|
|
|
|
|
Through this activity you can edit the details of a competency. To edit a competency, you are to first select the required competency record either by directly entering the competency code or by specifying wild card search criteria for the code, description etc., details. The system fetches the competency records that match the specified search criteria from which you can select the required competency record to edit.
Through the Edit Competency activity, you can effect changes to the competency, which range from the superficial to the radical. Basic changes entail merely modifying the competency description and the minimum desired level. It could also entail modifying the applicability of the competency to the organization units. This will mean,
Indicating whether the competency can be mapped to all the employees.
Specifying whether it is trainable. A competency that is expected to be inherent in employees, such as “Discipline”, which cannot be imparted through training to employees who do not possess it, is a non-trainable behavioral trait. A competency such as “Communication Skills” could be an example of a trainable skill.
Updating Competency Classes: You can also change the nature of the competency radically, by updating the competency classes within the competency. Updating refers to adding, modifying and deleting competency classes. The weightages assigned currently to the competency classes can be reshuffled as well.
Updating Competency Elements: To modify at the most elementary level of the competency, you are to update the competency elements within any updated competency class. Update implies.
Changing each competency element by altering its weightage and the minimum desired level. Based on this altered weightage, the system will compute the percentage to which the competency element contributes to the entire competency class. By altering the weightage, you are essentially modifying the characteristics of the competency class, which in turn, will modify the characteristics of the competency itself.
Removing the competency classes and elements from the competency, so that it is no longer in the picture of the competency in its entirety.
Note: The mapping of the competency element to the competency class in the “Create Competency Element” page remains unaffected.
The competency you are editing may have been defined with or without constituting competency classes and elements.
If the competency does not comprise classes and elements, you can redefine it with specifying the required classes and elements. You can also delete competency classes and elements from being part of the competency.
This helps you to tailor the competency totally for your organization’s needs. To add competency classes and elements to the competency you are editing, you are to,
Identify the competency classes of which the competency will consist. You need to simply select the competency classes of which the competency will consist, because competency classes are defined already.
Give the weightage for each competency class. The system will convert the weightage to percentage, to indicate the proportion of this competency class in the competency.
For each identified competency class, select the competency elements of which it consists. The competency elements are defined already.
Specify the minimum desired level and weightage of each constituent competency element. The system converts the weightage into percentage, to indicate the proportion of this competency element in the competency class.
Therefore, you can define a given competency intuitively, by fine-tuning the weightage of the constituting competency classes and the competency elements. In effect, the complete profile of the competency depends on the weightage of each constituent competency class, and the minimum desired level and weightage of the various competency elements within each competency class.
Getting familiar with the pages inside
|
Go to page… |
…To carry out task |
|
Select Competency for Editing |
|
|
Edit Competency |
|
|
Help on Competency Classes |
|
|
Help on Competency Elements |
Definition of competencies
What you can do in this activity
Edit the short and long descriptions of the competency
Activate/Deactivate competency details.
Edit the minimum desired level of the competency
Indicate if competency is trainable or otherwise.
Edit competency classes mapped to competency
Edit competency elements mapped to competency
Edit the additional comments, if any, pertaining to the competency details
Editing the short and long descriptions of the competency
You can edit the short and long descriptions of the competency.
To edit the description,
Go to “Edit Competency” page.
Specify the value in the corresponding field.
The system provides the flexibility of activating or deactivating the competency details whenever necessary. If the details are in active status, if means that they can be used in other activities. If you choose to deactivate the details, the competency will not be available for use in other activities.
To activate/deactivate the details:
Go to “Edit Competency” page.
Select the “Inactive” check box to deactivate the details.
Note that blank check box indicates that the details are in active status.
The trainable nature of the competency indicates if the employees can be given training to improve their proficiency levels in the competency or otherwise. For example, if the competency is ‘Programming Skills’, you can indicate if it is trainable.
To indicate the trainable nature of the competency,
Go to “Edit Competency” page.
Select the “Trainable” check box to indicate if the competency is trainable.
Note that a blank check box indicates that the competency is not trainable.
Minimum desired level indicates the minimum extent to which the employee should be proficient in the competency against a maximum value set in the process parameters during deployment. For example, if the competency is ‘Communication Skills’ and if the maximum value is set as 120 in the process parameters, you can indicate the minimum desired level as 35, 40 etc.
To specify the minimum desired level,
Go to “Edit Competency” page.
Specify the value in the corresponding field.
Editing competency classes mapped to competency
The organization can exercise the choice of having a single level or three level competency structure. In the latter model, competency classes and elements can be mapped to competencies.
To map competency classes to competency
Go to “Edit Competency” page.
Specify the value in the corresponding field.
Edit the competency elements mapped to competency classes
The organization can exercise the choice of having a single level or three level competency structure. In the latter model, competency classes and elements can be mapped to competencies.
To map competency elements to competency classes constituting the competency
Go to “Edit Competency” page.
Specify the value in the corresponding field.
You can enter any additional comments with regard to the details.
Go to “Edit Competency” page.
Enter the comments in the corresponding field.