Authorizing time off details

Select the “Time Off Details” tab in the “Authorize Time Records” activity.

The “Time Off Details” tab page appears.

Enter the following in the “Search Criteria.” group box:

Emp. Code	The code identifying the employee whose details you wish to retrieve in the multiline. Help facility available
Date From / To	The starting date in the range of dates from which the records must be retrieved. The ending date in the range of dates until which the time-offf requests must be retrieved is entered in the box provided alongside. The system retrieves all the timesheet records falling within this date range specified. The system displays the date as per the default days set for the process parameter “Default date range for authorization” in the “Set Process Parameters” activity of the Time Tracking Setup” business component. Ensure the following: The date entered in this field is earlier than the “To” date provided. The date entered in this field does not fall within the financial period for which accounting has already been processed or authorized while searching for “Approved” timesheet records. The system displays the current date minus 1 by default in this field. The system retrieves all the time-off requests with booking dates falling between the From and To dates specified in this field. Ensure that the date entered in this field is not a future date.
Time-Off Category	Use the drop-down list box to select the category to which the time-off belongs. The system lists all the quick codes as defined for the quick code type “Time-Off Category” in the “Manage Quick Codes” activity of the “Time Tracking Setup” business component.
Display Option	Use the drop-down list box to select the basis on which you wish time-off details to be displayed in the multiline: Pending Authorization - Select this option if you wish to retrieve all the time off records that are yet to be authorized by the supervisor. Approved Records - Select this option if you wish to retrieve only those time off records that have been authorized by the supervisor. By default the system displays “Pending Authorization” in this field.
Rep. Work Station	Use the drop-down list box to specify the station in which the actual time and attendance is reported by the employee for which you wish to retrieve details in the multiline. The system defaults the primary workstation of the login user.

Click the “Search” pushbutton to retrieve the search details in the multiline.

The system retrieves all the time-off records pending approval for the given date range.

The system displays the following fields in the “Time Off Info.” multiline:

Emp. Code

The code identifying the employee against whom the time-off requests are made.

Ensure that the code entered in this field is a valid employee code which belongs to a direct reportee of the login user.

Help facility available

Emp. Name

The name of the employee against whom the time-off entity is made.

Enter the following in the “Time-Off Info.” group box:

Time Off Category

Use the drop-down list box to select the category to which the time-off request belongs.

The system displays the following field in the “Timesheet Info” multiline”

Rep. Work Station

The station in which the employee actually reports time and attendance.

Enter the following field in the "Timesheet Info" multiline:

Time-Off Category	Use the drop-down list box to select the category to which the time-off request belongs.
Start Date	The date on which the time-off request made by the employee started.
Start Time	The time at which the time-off request made by the employee started.
End Date	The date on which the time-off request made by the employee ends.
End Time	The time at which the time-off request made by the employee ends.
Duration	The total duration of time-off requests made by the employee.
UOM	Use the drop-down list box to select the until of measurement for the bookings made. The system displays the following option: Hours
Remarks	Any comments recorded by the supervisor. Data entry in this field is mandatory if you plan to reject a record. The system leaves this field blank by default.

The system displays the following fields in the “Time Off Info.” multiline:

Time Off Comments	Any remarks given by the supervisor against a time-off request.
Created By	The name of the login user who created the time-off request.
Created Date	The date on which the time-off request was created.
Last Mod. By	The name of the user who modified the time-off requestlast
Last Mod. Date	The date on which the time-off request was modified last.

Click the “Save” pushbutton to save the time-off requests.

The system performs the following:

Allows modifications to approved attendance records only if “Yes” is in the “Set Process Parameter” activity of the “Time Tracking Setup” business component:

Parameter For	Process Parameter	Permitted Values
Common - ARS	Allow Modifications to Approved Attendance Records	Yes
Common	Allow Modifications to Approved Time Off Records	Yes

Click the “Authorize” pushbutton to authorize the time-off records.

The system updates the status of the record as “Authorized”.

Click the “Reject” pushbutton to reject the time-off requests.

To proceed, carryout the following:

Click the “Time Off Request” link at the bottom of the page to..

Select the “Day-Wise Summary” tab page to authorize both direct and indirect timesheet, time off and attendance records day wise.

Select the “Timesheet Details” tab page to authorize timesheet records.
Select the “Attendance Details” tab page to authorize attendance records.