Manage Goods Receipt - A summary of the activity

Manage Goods Receipt – A summary of the activity

This activity helps the warehouse clerk to create, edit, confirm, cancel or view goods receipts with reference to purchase orders (PO), release slips (RS), customer orders (CO), repair orders (RO) or even receipts without reference documents like direct customer goods receipts (CGR).

Any Supplementary information, if deemed mandatory in the Manage Logistics Quick Codes activity can be maintained using this activity. Through the activity, you can also generate commonly used reports for received parts including Routing Slip, Tag and Barcode Label and, Goods Receipt Note for the receipt document.

Note: After the receipt details are confirmed, the receipt cannot be modified.

Guided Navigation: Users can experience an unique intuitive feature of Guided Navigation, in this activity. The system monitors the progress of the receipt document and, based on the document status guides users to perform necessary actions in the logical order leading to the appropriate closure of the document. For example, if you have created the receipt document but not yet recorded serial/lot details of the received parts, you will be automatically placed in the Serial/Lot Details tab when you access the receipt in your next visit to the Manage Goods Receipt page More details

Goods Receipt process: Managing goods received from a supplier / customer involves a three stage process. Here are the details of tasks that can be performed in each of these stages using this activity:

Receipt: Under the Receipt process, users can record part, serial and lot details of received parts. However, if the receipt is a CGR (with Main Core Parts), you must also record work requested details in addition to part, serial and lot details. You may also prefer to automatically inspect and/or move received parts to Receiving warehouses at this stage. Any part not conforming to specifications can be quarantined at the time of receipt based on visual inspection.
Inspection: You may prefer to automatically complete the Inspection task at the same time as the Receipt process in this activity. This proves useful for those parts that do not require inspection (or parts for which inspection is non-mandatory) prior to movement. However, to record comprehensive and mandatory inspection details, use the Inspect Parts activity.
Movement: Similar to automatic inspection of parts at the time of receipt, you may prefer to move parts immediately after receipt or after receipt and inspection in that order. Any of these procedures may be carried out in this activity. However, if your organization follows an exclusive Binning process, it is recommended that you proceed with the Bin Parts activity to record binning of parts in Ordering warehouses from the Receiving warehouse subsequent to this activity.

Receipt statuses: The receipt document progresses through various stages of the process and acquires a specific status at each stage as illustrated below.

Stage of process	Received part Line Status
Receipt document created for a None-Controlled part	Pending Receipt Confirmation
Receipt document created but mandatory serial/lot details not recorded for Serial/Lot Controlled parts	Pending Serial/Lot Information
Receipt document created and Serial / Lot Details are entered though mandatory work requested details are not recorded (for receipt type CGR – with Main Core Parts)	Pending Work Requested Information
Mandatory serial/lot/work requested details saved	Pending Receipt Confirmation
Receipt of part confirmed but not yet inspected	Received Pending Inspection
Receipt document inspected or inspection not mandatory	Accepted Pending Movement
Received parts moved from Receiving warehouse but not yet binned in the actual storage warehouse	Accepted Pending Binning (The Receipt document will be closed in the Binning Parts activity on successful binning of parts)
Received parts moved to the actual storage warehouse	Completed
Received parts rejected but not yet returned back to supplier / customer or is scrapped	Rejected Pending Return

The next table shows the derivation of the receipt status from the status of received parts.

The Receipt Document Status will be:	If the Line Status of
Pending Serial/Lot Entry	Any or all received parts in the receipt is Pending Serial/Lot Entry
Pending Work Requested Entry	Any or all received parts in the receipt is Pending Work Requested Entry
Pending Receipt Confirmation	Any or all received parts in the receipt is Pending Receipt Confirmation
Received Pending Inspection	Any or all received parts in the receipt is Received Pending Inspection
Accepted Pending Movement	Any or all received parts in the receipt is Accepted Pending Movement
Accepted Pending Binning	Any or all received parts in the receipt is Accepted Pending Binning
Rejected Pending Return	Any or all received parts in the receipt is Rejected Pending Return
Completed	Any or all received parts in the receipt is Completed

Getting familiar with the pages inside

Go to page	To carry out the task
Manage Goods Receipt	Managing goods receipt
Record Hazmat Compliance	Recording hazmat details for hazardous received parts
Record Inspection Information	Recording inspection details for received parts
Upload Documents	Upload objects/attachments for the receipt document
Request New Part / Part Attribute Change	Recording part attribute changes for received parts
Maintain External Stock Allocation	Updating allocation of supplier/customer owned received parts
Generate MMD Report	Generating MMD report for received parts
Generate Part Tag	Generating tags for received parts
Generate Routing Slip Report	Generating routing slip note for received parts
Re-Initialize/ Update Parameter Values	Reinitializing/updating parameter values of received parts
Initialize Maint. Program & Update Compliance	Initializing maintenance program and updating compliance of received parts
Initialize & Update Com. Configuration	Reinitializing/updating configuration of received components
Maintain Discrepancy Information	Maintaining discrepancy information of received parts
Create Engineering Service Request	Creating engineering service request for received parts
Edit Component Maintenance Program	Updating maintenance program of received components
Inquire Engineering Service Request Status	Viewing engineering service request for received parts
Generate Barcode Label	Generating barcode for received parts
Generate Goods Receipt Note	Generate goods receipt note for the receipt document