Recording Contract Details

This tab enables the user to record the supplier, Contract and Revision Details.

Enter the following fields in the Contract Information group box :

Contract # / Rev. #	The number identifying the supplier service contract. It is mandatory to provide the Contract #. Automatic numbering is not supported for the Supplier Contract. Note: This field is enabled only in the ‘Create’ mode.
	The revision number of the contract.
Contract Start Date	The date from which the contract is effective.
Contract End Date	The date until which the contract is effective.

The system displays the following field:

Status

The status of the contract which could be “Draft”, “Fresh”, “Confirmed”, “Approved”, “Returned”, “Revised”, “Cancelled” or “Closed”.

Enter the following fields:

Contract Date	The date on which the Contract was created.
Effective From	The starting date from which the revised contract is effective. Note: This date cannot be modified on revising a contract.
Effective To	The ending date up to which the revised contract is effective. Ensure that the date entered in this field is later than the “Effective From” date. Note: This date can be modified on revising a contract.
Cont. Incharge	The person who is in charge of the Contract. Help facility available.
Obj. Eff	Use the drop-down list box to specify the effectivity of the object. The system lists the following options: § Parts – Select this option if the object covered in the contract is part. § Others – Select this option if the object covered in the contract is for non-maintenance jobs. The system displays the value “Parts”, by default.
Contract Category	Use the drop-down list box to specify the category of the Supplier Service Contract. The system lists all the ‘active’ quick codes defined under the Quick Code Type ‘Supplier Service Contract Category’ in the “Create Quick Codes” activity along with a blank value. The system leaves the field blank, by default.
User Status	Use the drop-down list box to specify the user status of the Supplier Service Contract. The system lists all the ‘active’ quick codes defined under the Quick Code Type ‘Supplier Service Contract User Status’ in the “Create Quick Codes” activity along with a blank value. The system leaves the field blank, by default.
Currency	Use the drop-down list box to specify the currency referred while mentioning the Price details in the contract . The system lists all the ‘active’ currencies defined in the “Organization Setup” business component along with a blank value. The system leaves the field blank, by default.
Contract Notes	Any additional notes pertaining to the Contract.
Return Reason	The reason for returning the Contract.
Cancellation Comments	The comments pertaining to the cancellation of the Contract.

Enter the following fields in the “Supplier Information” group box:

Supplier #

The number identifying the supplier with whom the contract is entered. Mandatory.

Help facility available.

The system displays the following field:

Supplier Name

The name of the supplier with whom the contract is entered.

Enter the following field:

Supplier Contract # / Rev. #	The contract number for the supplier with whom the contract is entered.
	The revision number of the supplier with whom the contract is entered.

Enter the following fields in the “Revision Details” group box:

Revision Type

Use the drop-down list box to specify the type of the contract revision. The system lists the following values along with a blank value:

§ Correction – If Contract revision is due to the correction.

§ Updation – If Contract revision is due to the update of the contract.

The system leaves the field blank, by default.

Revision Effective From

The starting date from which the Revised Contract is effective.

Revision Comments

The comments pertaining to the revision of the Contract.

Select the “Copy From” hyperlink to copy the details of the specified Contract # - Rev # Copy from contract will be supported in the subsequent release .
Click the “Save Main Information” pushbutton to record the main information of the Supplier Service Contract.

To proceed

Select the Part Details tab to specify the parts that are to be serviced under the contract.
Select the Workscope Details tab to record scope of work to be performed under the contract.
Select the Exclusions tab to record the exclusions of the supplier service contract.
Select the Fixed Price Details tab to define the fixed price for the objects.
Select the Monthly Pricing Details tab to define pricing of parts based on their monthly usage.
Select the TAT Details tab to record the time period to service the object for each effectivity code.
Select the Shipping & Billing Terms tab to record the Shipping and Billing Terms of the Supplier Service Contract.
Select the Additional Info. tab to record the additional information of the Supplier Service Contract.
Select the Customer Applicability tab to record the customer details of the Supplier Service Contract.