Modifying quality audit report

Select the “Edit Audit Report” link in the “Select Quality Audit” page.

The "Edit Quality Report " page appears. This page displays the audit details recorded previously for the audit schedule selected in the “Select Audit Schedule” page. You can change any of these details, if required.

Note: The Audit Status of the Audit Report # selected must be “Fresh”.

The system displays the following information.

Audit Report #	The identification number of the audit report.
Audit Status	The status of the audit report.

Enter the following in the “Audit Report Details” group box:

Audit Category	Use the drop-down list box to specify the category of the audit. The system displays the quick codes defined under the Quick Code Type “Audit Category” through the “Maintain Quick Codes” activity.
Reference Doc. Type	Use the drop-down list box to specify the reference document type for the audit. The system displays with the following values: Occurrence Report, Customer Order, Claim, and, Others. System defaults with value “Others”.
Reference Doc. #	The identification number of the reference document for the audit (Alphanumeric, 40). Ensure the following: The number entered in this field is a valid customer order number that exists in the “Customer Order - Services” business component. The Audit Report created is unique for the given Reference Document Type, when it is Customer Order. Help facility available
User Status	Use the drop-down list box to specify the user status of the audit. The system displays the quick codes defined under the Quick Code Type “User Class” through the “Maintain Quick Codes” activity.

The system displays the following information.

Report Type

The report type of the quality audit: "Scheduled" or “Adhoc”.

Note: The Report Type is displayed as “Scheduled” if this page is launched from the Initiate Schedules based Quality Audit activity and “Adhoc”, if you open this page through the Initiate Quality Audit activity.

Audit Schedule #

The identification number of the audit schedule. This field is displayed if you use the “Initiate Schedules based Quality Audit” activity and select the “Initiate Quality Audit” link in the “Select Quality Audit Schedule” page.

Enter the following.

Checklist Based?	Use the drop-down list box to indicate whether the audit schedule is based on a checklist. You can select from the options “Yes” or “No”.
Reference Doc. Details	Details on the reference document (Alphanumeric, 2000).

Enter the following in the “Audit Details” group box

Audit Type	Use the drop-down list box to specify the audit type. The system displays with the following values: “Supplier”, “Employee”, “Station”, “Warehouse”, “Work Center”, and “Others”, Mandatory.
Audit Entity	The entity that is audited, such as Supplier #, Employee #, Work and Center #, Mandatory ((Alphanumeric, 40).
Audit Class	Use the drop-down list box to specify the audit class. The system displays the quick codes defined under the Quick Code Type “Audit Class” through the “Maintain Quick Codes” activity.
Entity Name	The name / description of the entity, Mandatory (Alphanumeric, 40).
Addl. References	Any details of additional references for the audit (Alphanumeric, 2000).
Audit Objective	The purpose of the audit (Alphanumeric, 2000).
Audit Scope	The activities that are to be covered by the audit (Alphanumeric, 2000). Mandatory
Reason For Audit	The reason for the audit.
Operator Code	Use the drop-down list box to specify the operator code of the maintenance operator. The system lists all the values as defined for the Airline Operator ATA # in the “Create Airline Operator” activity of the “Common Masters” business component.

Enter the following in the “Audit Execution Details” group box.

Lead Auditor #	The employee number of the auditor who leads the audit team. Mandatory. Ensure the employee code entered in this field: Is a valid employee number which has Employment Status as “Current” in the “Employee Information” business component Is mapped to a user name as on the current date. Help facility available
Est. Duration (Hours)	The estimated duration of the audit, in hours (Number, 19).
Audit Sch. Date & Time	The scheduled date and time of the audit (Date Format).
Primary Auditee #	The employee code of the primary auditee (Alphanumeric, 77). Mandatory. Ensure that the number entered in this field: Is a valid employee number which has Employment Status as “Current” in the “Employee Information” business component Is mapped to a user name as on the current date. Help facility available.
Audit Location	Use the drop-down list box to specify the organization unit in which the audit is carried out. The system displays all the organization units where the Quality Audit component is deployed.
Venue	Detailed information on the venue of the audit, (Alphanumeric, 255).

The following information is displayed in the “Previous Audit Details” group box.

Audit Report #	The identification number of the previous audit report.
Audit Date	The date of the previous audit.
Carryover Items	The NCs / issues associated with the previous audit to be resolved in this audit.
Follow-up?	Indicates whether the audit is a follow-up audit or a regular audit.

Enter the following in the “Other Details” group box.

Audit Initiation Comments

Any remarks / additional information on the audit process during initiation (Alphanumeric, 2000).

Enter the following in the “Document Attachment Details” group box.

File Name

Select the “View File” link to open the document associated with the audit (Alphanumeric, 50).

Help facility available

Select the "Edit Report” pushbutton to commence the audit.

Select the “Confirm Report” pushbutton to validate the audit.

Note: Ensure that at least one record is specified in the multiline.

Select the “Cancel Report” pushbutton to stop / discontinue the audit.

The system performs the following:

Updates the audit status of the Audit Report # as “Cancelled”

Note: Ensure the following:

1. The value of the Audit Status is other than “Initiated” or “Cancelled” while cancelling an Audit Report.

2. That none of the values of the Audit Schedule # or Audit Report # in the “Audit Report Details” group box has been modified by another user.

To proceed, carryout the following:

Select the “Record Audit Findings” link to record findings of the quality audit.
Select the “Associate Checklist” link to associate a checklist to the audit.
Select the “Maintain Auditor List” link to modify the list of auditors mapped to the audit report.
Select the “Maintain Auditee List” link to modify the list of auditees mapped to the audit reports.

The system displays the following field in the “Record Statistics” group box:

Created By	The name of the user who created the audit report.
Created Date	The date on which the audit report was created.
Last Modified by	The Login User name who modified the audit report.
Last Modified Date	The date on which the audit report was modified.