• Select “View Employee Attendance Status” link from the “Employee Attendance Processing” page.

• The “View Employee Attendance Status” page appears.

• The system displays the date format, processing unit and scheduling unit from the previous page.  

• Enter the following

Employee	The employee code of the employee for whom you require to view attendance status
Assignment Number	The number of the assignment pertaining to which the employee is mapped to the rota schedule
From Date	The start of the date range for which the employee’s attendance status must be viewed
To Date	The end of the date range for which the employee’s attendance status must be viewed

 

• The system displays the following

Last Processed Date	The date on which attendance was most recently processed for the employee
Last Authorization Date	The date on which attendance processing was most recently authorized for the employee

• Indicate whether you require viewing the employee’s regular attendance status or overtime attendance status, by selecting “Overtime” or “Attendance” from the “Show” drop-down list box.

• Indicate whether you want to view the employee attendance status for processed records, unprocessed records, authorized records or any combination of the three.

• Select the “Get” pushbutton to view the employee records.

• The system displays the following status details in the multiline

Date	Each date within the date range you specified, for which the attendance status is displayed
Attendance (Hours)	The total number of attendance hours contributed by the employee, for the date range you specified
Status	The status of the process. The status can be one of the following: “Not Processed“, “Initiated“, “Processed“, “Aborted“, “In-Progress, “Authorized“ or “Unauthorized“.

• Enter some or all of the following fields, to narrow down the employees whose attendance you want to view

For Date	The date for which you require to view employee attendance
Rota Schedule	To view the attendance of employees mapped to a specific rota schedule, choose this rota schedule
Filter By	Choose one of the following filters, to narrow down the employees whose attendance status you want to view: Department, Job, Grade Set, Grade, Employee
Code	Enter the code that pertains to the filter you selected in the “Filter By” field.
	For example, if you selected “Department” to be the filter, enter the code of the department in this field.

• Indicate whether you require to view the employee’s regular attendance status or overtime attendance status, by selecting “Overtime” or “Attendance” from the “Show” drop-down list box.

• Indicate whether you want to view the employee attendance status for processed records, unprocessed records, authorized records or any combination of the three.

• Select the “Get” pushbutton to view the employee records.

• The “Attendance Process Details” multiline displays the following fields

Employee Code	The employee code of each employee satisfying the search
Assignment No.	The number of the assignment for which the employee is mapped to a rota schedule.
Employee Name	The name of the employee
Attendance (Hours)	The total number of attendance hours contributed by the employee for the date you had specified.
Status	The status of the process. The status can be one of the following: “Processed“, “Not Processed“, “In-Progress“, “Aborted”, “Reset“, “Unauthorized” or “Authorized”.

• Set the attendance status of the employee

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 What can you do in this page

To view attendance details, by employee

To view attendance details, by date

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Viewing the status of individual employee attendance – Overview

You can view the status of attendance processing for an individual employee, in the “View Employee Attendance Status” page. You can also view the attendance processing for a date range.

Viewing by Employee: You are to specify the employee code and the date range for which you require to view the employee’s attendance process status. Additionally, you can narrow down the list of attendance status records, to view

• Only overtime or only normal attendance status of the employee.

• Only processed records, unprocessed records, authorized records or any combination of the three, for the employee

Viewing by Date: You are to specify the date for which you require to view the attendance process status of employees. Additionally, you can narrow down the list of attendance status records, to view

• The attendance status of only employees mapped to a specific rota schedule

• The attendance status of only employees pertaining a specific department, job, grade set or grade.

• The attendance status of an individual employee

For this set of records, you can choose to view

• Only overtime or only normal attendance status.

• Only processed records, unprocessed records, authorized records or any combination of the three.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Find out more 

What happens if an employee’s leave is authorized only after his attendance for a month is processed?

You are not able to access a specific rota schedule, for attendance processing

The attendance is being processed, but some of the records were wrongly entered

You are not able to access a specific overtime record, for attendance processing

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

What happens if an employee’s leave is authorized only after his attendance for a month is processed?

Sometimes, after the employees’ attendance has been processed, the employees’ leave applied during this processed period is authorized. Leave authorization is carried out in the Leave Administration component. In such instances, you can request the system to reprocess employee attendance for the period, after taking into account the authorized leave for this period. You will not require to first unauthorize the employee attendance before reprocessing it.

In fact, you can also include the processed attendance period to a new period, and request the system to process for the entire period. For example, employee attendance has been processed for June 2002. When requesting the system to process attendance for the month of July, you can include June as well, and specify the period for processing as follows: June 1 to July 31. This saves you from having to unauthorize the attendance for June and request for processing.

You are not able to access a specific rota schedule, for attendance processing

The processing of the attendance records under this rota schedule may have been aborted, through the “Set Attendance Status” activity.

You are to reset these attendance records, before you can access them for attendance processing. To reset, you are to enter the “Set Attendance Status” activity and set the status of the attendance records under the rota schedule to “Reset”

The attendance is being processed, but some of the employee records were wrongly entered

You are to

• Abort the employee attendance processing, through the “Set Employee Attendance Status” activity

• Correct the information in the employee records

• Reset the employee attendance processing. Through the “Set Employee Attendance Status” activity

• Reprocess the employee records

 You are not able to access a specific overtime record, for attendance processing

The overtime employee attendance records appear only if the employees’ regular attendance for this period had been processed and authorized already.