Entering quotation terms and conditions

This page allows you to enter the payment terms and conditions for the parts to be quoted. Tell me more.

Select the “Edit Terms & Conditions” link at the bottom of the “Create Quotation” or “Edit Quotation” page.

The “Edit Terms & Conditions” page appears.

The system displays the following in the “Quotation Details” group box.

Quotation #	The number identifying the quotation.
Amendment #	The number identifying the quotation which is amended.
Status	The status of the quotation. You cannot modify details in this page, if the status is “Cancelled”, “Confirm” or “Authorized”.

Enter the following in the “Payment Terms” group box, to enter the details of the payment terms.

Advance Payable	Use the drop-down list box to indicate whether advance payment must be made or not. Mandatory. The system displays either “Yes” or “No”. The system sets this field to “no” by default.
Advance Payable By Date	The date by which the advance payment must be made. (Date Format).
Advance Percent	The percentage of the advance payment to be made. (Decimal).
Advance Percent On	Use the drop-down list box to indicate if the advance percent is applicable on "Total" or "Basic" value. Basic Value - indicates the percent is applicable on the basic value of the document. Total indicates that the percent includes Basic Value and taxes, charges or discount. The system leaves this field blank by default.
Advance Payable	The actual amount payable. If you have specified a percent in the "Advance Percent" field, the system calculates the advance payable amount. (Decimal).
Advance Tolerance Percent	Enter the tolerance percent on the advance payable percent. (Decimal).
Pay Term	The code identifying the payment term (Alphanumeric, 25). Mandatory. The payment term code must have been defined in the “Create Pay Term” activity of the “Pay Term” business component, and must be in “Active” status. The system displays “30 DAYS” by default. Help facility available.
Payment Mode	Use the drop-down list box to specify the mode in which the payment must be made. Mandatory. The payment modes available are “Check”, “Demand Draft”, “Cash” and “Pay Order”. The system displays “Check” by default.
Pay to Supplier #	The code identifying the supplier to whom the payment must be made (Alphanumeric, 45). Mandatory. The supplier code must be in “Active” status and must have been mapped to the organization unit from where the quotation component is deployed.

Enter the following in the “Packaging and Shipping Terms” group box. Data entry in the following fields is optional.

Packaging Code	Use the drop-down list box to specify the packaging method. The system lists all the codes that are in "Active" status, as defined in the “Maintain Packaging Codes” activity of the “Logistics Common Master” business component. The system displays blank by default.
INCO Term	Use the drop-down list box to select the International Commercial Term. The system lists the insurance terms codes that are in "Active" status, as defined in the “Logistics Common Master” business component. The system displays blank by default
Ship By	Use the drop-down list box to select the mode of transport by which the item is delivered. For example, mode of transport could be through air, ship, road etc. The system displays blank by default.
Transshipment	Use the drop-down list box to specify whether transshipment occurs or not. The system lists the values “Yes” or “No”. The system displays “Yes” by default.

Transshipment is deviating the specified and agreed logistics route for the consignment to be brought in. If the transshipment is set to "Yes", then additional cost of transportation has to be borne by the buyer.

Port Of Departure	The location from where the items are shipped. (Alphanumeric, 32).
Port Of Destination	The location where the items have to be delivered. (Alphanumeric, 32).
Shipping Payment	Use the drop-down list box to select the method in which the shipping payment would be made. The system lists all the shipping payment codes defined in the "Logistics Common Master" business component. The system displays blank by default.
Ship Partial	Use the drop-down list box to specify whether partial delivery of the item is allowed or not. The options available are “Yes” and “No”. The system displays “Yes” by default.
Remarks	Any comments pertaining to the delivery of the items (Alphanumeric, 255). Zoom facility available.

Enter the following in the “Insurance Terms” group box. Data entry in the following fields is optional.

Insurance Terms

Use the drop-down list box to select the conditions, which could prevail for claiming the insurance. The system lists the insurance terms codes that are in "Active" status, as defined in the “Logistics Common Master” business component. The system displays blank by default.

Insurance Liability

Use the drop-down list box to indicate who should bear the insurance amount. The options available are:

Self – Indicates that the buyer has to bear the insurance amount.
Supplier – Indicates that the supplier has to bear the insurance amount.
None - Indicates that a person other than the buyer and supplier has to bear the insurance amount.

The system sets this field to “None” by default.

Insurance Amount

The total insurance amount to be borne for the part (Decimal).

Enter the following in the “Warranty Terms” group box:

Warranty Y/N

Use the drop-down list box to indicate if warranty is applicable on the document or not.

The system sets this field to “No” by default.

Warranty Basis

Use the drop-down list box to indicate if warranty basis is applicable on “Calendar”, “Usage” or “Both”. The system leaves this field blank by default.

Click the “Edit Terms & Conditions” pushbutton, to store the terms and conditions entered for the quotation.

Note: The payment terms can be modified even for an authorized quotation.

The system stores the login ID of the user and the current server date as the last modified date.

The system displays the following in the “Record Statistics” group box.

Create By	The name of the user who created the quotation.
Created Date	The date on which the quotation was created.
Last Modified By	The name of the person who last modified the quotation.
Last Modified Date	The date on which the quotation was last modified.

To proceed, carry out the following

Select the ”Edit Schedule & Distribution” link at the bottom of the page, to enter the supply details of the part.

Select the “Edit Part TCD Details” link at the bottom of the page, to add tax, charges and discount for the individual parts in the quotation.

Select the “Edit Document TCD Details” link at the bottom of the page, to add tax, charges and discount for the quotation on the whole.

Select the “Edit Quantity Price Break Details” link at the bottom of the page, to enter the cost details of the part for the quotation.

Select the “Edit Quality Attributes” link at the bottom of the page, to enter the user defined details.

Entering quotation terms and conditions – An overview

This page allows you to enter the payment terms and conditions for the parts to be quoted. In case the quotation has been amended, the system displays the amendment number of the quotation. The payment terms like the mode in which the payment must be made and the details of the supplier to whom the payment must be made can be entered in this page. You can also specify the insurance details like insurance amount, the person bearing the insurance amount, for the items to be purchased.

The delivery terms such as the International Commercial Term (INCO), mode of transport, and instructions regarding the packaging can also be recorded.

What you can do in this page

Specify the mode of payment for the transaction

Specify the person who is liable for the insurance amount

Specify who is liable for transshipment charges

Specify whether partial delivery of parts is allowed

Specify the mode of payment for the transaction

You can specify the mode in which the payment has to be made for the parts procurement.

Set the “Payment Mode” field to “Cheque”, if the mode of payment for the transaction is cheque.

Set the “Payment Mode” field to “Demand Draft”, if the mode of payment for the transaction is demand draft.

Set the “Payment Mode” field to “Cash”, if the mode of payment for the transaction is cash.

Set the “Payment Mode” field to “Pay Order”, if the mode of payment for the transaction is pay order.

Specify the person who is liable for the insurance amount

Set the “Insurance Liability” field to “Ours”, if the buyer is liable for the insurance amount.

Set the “Insurance Liability” field to “Supplier”, if the supplier is liable for the insurance amount.

Set the “Insurance Liability” field to “Others”, if a person other than the supplier and buyer is liable for the insurance amount.

Specify who is liable for transshipment charges

Transshipment is the deviation from the specified and agreed logistics route for the consignment. Additional costs are involved due to transshipment. You can specify whether the additional cost needs to be borne by the buyer, in case of transshipment.

Set the “Transshipment” field to “Yes”, if the additional cost needs to be borne by the buyer.

Set the “Transshipment” field to “No”, if the additional cost is not borne by the buyer.

Specify whether partial delivery of parts is allowed

Set the “Ship Partial” to “Yes”, if you wish to allow partial delivery of items.

Set the “Ship Partial” to “No”, if you do not wish to allow partial delivery of items.