Processing the payroll

Select "Process Payroll " from the left pane.
The "Process Payroll” page appears.
The system displays the following field.

Date Format

The date format applicable to the login user. Tell me more

To proces a payroll

From the “Payroll processing Unit” drop-down list box, select the payroll-processing unit for which payroll processing must be performed. The drop-down list box displays all the organization units where you have permissions for payroll processing. Tell me more
All the payrolls mapped to the selected payroll-processing unit become available in the “Payroll” drop-down list box.
From the “Payroll” drop-down list box, select the payroll for which payroll processing must be carried out.
The system displays the following fields.

Process Period Code	The system displays the current process period in the “Process Period” field, and the paysets in the multiline. By default the system will display the process period for which payroll processing must be logically carried out. You can modify the same
	Help facility available
Process Period Description	The description of the process period.

Select the “Get Details” pushbutton. The Pay date for the process period entered is fetched. The multiline gets refreshed, displaying the payset details.
Enter / edit the pay date which needs to be considered as “Pay Date” during payroll processing for computing tax. If nothing is entered then by default the pay date defined for the process period will be considered as the “Pay Date”.

Session Id

An unique id that identifies a payroll processing. This is generated only after you save the parameters for processing.

Select the “List of Employees For Processing” check box if you have to process payroll for the employees listed.
The following fields are displayed in the multiline.

Payset Code	The code of each payset under the payroll
Payset Description	The description of the payset.
Process Status	The status of payroll processing of the payset. One of the following seven values are displayed; “Processed”, “Not Processed”, “In Progress”, ”Aborted”, “Reset”, "Authorized” and “Unauthorized”.
	"Processed” indicates that payroll processing has been performed for the payset. “Not Processed,” indicates that payroll processing has not been performed to the payset. “In Progress” indicates that the payroll process has been initiated but not completed. ”Abort,” indicates that payroll processing has been initiated, then cancelled. “Reset” indicates that payroll processing had been aborted, then reinitiated, through the“Set Payroll Readiness” activity. “Authorized,” indicates that the payroll processing has been performed for the payset and been approved also. “Unauthorized” indicates that Payroll has been unauthorized for the payset, i.e. the authorized status has been revoked, because the payset requires modifications

Enter the following.

From Employee	Specify the code of the employee starting the range of employees whose payroll processing must be performed
To Employee	Specify the code of the employee ending the range of employees whose payroll processing must be performed.

If you enter...	The system will...
Only the “From Employee” code	Process all the employees starting from this employee code.
Only the “To Employee” code	The system will display an error stating that “From Employee” must be entered.
An employee code in the “From Employee", which is greater than the employee code in the “To Employee” field	The system will display an error
No data in the “From Employee” and “To Employee” fields	All the employees mapped to the selected payset are processed.

Note: The system cannot carry out payroll processing, if the “Process Status” is either “Aborted” or “Authorized”.

Select the “Save Parameters” pushbutton.
The system will check whether all the prerequisites required for processing the payroll are satisfied. If they are satisfied, it saves the parameters you specified and generates a session ID. The session ID uniquely identifies each instance of processing that the system carries out on a payset / payroll. If the prerequisites are not satisfied, an error message is displayed.

Note: You cannot process a payroll without a session ID.

Once the system ID is generated, the selected payroll/payset is ready to be processed. Select the “Process” pushbutton, to enable the system to process payroll.
The payroll processing begins.

To specify payroll processing of specific employees.

Select the payroll and payset to which the employee is mapped.
Select the “Process Payroll For a List of Employees ” forward link.
The Specify Employees for Payroll Processing page appears.
Specify the employees whose payroll processing must be performed.
Save the details and return to the main page.
Perform payroll processing.

To proceed

You can perform payroll processing of specific employees of a payroll using “Employee Payroll Process” page.
You can view the consolidated status of the payroll, for each of the payroll processing phases, using the “Payroll Status” page,
You can view the break-up of the status information for the individual paysets under the payroll, using the “Payset Status” page.

6Hyperlinked topics below

Page objective

Use this page to

process the entire payroll.
process selective payset(s) of a payroll
process selected employees of payset(s)
specify the pay date to be considered for processing

What you can do in this page

To process a payroll

To specify payroll processing of specific employees.

Page overview

In this page, you can perform payroll processing for one or more paysets in a payroll simultaneously. You can select a payroll and the process period for which processing must be performed.

Processing of a payroll can be done in any of the following ways.

Process an entire payroll
Process selected payset(s) in a payroll
Process selected employees of a single or multiple paysets

Processing an entire payroll indicates that processing is done for all employees mapped to the payroll. You can also select one or more paysets and perform payroll processing. This indicates payroll processing is performed only for those employees who are mapped to the selected payset(s). You can even select a range of employees of one or more paysets and perform processing.

After the payroll, the process period and the range of employees for which processing must be performed are specified, these parameters must be saved. The system checks and ensures that the requisite conditions are met and generates a session id. You can now perform payroll processing.