Authorizing cash payment
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Select "Authorize Salary Payments" from the left pane.
The "Authorize Salary Payments” page appears.
Ensure that you have selected the payroll payment unit, payroll and process period for which the authorization is required, in this page. For more information, refer to the topic “Authorizing salary payment”.
The “Cash Payment Details” page appears.
The page displays the following.
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Date Format |
The date format as applicable to the login user. |
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Payroll Payment Unit |
The payroll payment unit you selected in the previous page. |
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Payroll |
The payroll description you selected in the previous page |
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Process Period |
The process period code selected in the previous page. |
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Process period description |
The description of the process period code. |
All the finance books mapped to the selected payroll payment unit are available in the “Finance Book” drop-down list box.
From the “Finance Book” drop-down list box, select the finance book for which the cash payment details must be authorized.
From the Release Payment Instance drop-down list box select the organization unit from which the salary is released
From the “Cash Book” drop-down list box select the cashbook from which payments made must be recorded. The drop-down list box contains list of all the cash books defined in the “Create Cash/Bank Details” activity
The cash payment details of all the paysets mapped to the finance book and cashbook are displayed in the multiline. Given below is a description of the multiline fields
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Payset Description |
The description of each payset mapped to the finance book and the selected organization unit group, whose payment method is cash payment |
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No. Of Employees |
The total number of employees under this payset, who are paid through cash. |
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Currency Code |
The code of the currency in which the payments are made. |
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Amount |
The sum of the payments made in cash, for all these employees under the payset. |
To authorize the cash payment details
To authorize salary payments select the paysets by checking beside the record in the “Select” column of the multiline.
Select the “Save Parameters” pushbutton to save the details specified.
The system checks whether all the prerequisites required for authorization are satisfied. If they are not satisfied, an error message will be displayed. If the prerequisites are satisfied, the cash payment details are ready for authorization.
Select the “Authorize” pushbutton to authorize the cash payment details, if no error message is displayed. The request for payment is generated by the system.
6 Hyperlinked topics below
To authorize cash payment details of a process period.