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Use this page to view the errors that the system encountered during employee attendance processing. You can also enter comments pertaining to each error, in this page.
Select “Error Log” link from the “Set Process Status” page.
The “Error Log” page appears.
The system displays the following fields.
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Date Format |
The date format from the previous page. More details. |
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Processing Unit |
The organization unit selected in the previous page. Tell me more. |
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Scheduling Unit |
The scheduling selected in the previous page, for which the employee attendance process has been aborted or reset. Tell me more. |
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Rota Plan Description |
The rota plan selected from the previous page. The status of the employees mapped to the rota plan must be either aborted or reset. |
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Rota Schedule Description |
The rota schedule selected from the multiline of the previous page. The status of the employees mapped to the rota schedule must be either aborted or reset. |
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Session ID |
The session ID you entered in the previous page |
Select the type of error you would like to view, from the “Error Type” drop-down list box. The drop-down list box contains two values: “Critical” and “ Warning”.
The system displays the following fields in the multiline, for the error type you selected.
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Error Type |
The type of error that you selected in the “Error Type” drop-down list box. The error type is either “Critical“ or “Warning“. |
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Error
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The description of the error |
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Remarks |
Any remark that has already been entered and saved against the error. |
Enter any remark pertaining to an error, in the “Remarks” field in the multiline.
Select the Save pushbutton, to save the remarks pertaining to the error.
Viewing Errors: Through the "Error Log" page, you can view the errors that the system encountered during processing. Attendance processing, Overtime processing and Authorization are all examples of processing, where the system carries out a computation or a series of computations on a batch of employee records.
The errors in the records could be
Critical
Warning
If the error is "Critical", the system aborts the entire processing. You are to identify the error through the "Error Log" page, rectify the error and reset the process. If the error is "Warning", the system processes all the records in the batch except the erroneous record.
Entering and Editing Comments: You can also enter comments against a specific error, and save them.
You are not able to access a specific rota schedule, for attendance processing
The attendance is being processed, but some of the records were wrongly entered
You are not able to access a specific overtime record, for attendance processing
What happens if an employee’s leave is authorizedonly after his attendance for a month is processed?
Sometimes, after the employees’ attendance has been processed, the employees’ leave applied during this processed period is authorized. Leave authorization is carried out in the Leave Administration component. In such instances, you can request the system to reprocess employee attendance for the period, after taking into account the authorized leave for this period. You will not require to first unauthorize the employee attendance before reprocessing it.
In fact, you can also include the processed attendance period to a new period, and request the system to process for the entire period. For example, employee attendance has been processed for June 2002. When requesting the system to process attendance for the month of July, you can include June as well, and specify the period for processing as follows: June 1 to July 31. This saves you from having to unauthorize the attendance for June and request for processing.
You are not able to access a specific rota schedule, for attendance processing
The processing of the attendance records under this rota schedule may have been aborted, through the “Set Attendance Status” activity.
You are to reset these attendance records, before you can access them for attendance processing. To reset, you are to enter the “Set Attendance Status” activity and set the status of the attendance records under the rota schedule to “Reset”
The attendance is being processed, but some of theemployee records were wrongly entered
You are to
Abort the employee attendance processing, through the “Set Employee Attendance Status” activity
Correct the information in the employee records
Reset the employee attendance processing. Through the “Set Employee Attendance Status” activity
Reprocess the employee records
You are not able to access a specific overtime record, for attendance processing
The overtime employee attendance records appear only if the employees’ regular attendance for this period had been processed and authorized already.