The Organization Structure component facilitates the creation of a structural framework for the organization through various departments and work locations.

You can use this component to create:

• The various departments into which the organization should be divided.

• The grades, grade sets and scales that should be applicable to the different departments in the organization.

•  A hierarchy among the various departments.

• The various work locations at which the organization chooses to setup branches/offices etc.

Creating a Department: Departments are the functional units into which an organization is divided. After defining a department with attributes like a unique code, description etc., you can map the required competencies to the department and assign it a specific cost center.  Competencies refer to the skills, knowledge and behavioral traits that an employee attached to the department must possess for optimum performance. For example, effective communication skills enable an employee attached to the marketing department to function efficiently. Cost centers refer to the units into which an organization is divided, for costing purposes. When you map the department to a particular cost center, it indicates that all the costs and expenditure incurred on the department will be apportioned to the specified cost center.

 A department can be associated with a single or multiple Cost Centers. The Cost of the Department is to be attributed to these Cost Centers. A Department can be made applicable to a set of Employment Units. The common set of competencies essential for employees assigned to each department can also be captured. For example, for ‘Human Resources’, the Cost Center associated could be ‘Administration’. The ideal set of Competencies for this department could be Knowledge of Labor Laws, Counseling Skills and Negotiation Skills. An Employee by virtue of being assigned to the ‘Human Resources’ department could inherit these Competencies as ‘Desired Competencies’ for that assignment.

Grades are the various job layers in the organization. Employees having the similar compensation structure, Leave entitlement rules etc., can be grouped under the same grade. A group of grades makes a grade set. For example, if the grade set ‘Managers’ has grades M1 to M4, all managers attached to M1 enjoy the same pay scale, rate of increment and other benefits and privileges even if there exist differences in the compensation terms and conditions when compared to managers attached  to M2 or M3.

In addition, grade is the indicator of the place of the employee in the hierarchical structure of the organization.

Creating a Department Hierarchy: Department hierarchy refers to the “Reporting to” relationship between different departments in an organization. You can specify the hierarchy in which you want to place a department.

Creating a Work Location: Work locations refer to the geographical areas at which the manufacturing or business units, or the branches of an organization are situated. After creating the work location with the necessary details, you can specify the employment units to which the work location should be applicable. You can make the work location applicable to all, selective or only to the login employment units.

Editing & Viewing the Details: Note that you can also edit and view the details pertaining to a department, grade, grade set, department hierarchy and work location record.

Getting familiar with the activities inside

Go to activity…	…to carry out task
Edit Process	Editing a process
Edit Grade Set	Editing a grade set
Edit Grade	Editing a grade
Edit Scale	Editing a scale
Edit Work Location	Editing a work location
Map Grade to Scale	Mapping grade to scale
Edit Process Hierarchy	Editing process hierarchy
Create Process	Creating Process
Create Grade	Creating grade
Create Grade Set	Creating a grade set
Create Scale	Creating a scale
Create Work Location	Creating a work location
Create Process Hierarchy	Creating process hierarchy
View Process Hierarchy	Viewing process hierarchy
View Process	Viewing process
View Grade	Viewing grade
View Grade Set	Viewing a grade set
View Scale	Viewing a scale
View Work Location	Viewing a work location
View Grade Scale Mapping	Viewing grade scale mapping
Record Grade Based Salary Structure	Recording Grade Based Salary Structure
View Grade Based Salary Structure	Viewing grade based salary structure
Maintain Probation Notice Details	Maintaining probation notice details