Authorizing or rejecting day-wise summary

The “Day-Wise Summary” tab page appears by default on launch of the “Authorize Time Records” page in the “Timesheet” business component.

Enter the following in the “Search Options” group box:

Emp. Code	The code identifying the employee whose details you wish to retrieve in the multiline. Help facility available
Exception	Use the drop-down list box and select one of the following values based on which you wish to make the search: Attendance Hrs. < - Select this option if you wish to retrieve records for which the attendance duration for a day is less than a particular value as you specify in the adjacent editable field. Attendance Hrs. > - Select this option if you wish to retrieve records for which the attendance duration for a day is more than a particular value as you specify in the adjacent editable field. Attendance - Timsheet – Select this option if you wish to retrieve records for which the timesheet duration and the attendance duration for a day is more or less. Indirect Hrs > Select this option if you wish to retrieve records for which the total indirect hours clocked for a day is more than the value you specify in the adjacent editable field. No Attendance - Select this option if you wish to retrieve all the records that does not have attendance record in a day. No Timesheet - Select this option if you wish to view records that does not have timesheet entries in a day. In the editable box alongside, enter the value in hours corresponding to the “Search By” selected based on which you wish to retrieve details in the multiline. By default the system leaves this field blank.
Date from / to	The starting date in the range of dates from which the records must be retrieved. The ending date in the range of dates until which the records must be retrieved is entered in the box provided alongside. The system retrieves all the timesheet records falling within this date range specified. In the editable box alongside, the system displays the current date by default.
Rep. Work Station	Use the drop-down list box to specify the station in which the actual time and attendance is reported by the employee for which you wish to retrieve details in the multiline. The system defaults the primary workstation of the login user.

Click the “Search” pushbutton to retrieve the search and sort results.

The system displays the following fields in the “Time Summary & Pending Authorization Info.” multiline:

Ind.	Indicates exception
Emp. Code	The code identifying the employee against whom the timesheet records are created.
Emp. Name	The name of the employee against whom the timesheet records are created.
Rep. Work Station	The station in which the employee actually reports time and attendance.
Date	The date on which the time record was created which includes, booking date, attendance date or time-off date.
Dir. –Hrs.	The total timesheet duration in hours clocked by the employee as direct entry.
Dir. –Pend. Auth.	The total timesheet duration in hours clocked in directly by the employee that pending authorization.
Indir. –Hrs	The total timesheet duration in hours clocked by the employee as indirect entry.
Indir. –Pend. Auth.	The total timesheet duration in hours clocked as an indirect entry eg. Meeting etc. that is pending authorization.
Time Off –Hrs.	The total duration in hours requested as time-off.
Time Off –Pend. Auth.	The total time-off hours that is pending authorization. Eg. Vacation.
Total –Hrs	The total duration of all the attendance records ie., direct, indirect, and time off bookings made by the employee.
Total Pend. Auth.	The total duration of all the attendance records ie direct, indirect, and time off bookings in that day for the employee that is pending authorization. Total of the above pending for authorization
Atten. –Hrs.	The total duration of the actual presence of the employee in the work place for that particular day.
Atten. –Pend. Auth.	The total duration of the actual presence of the employee in the work place that is pending authorization in that particular day.
Exception –Hrs	The difference between the timesheet hours booked and the actual attendance of the employee at the work place.
Remarks	Any comments recorded by the supervisor.

Select the “Authorize Time Records – Alternate Authorizer” link at the bottom of the page to view the timesheet records pending for authorization.

Note: Ensure that the process parameter “Time records approval by alternate authorizer” for the parameter “Common” is set as “Required” in the “Set Process Parameters” activity of the “Time Tracking Setup” business component to authorize as an alternate authorizer.

Click the “Authorize” pushbutton to authorize pending record / records.
Click the “Reject” pushbutton to reject the record / records.