the following values

No – If there are no parts quarantined during receipt
Yes – If there is at least one part quarantined in “Part Details” tab, “Serial / Lot Info” tab, or “Work Requested – Customer Parts” tabs.

Note: On launching this page, the system collapses the “Additional Details” and “Record Statistics” sections.

Enter the following fields in the “Additional Details” group box

No. of Packs	The number of cartons or packages in which the material has been packed (Decimal). The number of packs must be greater than zero
Consignment Weight	The weight of the entire consignment (Decimal). The weight must be greater than zero.
Consignment Comments	Any remarks pertaining to the consignment.
Received by	The employee code of the login user receiving the consignment
Gate Pass #	A unique number identifying the gate pass (Alphanumeric, 40). The login organization unit issues the gate pass. This field is mandatory if Gate Pass Date is entered
Gate Pass Date	The date on which the gate pass was raised (Date Format). The gate pass date must be in the same format as displayed in the “Date Format” field in this page. Ensure that the date is not earlier than the date of the reference document. This field is mandatory if Gate Pass # is entered
Receipt Category	Use the drop-down list to select the category of the receipt document defined by the user. The system lists all the categories defined for the Goods Inward in the “Logistics Common Master” business component. The system leaves the field blank by default.
User Status	Use the drop-down list to select the user status of the receipt document defined by the user. The system lists all the user status defined for the Goods Inward in the “Logistics Common Master” business component. The system leaves the field blank by default.

The “Additional Details” group box displays the following.

Buyer Name

The login user who created the reference document for the receipt.

Enter the following fields in the “Additional Details” group box.

Cancellation Comments

Information on cancellation in the event of cancellation of the goods/repair receipt.

Remarks

Any comments pertaining to the receipt document (Alphanumeric, 2000).

This field is mandatory to cancel the receipt document.

Select the “Part Details” tab for recording the details of the part.
Select the “Serial/ Lot Details” tab for recording the serial/ lot details of the part.
Select the “Work Requested – Customer Parts” tab for recording the work requested on customer parts.
Select the “Supplementary Info” tab for recording the additional details of the receipt/ part.
Select the “Movement Details” tab for recording details of the part movement. More details
Select the “Reports” tab for generating or printing report details of the part.
Select the “Update Insp” check box to enable automatic inspection of parts at the time of receipt of delivery. More details

The system updates the Component Assessment flag - LTR as ‘Yes’, if the incoming component satisfies any of the LTR rules for component reliability defined in the "Manage Reliability Alert Definition" screen of Reliability Setup.

Note: 1) The “Update Inspection” check box is selected by default, if the process parameter “Default 'Update Inspection' check box” under the category Goods Inward in the Set Inventory Process Parameters activity of the Logistics Common Master component is ‘1’. Alternately, the check box appears empty, if the process parameter is set as ‘0’. However, if required, you may select/deselect the check box,

Check the “Move Parts” check box to automatically move to the warehouse those received parts that have already been automatically inspected or that do not require inspection.

Note: 1) The “Move Parts” check box remains selected by default, if the process parameter “Default 'Move Parts’ check box” under the category Goods Inward in the Set Inventory Process Parameters activity of the Logistics Common Master component is ‘1’. Alternately, the check box appears empty, if the process parameter is set as ‘0’. However, if required, you may select/deselect the check box, 2) The “Move Parts” check box is not applicable to non-stockable parts that do not require inspection.

Confirming receipts

Click the “Confirm Receipt” pushbutton to confirm the receipt document or a specific received part.

The system resets the NFF flag against the component as ‘Yes’, if the component from Component Removal Assessment Dashboard with the NFF flag set as “Level 0".

Note: You can receive a Part # - Serial # that was earlier issued against a ‘Normal’ repair order by means of a repair receipt only, if the parameter ‘Enforce part sent for external repair is received only through Repair Receipt if the Repair Order is open and RO Type is 'Normal'?’ under the category Repair Order in the Set Purchase Options activity of Logistics Common Master is ‘1’.
Ensure that ‘exchange’ or ‘repair’ Information. is provided in the CO # specified in the Goods Inward if the 'Service Type' is selected as 'Exchange’, or ‘Repair’ respectively.
On confirmation of a customer goods receipt, the removal date and time of the part # - serial # associated with the customer goods receipt is set to the date and time of confirmation of the receipt.

Derivation of Confirmed NFF flag for received components

The Confirmed NFF flag is being derived from ‘Work Completion and Teardown Report’, where user can manually key-in the Repair Order summary like Confirmed NFF, Fault Found, Justified Removals and Fault Cleared etc. This can be set based on the value of the process parameter “NFF confirmation for Components based on” in conjunction with the value of the process parameter "Event for NFF confirmation for Components sent on External Repair" defined in the “Set Reliability Process Parameters” activity. The next table illustrates the derivation of “Confirmed NFF”:

NFF confirmation for Components based on	Event for NFF confirmation for Components sent on External Repair	Derived Confirmed NFF
Post Repair Confirmation	Repair Quote Completion	No
	Work Shop Completion	Yes
	RO Closure	No

To confirm the receipt of a part, select the part in the multiline and then click the “Confirm Receipt” pushbutton. However, the part you wish to confirm must hold the “Pending Receipt Confirmation” line status. If you have selected both the Update Inspection and Move Parts check boxes (remember that you cannot select “Move Parts” check box alone), the system automatically updates the inspection and movement details for the received part and, moves the part to the Receiving warehouse. To confirm the entire receipt, all the parts in the receipt must hold the “Pending Receipt Confirmation” line status. On movement of a ‘Capital’ part procured through an Exchange/PBH-Exchange purchase order, the asset ID/tag of the issued part is shifted to the received part. However, this occurs only if the login OU is linked to Maintenance Asset Tracker.

Restricted parts

Non-stockable parts that require no inspection

A non-stockable part that does not require inspection is automatically moved to the designated warehouse/zone/bin, if the parameter “Movement of Non-Stockable Parts” under the category Goods Inward in the Set Inventory Process Parameters activity of Logistics Common Master is 1. However, if “Movement of Non-Stockable Parts” is 0, you must use the “Movement Details” tab to move non-stockable parts entailing no inspection.

Note: If Non-stockable parts for which inspection is not mandatory are received against ‘Dropship’ and ‘Service' purchase orders, the system automatically moves them to warehouses regardless of the process parameter “Movement of Non-Stockable Parts”.

Core status update for Exchange/PBH-Exchange purchase orders

On movement of parts received through Exchange/PBH-Exchange purchase order:

Line level/Part core status in the PO becomes:

No ordered qty pending for issue (Ordered Qty – Issued Qty – Adjusted Issue Qty = 0)

Some quantity of receipt due

Receipt Due

No ordered qty pending for receipt (Ordered Qty – Accepted Qty – Adjusted Receipt Qty = 0)

Some quantity of issue due

Core Due

(Ordered Qty – Issued Qty – Adjusted Pending Issue Qty = 0)

(Ordered Qty – Accepted Qty – Adjusted Receipt Qty = 0)

Closed

PO/Document Status derivation from Part/Line level status for Exchange/PBH-Exchange purchase orders

If Line level/Part core status of	PO Document level core status
Receipt Due for all parts	Receipt Due
Core Due for all parts	Core Due
Closed for all parts	Closed

Inheritance of part program to Received part

Upon confirmation of repair receipt, if Change Basis is Modification and Change Type is Part & Serial # or Part #, the components inherit the part program of the received part.

Confirmation not possible

The system does not allow for confirmation of any received part or the receipt, if:

Supplementary Info? is ‘Pending’.
Any part is quarantined at Part-level, Serial-lot level or Work Requested-level.

If you wish to automatically update inspection details at the time of confirmation of a component part received through a Regular Purchase receipt or a Customer goods receipt, the following must be true:

The process parameter 'Tech Records Update' under the category 'Goods Inward- Regular Purchase' in the Set Inventory Process Parameters activity of the Logistics Common Master component is 'Optional'.

Component ID generation on confirmation

On confirmation, component ID for part # and serial # is generated, if

The received part – Mfr serial # combination is new to inventory or if Change Basis is ‘Exchange’ (for a repair receipt)

However, the system does not generate a new component ID for a part # and serial # combination even if the component does not exist in the inventory, if Change Basis is ‘Modification’ (for a repair receipt). Instead, the serial # and the manufacturer serial # of the received component are updated to the issued component.

Finance book entries

On confirmation, entries for receipts are posted in the finance book associated with the warehouse/organization unit. For a group company, entries are posted to the relevant finance book in the group company.

Prerequisites for confirming receipts associated with Group Company

If stock valuation is mandatory for a group company, the base currency/exchange rate for conversion between base currency and other currencies must be established in the group company to enable cost-related computations.
The valuation method for the received part must be “Actual Cost”, if the receipt is associated with a group company and, estimation of received parts is mandatory for the group company.
The "Separate Numbering Type for Trading Partner Transactions" process parameter between the login company and the group company must be ‘1’ in the Maintain Options for Partner Transactions activity of Organization Setup. Numbering types for Regular Purchase and Repair Receipt transactions also must have been defined in the Maintain Options for Partner Transactions activity. This enables the system to automatically generate unique ID #s for goods receipts and repair receipts on creation for group companies.

Valuation Method for parts received against Exchange/PBH -Exchange purchase orders

Valuation Method is set for the received part at the time of confirmation of its first receipt as shown in the below table. The subsequent receipts for the part will inherit Valuation Method as established for the part # on the first receipt. Valuation Method for the received part# is updated against the ordered part # in the purchase order.

Process parameter definition in the Set Inventory Process Parameters activity of Logistics Common Master	Valuation Method for the received part
"Value parts received against an Exchange PO in the order of" =1 (Assessed Cost, Replacement Cost, Valuation Method)	(Assessed Cost/Cost Per) * Qty If Assessed Cost for the received part is not available in the purchase order, Issue Value is considered as Valuation Method, if the entire Order Qty has been issued for the part. If only a part of Order Qty for the part has been issued, Valuation Method pre-defined for the part in the Part Administration component will be considered for the received part.
"Value parts received against an Exchange PO in the order of" = 2 (Replacement Cost, Assessed Cost, Valuation Method)	Issue Value for the part, if the entire Order Qty has been issued for the part. If only part of Order Qty for the part has been issued, Valuation Method will be Assessed Cost as specified for the part in the purchase order. However, if Assessed Cost is not specified for the part in the purchase order, Valuation Method pre-defined for the part in the Part Administration component will be considered for the received part.
"Value parts received against an Exchange PO in the order of" = 3 (Replacement Cost, Valuation Method)" Note: If the process parameter has not been defined, the system considers ‘3’ as the parameter value.	Issue value for the part, if the entire Order Qty has been issued for the part. If only a part of Order Qty for the part has been issued, Valuation Method pre-defined for the part in the Part Administration component will be considered for the received part.
"Value parts received against an Exchange PO in the order of" = 4 (Assessed Cost, Valuation Method	Assessed Cost specified in the purchase order. If Assessed Cost is not specified, Valuation Method pre-defined for the part in the Part Administration component will be considered for the received part.
"Value parts received against an Exchange PO in the order of" = 5 (Valuation Method)	As pre-defined for the part in the Part Administration component.

Task Mod # update

On completion of inspection of the component received against the repair receipt for a task, the system automatically updates the Mod # for the component in the “Manage Part Serial Mod Details” activity in Stock Maintenance, if the task has a new Mod # defined for Part # / MSN # in the “Maintain Task Part Mod Details” activity in Maintenance Task.

Canceling receipts

Click the “Cancel Receipt” pushbutton to cancel the receipt document.

Note: Receipt can be canceled only if all the lines in the receipt are in “Pending Serial/Lot Entry “or “Pending Work Requested Entry” or “Pending Receipt Confirmation” status.

Reversing receipts/received parts

Click the “Reverse Receipt” pushbutton.

Favored conditions for reversal of receipt/received part

You can reverse a confirmed receipt or the confirmation of receipt for a specific part, if the process parameter “Allow Reversal of Receipt” under the category “Goods Inward” is ‘Allowed’ in the Set Inventory Process Parameters activity of Logistics Common Master.
You can also reverse a received part #, if

The part # or none of its serial #/lot # have yet been inspected.
The received quantity of the part#/serial #/lot # is equal to the rejected quantity on inspection.

Status post reversal

On reversal the status of the part#/serial#/lot # is set to “Pending Receipt Confirmation”.

Removal of data pertaining to reversed parts

On successful reversal of a received part, all information (Part, Serial / Lot, Work Requested, Inspection, Movement, TCD, Inspection Check List, Supplementary (recorded during inspection) and Quarantine details (recorded during inspection)) are removed from the document.

Reversal of received part

On successful reversal of receipt, the system

Resets Received Serial # to Issued Serial #, if Change Basis is ‘Modification’ in case of repair receipts.
Invalidates the new component # for the received part, if one was created at the time of confirmation of receipt.
Resets serial/lot details of reversed parts as illustrated in the next table, if Change Basis is ‘Not Applicable’.

Part Type	Part Control Type	Change Basis	Serial #	Lot #	Component #
Non-Component	Lot-Controlled	Not Applicable	Not Applicable	Issued Lot #	Not Applicable
Non-Component	Serial-Controlled	Not Applicable	Issued Serial #	Not Applicable	Not Applicable
Component	Serial-Controlled	Not Applicable	Issued Serial #	Not Applicable	Issued Serial #

Reversal in reference documents/finance books

On receipt reversal, the system will revert the following updates made on receipt confirmation:

The Rejected Qty of the received part updated in the purchase order/release slip/repair order, if any.
The Received Qty of the received part updated in the customer order
The finance postings and APLAN made against the received part.

Simultaneous reversal of receipt and inspection

On receipt reversal of serial#/lot# of a part that is entitled to automatic inspection, the system also reverses its inspection.

Automatic generation of stock issues for received parts on receipt confirmation

The system generates an issue document for the returned/moved/binned part, if there is an “AOG” or “Normal” pending material request for the received part. If there is a pending material request of “Low” priority for the received part, the system updates the quantity details in the “Material Request” business component.

Status of General/Maintenance stock issues: If the parameter “Confirmation of General Issue generated during Receipt pegging to an Open MR”/”Confirmation of Maintenance Issue generated during Receipt pegging to an Open MR” under the category “Process Automation” in the Set Warehouse Process Parameters activity of the Storage Administration is ‘1’, the status of General/Maintenance stock issues automatically generated for the goods receipt will be ‘Confirmed’. However, parameter “Confirmation of General Issue generated during Receipt pegging to an Open MR”/”Confirmation of Maintenance Issue generated during Receipt pegging to an Open MR” is ‘0’ the status of the stock issue is set as ‘Fresh’.

Automatic generation of MMD for stock issues

The system automatically generates the MMD reports for ‘Confirmed’ General/Maintenance stock transfer issues, if the parameter “Print MMD for Maintenance Issue generated in Confirmed status during Receipt pegging to and open MR”/ “Print MMD for Maintenance Issue generated in Confirmed status during Receipt pegging to and open MR” under the category “Stock Management Report” in the Set Warehouse Process Parameters is ‘1’.

To record additional receipt info

Select the “Record Hazmat Compliance” link to record the Compliance details for Hazmat parts in the document.
Select the “Record Inspection Information” link to record the inspection information of the received part number.
Select the “Upload Documents” link to upload the documents for goods receipt.
Select the “Request New Part / Part Attribute Change” link to request new part or to change the attribute of the existing part.
Select the “Maintain External Stock Allocation” link to maintain external stock allocation details.

To view records

Select the “View GR List for Ref Doc” link at the bottom of the page to view the details of the goods receipt raised for a reference document.
Select the “View Associated Doc. Attachments” link at the bottom of the page to view the associated document attachments for goods receipt.
Select the “Inquire New Part/ Part Attribute Change Request Status” link at the bottom of the page to view the new part / part attribute change.

The system displays the following in the “Record Statistics” group box:

Created by	The login ID of the user who created the receipt details.
Create Date	The date on which the receipt details were created.
Last Modified by	The login ID of the user who modified the receipt details last.
Last Modified Date	The date on which the receipt details were last modified.

Features available for login users

If the login user	The feature
Has rights to inspection of received goods in the Inspect Parts activity	"Update Insp” check box is enabled
Does not have rights to inspection of received goods in the Inspect Parts activity	“Update Insp” check box is disabled

Read the following table to know about the features/fields available to users based on the receipt type of the document they are currently working with.

Receipt Type	Fields/tabs available/not available
Goods Receipt	Repair receipt-related fields not available Work Requested tab not available
Repair Receipt	Goods receipt-related fields not available Work Requested tab not available
Customer Goods Receipt	Repair receipt-related fields not available Work Requested tab available
Process Parameter	Fields available/not available to users
Mfr. Part # process parameter in Set Inventory Process Parameters activity set as Required	Mfr. Part # field available in all tabs
Mfr. Part #process parameter in Set Inventory Process Parameters activity set as Not Required	Mfr. Part # field not available in all tabs
Change Basis Modification process parameter under Goods Inward-Repair Receipt category in Set Inventory Process Parameters activity set as “Allowed”	Change Basis field available in “Serial / Lot Details” tab
Change Basis Modification process parameter in Set Inventory Process Parameters activity in Set Inventory Process Parameters activity set as “Not Allowed”	Change Basis field not available in “Serial / Lot Details” tab

Managing goods receipt – An overview

This page allows you to perform the following functions;

Record or update details of internal or customer parts received
Record serial / lot information for the parts received.
Record work requested on Main core parts received from a customer
Record supplementary information during reception, if available
Record movement details and move parts to the respective warehouse / work center
Cancel the receipt document.