Process Payroll - A summary of the activity

Payroll processing indicates computation of employees’ salaries, wages, bonuses, net pay and deductions for a given process period.

Range for Which Payroll Can Be Processed: Through this activity, you can perform payroll processing for the following range of employees:

• An entire payroll: This indicates that payroll processing is performed for all the employees mapped to the specified payroll.

• Single or multiple paysets: This indicates that the payroll processing is performed only for the employees who are mapped to the selected paysets.

• Selected range of employees: This implies that the system performs payroll processing for only those employees who come under the specified range in the particular payset.

• Selected Employees: This indicates that the system performs payroll processing for the  employees as specified by you.

To start payroll processing, you are to specify the parameters for which payroll processing must be carried out. These parameters consist of the

• Range for which payroll must be processed

• The process period

Session ID: The system checks whether all the prerequisite conditions required for processing are satisfied. If they are satisfied, these parameters are automatically saved. Once they are saved, the system generates a Session ID. The generation of the session ID indicates that the payroll is ready for payroll processing.

The session ID uniquely identifies the payroll processing that a system carries out on a payset or payroll. This unique ID is necessary when more than one payroll/payset is being processed simultaneously. You cannot process a payroll without a session ID.

Example: Three payrolls are being processed simultaneously and one among them is to be aborted. Unless you specify the session ID of the payroll to be aborted, the system cannot identify it.

Similarly, processing may be simultaneously carried out for employees ranging from 001 to 300, by two different users, if one user decides to abort, the system will require to identify the payroll processing to be aborted.

Prerequisites for Payroll Processing: The system checks whether the following prerequisites are satisfied, before it carries out payroll processing:

• The “Payroll Readiness” activity for the selected payset or payroll must have been performed.

•  The payset or the payroll must have one of the following statuses: “Processed,” “In Progress,” “Reset” or “Unauthorize.” Note that you cannot process a payset whose status” is either “Aborted” or “Authorized.”

Viewing the status of each phase of payroll processing: You can view the completion status of each stages of payroll processing for a given payroll and payset. These phases are

• Readiness. This phase ensures that all the requisite data required for payroll processing is in place.

• Process. During this phase, the actual payroll processing is carried out.

•  Salary Accounting. All values are posted to the Book of Accounts

•  Payments.  During this phase, payments are released for a payroll or a payset

Use the “Payroll Status” and “Payset Status” pages, to view this status information. The different statuses that the system can display for each phase are Authorized, Unauthorized, Processed, Not Processed, In-progress, Aborted and Reset.

Note: The Authorized and Unauthorized statuses are not applicable for the Payset Readiness phase

Getting familiar with the pages inside

Prerequisites

The “Payroll Readiness” activity for the selected payset or payroll must have been performed.

The payset or the payroll must have one of the following statuses: “Processed,” “In Progress,” “Reset” or “Unauthorize.” Note that you cannot process a payset whose status” is either “Aborted” or “Authorized.”

What you can do in this activity

Payroll processing

View status of payroll processing

Payroll processing

You can perform payroll processing for a payroll, payset, range of employees and for specific employees.

• Use the “Process Payroll” page to select a payroll for which the processing has to be made..

•  Specify the process period.

•  Specify the employees whose processing must be performed.

•  Save the parameters defined.

•  Execute payroll processing.

View status of payroll processing

You can view the status of every stage of payroll processing for a payroll and a payset.

• Use the “Process Payroll” page to specify a payroll and the process period whose status has to be viewed. 

• Use the “Payroll Status” page to view the status of all the stages of payroll processing for a payroll.

• Use the “Payset Status” page to view the status of all the stages of payroll processing for the paysets mapped to the selected payset.