Recording serial/ lot details

Select the “Serial/ Lot Details” tab for recording the serial/ lot details of the part.

Note: If you have changed/deleted the part # in the Part Details tab, details recorded for the part/serial/lot # will not be available in the Serial/ Lot Details tab anymore. Similarly, if you change the serial/lot details for a part, details recorded for the serial/lot # in the Work Requested By Details tab would also be removed.

Enter the following fields;

Display Option

Use the drop-down list to select the display options available which could be "All Line #", "All Line - Serial / Lot entered", "All Line - Pending Serial / Lot #" and "Specific Line #". The system retrieves the serial/ lot information of the part recorded / pending to be recorded in the receipt document based on the value selected here.

Select “All Line – Pending Serial# / Lot #” to display those parts in the multiline for which serial/lot details have not been recorded till now.
Select “All Line - Serial / Lot entered" to display those parts for which serial/lot details have already been recorded.
Select “All Line #” to display all parts regardless of data recorded for them.
Select “Specific Line #" to display the part for which you intend to enter serial/lot details.

The system

(i) considers only those parts that are serial controlled or lot controlled or serial & lot controlled and

(ii) displays as many lines as the number of quantity received minus the quantity Rejected or Quarantined in Part level, if the part is serial or serial & lot controlled.

(iii) displays as many lines as the # of Lots mentioned in the part details tab if the part is lot controlled.

Receipt Line #

Use the drop-down list to select the parts received in the receipt document. The system lists all the serial or lot parts received in the receipt document, if the Display Option is set as "Specific Line #.

The system displays the following;

Default Mfr. Lot #

Indicates whether the system will default manufacturer lot # for Lot-Controlled parts in the multiline.

This field displays “Yes”, if the process parameter “ Default Mfr Lot #“ under the category Goods Inward – Repair Receipt/Goods Inward-Regular Purchase/Goods Inwards - Customer Goods Receipt in the Set Inventory process Parameters activity in Logistics Common Master is set as 1or 2 or 3.

The system displays the following fields in the multiline:

PCT	The part control type of the part. The system displays based on the Part Control Type of the part from “Part Administration” business component. – If the part is Serial Controlled – If the part is Lot controlled
SLF	Indicates whether the received part # - serial #/lot # has a fixed shelf life. Appears, if the part is shelf-life controlled. Appears, if the part is not shelf-life controlled.
CRT	Indicates whether certification is mandatory for the received part # - serial #/lot #. Appears, if the part must be certified on receipt. Appears, if the part may not be certified on receipt.
Line #	The Part Details tab line # reference for the received serial #/lot #.
Received Part #	The number identifying the part received from the supplier / customer.
Mfr. Part #	The part number provided by the manufacturer of the part. This number corresponds to the Received Part #, which is defined in the “Part Administration” business component.

Enter the following in the multiline;

Received Mfr. Serial #	The manufacturer serial number of the received part. The Received Mfr. Serial # must: Be unique for a part Not be attached to an aircraft or component Not be available in any open documents Not be issued through any internal issues Not be issued through any repair order issues Note: 1) This field is mandatory for a serial controlled or serial & lot controlled parts. 2) The core return option must be "S/N change allowed' or "P/N and S/N change allowed", if received Mfr. Serial # is different from the issued Mfr. Serial #. Help facility available
Serial #	The number identifying the system-generated serial number of the part (Alphanumeric, 40). Note: 1) The core return option must be "S/N change allowed' or "P/N and S/N change allowed", if the received serial # is different from the issued serial #.
Received Mfr. Lot #	The received lot number issued by the manufacturer. Note: 1) The core return option must be "S/N change allowed' or "P/N and S/N change allowed", if the received Mfr. lot # is different from the issued Mfr. lot#. 2) This field is mandatory for a lot controlled or serial & lot controlled parts. 3) Do not specify this field, if the part is a serial-controlled part. 4) If the “Default Mfr Lot #“ under the category Goods Inward – Repair Receipt/Goods Inward-Regular Purchase/Goods Inwards - Customer Goods Receipt in the "Set Inventory process Parameters" activity in "Logistics Common Master" business component is set as 1, the manufacturer lot # is automatically set to the receipt #, followed by a running sequence of numbers. The reference document #, followed by a running sequence of numbers becomes the manufacturer lot #, if the process parameter is set as 2. Based on the Numbering Type the manufacturer lot # gets generated, if the process parameter is set as 3. However, the user is required to enter the manufacturer lot #, if the process parameter is set to 0.
Qty	The quantity of parts received through the goods/repair receipt. Note: The total quantity must not be a fraction, if the UOM does not allow fractions.

The multiline displays the following.

UOM	The unit of measurement of the part. Stock UOM will be displayed for serial controlled parts where as UOM mentioned in the Part Details tab will be mentioned for non-serial controlled parts.

Enter the following in the multiline.

Received Condition	Use the drop-down list to select the condition of the received goods. The system lists the options “New”, “Serviceable”, “Overhauled” and “Unserviceable”. This field is mandatory, if inspection is not required for the part.
Change Type	Use the drop-down list box to select the dissimilarity between issued and received parts. The drop-down list box displays the following: Part #, Part # & Serial # and Serial #. Recommended values in Change Type and Change Basis fields From the drop-down list box, you must select Part # & Serial #, if both the received part #/Mfr. part # and serial # are not the same as the issued part #/Mfr. part # and serial #/Mfr. serial #. Part #, if the received part #/Mfr. part # is not the same as the issued part/issued Mfr. part #. Serial #, if the received serial #/ Mfr. serial # is not the same as the issued serial #/issued Mfr. Serial #. Note: Change Type is relevant for repair receipts only. Hence do not select any value in this field for receipt type Regular Purchase or Customer Goods Receipt. You must not select any value, if received part #/Mfr. part # and serial #/Mfr. serial # are the same as the issued part #/Mfr. part # and serial #/ Mfr. serial #. If "Default Change Type for Part # / Serial # change" in the Set Inventory Process Parameters activity of the Logistics Common Master component is set as "Automatic", the system automatically defaults the change type for the received part in accordance with the variation in part # and/or serial # of the issued and received part. See Recommended values for selection The drop-down list box displays “Not Applicable”, if the core return option for the repair order associated with the receipt is “No Change Allowed”.
Change Basis	Use the drop-own list box to select the reason for dissimilarity between the issued and received part # and/or serial # details. Drop-down list values for repair receipts Note: 1) Change Basis is relevant for repair receipts only. Hence do not select any value in this field for receipt type Regular Purchase or Customer Goods Receipt. 2) The drop-down list box displays “Not Applicable”, if core return option for the repair order associated with the receipt is “No Change Allowed”. 3) If the type of the repair order is ‘Normal’ and, if core return option is not “No Change Allowed”, the drop-down list box displays Modification, Exchange and Not Applicable. 4) If the type of the repair order is ‘Exchange’ and, if core return option is not “No Change Allowed”, the drop-down list box displays Modification, Exchange and Not Applicable. See Recommended values for selection
Operator #	The airline operator number entered by the user. The operator # is mandatory, if the “Default Maint. Operator # for Component” process parameter under the “Goods Inward-Repair Receipt” category in the Set Inventory Process Parameters activity in the Logistics Common Masters activity is set as ‘1’. The system ensures that the Operator # is valid and “Active” status as defined in the “Common Master” business component. Help facility available
Physical Damage	Use the drop-down to specify whether part is physically damaged or not. The drop – down load the values ‘Yes’, ‘No’ and defaults ‘No’
Return As Is	Check the check box to indicate that the received Part # is returned from the customer in the same way as it was issued, without being consumed.
Certificate Type	Use the drop-down list to select the type of the certificate for the part. The system lists all the certificate types defined for the part in the “Logistics Common Master” business component. This field is mandatory, if a value exists in the Certificate # field.
Certificate #	A unique number identifying the certificate (Alphanumeric, 40). This field is mandatory, if Certification Required? is set as "Mandatory" in the “Part Administration” business component. This check is not applicable if the condition is selected as "Unserviceable". This field is mandatory, if a value exists in the Certificate Date field.
Certificate Date	The date of the certificate (Date Format). The certificate date must be entered if the certificate number is specified The certificate date must not be later than the system date. This field is mandatory, if a value exists in the Certificate Type field.
Mfr. Date	The date of manufacture of the received part #-serial #. Note: The date you enter here must not be later than current, certificate or expiry date. Mandatory conditions
Certificate Supplier	The code identifying the supplier who certified the parts. This field is mandatory if the Certificate # field is entered. The system ensures that the Certificate Supplier # is valid and in "Active" status as defined in the “Supplier” business component The system ensures that the operational status of the Certificate Supplier # is not "Hold PO/Hold Release Slip/Hold Loan Order" as defined in the “Supplier” business component based on set option in “Logistics Common Master” business component. Help facility available.
Operator #	The aircraft operating agency/organization. Help facility available
Physical Damage	Use the drop-down list box to specify whether part is physically damaged or not. The drop – down load the values ‘Yes’, ‘No’ and defaults ‘No’.
Expiry Date	The date on which the certificate expires (Date Format). This field is mandatory if the part has a shelf life. The system automatically calculates the expiry date of the part if the set option to calculate expiry date in Logistics Common Master is defined as “Automatic”. Shelf life will be automatically calculated as per the following formula Certificate Date + Design Shelf Life units in days = Expiry Date The system ensures that Expiry Date is not a past date.
Shelf Life Check?	Use the drop-down list to select whether to enforce or override the shelf life check on the part based on the Expiry Date. The drop-down list box displays values based on the definition of the process parameter “Override Minimum Shelf Life Check during Receipt” under the category Goods Inward in the Set Inventory Process Parameters activity of Logistics Common Master. If the process parameter is ‘1’, the drop-down list box displays both Enforce and Override. However, you can find only Enforce in the drop-down list box, if the process parameter is ‘0’. If you select Enforce, the system will ensure that Expiry Date does not fall within the Min. Expected shelf life of the part. i.e., Expiry Date > Current Date + Minimum Shelf life units in days
Quarantined?	Check the box to indicate that the part is quarantined.
Reason for Quarantine	Use the drop-down list to select the reason for quarantine defined in “Logistics Common Master” business component The system lists all the reason codes defined for the Reason Type "Quarantine" in the “Logistics Common Master” business component. The system ensures that the Reason for Quarantine is in “Active” status as defined in the “Logistics Common Master” business component. The system leaves the field blank by default.
Quarantine Comments	Any remarks to be entered by the user pertaining to the part quarantined.
Quarantine Status	Use the drop-down list to select the status of quarantine which is user defined. The system lists all the values defined for the Quick Code Type "Quarantine Status" in the “Manage Logistics Quick Codes” activity of the “Logistics Common Master” business component. The system ensures that the Quarantine Status is in “Active” status as defined in the “Logistics Common Master” business component. This field is mandatory, if the Quarantined? checkbox is checked. The system will not enforce the user if a Quick Code is set as default “Yes” in Logistics Common Master business component. T
Resolution Resp.?	Use the drop-down list to select the resolution responsibility which is user defined quick codes in the “Logistics Common Master” business component. The user must define the role of the discrepancy or resolution. The system lists all the values defined for the Quick Code Type "Resolution Responsibility" in the “Manage Logistics Quick Codes” activity of the “Logistics Common Master” business component. The system ensures that the Resolution Resp.? is in “Active” status as defined in the “Logistics Common Master” business component. This field is mandatory, if the Quarantined? check box is checked. The system will not enforce the user if a Quick Code is set as default “Yes” in Logistics Common Master business component.
Resolution Comments	Latest remarks mentioned in Manage Quarantine Parts page entered by the user who acted on the quarantined part.
Quarantine Area	Use the drop-down list to select the Quarantine Area where the part has to be moved and kept in Quarantine (Normally the Quarantine Cage) The system leaves the field blank by default. The system ensures that the Quarantine Area selected is in “Active” status as defined in the “Storage Administration” business component This field is mandatory, if the Quarantined? check box is checked. The system will not enforce the user if a Quick Code is set as default “Yes” in Logistics Common Master business component.
Rejected Qty	The visual rejected quantity. The system ensures that the value if entered is greater than zero but lesser than or equal to the received quantity. The system ensures that this field is not entered if the serial/ lot are quarantined.
Reason for Rejection	Use the drop-down list to select the reason for rejecting the part. The system ensures that the Reason for Rejection is in “Active” status as defined in the “Logistics Common Master” business component. This field is mandatory if a value exists in the Rejected Qty field The system lists all the reason codes defined for the Reason Type "Rejection" in the “Logistics Common Master” business component.
Deviated Part?	Check the box to indicate that the part received is deviated from maintenance process it should have complied.
Deviation Comments	Any remarks pertaining to the deviated part If "Deviated Part?" is checked, the system ensures that the Deviation Comments are entered.
File Name	Enter the file name that contains additional details about the Part # - Serial/lot combination. Select a row and click on the “View File” link at the bottom of the tab to view the associated file content. Help facility available
Authorization #	The authorization for the received part from the customer/supplier/repair shop.

The multiline displays the following.

Issued Part #	The part # issued to the outside vendor (repair shop) for maintenance.
Issued Mfr Serial #	The manufacturer part # of the part # issued to the outside vendor (repair shop) for maintenance.
Issued Component #	The component # identified for the part # and serial # issued to the outside vendor (repair shop) for maintenance.
Issued Serial #	The serial # of the part issued to the outside vendor (repair shop) for maintenance.
Issued Mfr Lot #	The manufacturer lot # of the part issued to the outside vendor (repair shop) for maintenance.
Issued Qty	The quantity serial #/lot # of the part # issued to the outside vendor (repair shop) for maintenance.
Part Description	The description of the part # issued to the outside vendor (repair shop) for maintenance.
Lot #	The lot # of the part # issued to the outside vendor (repair shop) for maintenance.
BER	Indicates whether the received part is beyond economic repair (BER).
Line Status	The serial or lot level line status for the part. The system ensures that the serial or lot information is modified only if the corresponding receipt line # is in “Pending Serial/Lot Details” or “Pending Receipt Confirmation” status.

Click the “Save” pushbutton to save the serial/ lot details.

Note: You can receive a Part # - Serial # that was earlier issued against a ‘Normal’ repair order by means of a repair receipt only, if the parameter ‘Enforce part sent for external repair is received only through Repair Receipt if the Repair Order is open and RO Type is 'Normal'?’ under the category Repair Order in the Set Purchase Options activity of Logistics Common Master is ‘1’.

Handling of Alternate parts in repair receipts

For a repair receipt based on a Normal repair order, the received part # must be the same as the issued part or an alternate part for the issued part #, if the process parameter "Validate Alternate Part definition for Modified Part #?" in the Set Inventory Process Parameters activity of Logistics Common Master is set as '1’. However, if the process parameter is '0’, the received part is not required to be the issued pert or even an alternate of the issued part as stated in the reference document (repair order).
For Exchange RO Type repair receipts, it is mandatory for the received part to be an alternate part of the issued part # regardless of the process parameter.

Reversing serial/lot details of reversed parts

On reversal of receipt of parts, the system removes the Internal Serial #, Internal Lot # and Component # that were generated at the time of confirmation.

Specify Tech Records/ Maint. Info for components

Select the “Re-Initialize/ Update Parameter Values” link at the bottom of the page to reinitialize and update the parameter values.
Select the “Initialize Maint. Program & Update Compliance” link at the bottom of the page to initialize the maintain program and update the compliance.
Select the “Initialize & Update Com. Configuration” link at the bottom of the page, to initialize and update the component configuration.
Select the “Maintain Discrepancy Information” link at the bottom of the page, to edit the deferment details already specified for a work unit.
Select the “Create Engineering Service Request” link at the bottom of the page, to raise an ESR and confirm it.
Select the “Edit Component Maintenance Program” link to update the maintenance program for a received component.

Generate Reports

Select the “Inquire Engineering Service Request Status” link at the bottom of the page to view the ESR status.

To proceed, carry out the following

Select the “Part Details” tab for recording the basic details of the part.
Select the “Work Requested – Customer Parts” tab for recording the work requested for customer parts.
Select the “Supplementary Info” tab for recording the additional details of the part.
Select the “Movement Details” tab for recording details of the part movement.
Select the “Reports” tab for generating or printing report details of the part.