Inspecting parts

This page allows the inspector  to inspect parts received by the warehouse clerk.

• Select the “Record Inspection Info” link under the “Goods Inward” business component.

OR

• Click the Left Pane and navigate to the Inspect Parts activity under the Goods Inward business component

The “Inspect Parts” page appears.

• Enter the following fields in the “Receipt Details” group box;

Receipt Info.

• Enter the following fields;

The system displays the following fields:

Received At

The system displays the following fields:

Received From

The system displays the following fields:

Ref. Doc. Info.

The system displays the following fields:

Inspection Info.

The system displays the following fields:

• Enter the following fields in the “Additional Details” group box

The system displays the following fields “Additional Details” group box:

• Enter the following fields;

• Select the “Part Details” tab for recording the basic details of the part.

• Select the “Supplementary Info” tab for recording the additional details of the part.

• Select the “Inspection Check List” tab for recording the inspection check list of the part.

• Select the “Movement Details” tab for recording details of the part movement. More details

• Select the “Reports” tab for generating or printing routing slips/part tags/goods receipt note for the part.

• Check the “Move Parts” check box to move or bin the parts automatically on confirmation of inspection. More details

Confirming inspection

• Click the “Confirm Inspection” pushbutton to confirm the inspection of the part.

Restricted parts

Non-stockable parts that require no inspection

A non-stockable part that does not require inspection is automatically moved to the designated warehouse/zone/bin, if the parameter “Movement of Non-Stockable Parts” under the category Goods Inward in the Set Inventory Process Parameters activity of Logistics Common Master is 1. However, if “Movement of Non-Stockable Parts” is 0, you must use the “Movement Details” tab to move non-stockable parts entailing no inspection.  

Note: If Non-stockable parts for which inspection is not mandatory are received against ‘Dropship’ and ‘Service' purchase orders, the system automatically moves them to warehouses regardless of the process parameter “Movement of Non-Stockable Parts”.

Derivation of Movement Type

The system derives movement type (though the user can specify this field) for the received parts on confirmation of inspection. The movement type for a received part indicates the allocation and eventually the destination for the received part.

Processing of repair receipts on confirmation of inspection

Parts received through repair receipts post confirmation are allocated to the work center that initiated the repair order (reference document).  However, if the repair order does not have a customer order or shop work order reference, the received parts are allocated to pending material requests.

If the process parameter “Validate verified Tech. Records on Confirm Inspection" under the category "Goods Inward - Repair Receipt" is set as ‘Required’ in the Set Inventory Process Parameters activity of Logistics Common Master and, if the received component is a component, the system allows for confirmation of inspection only if you have fulfilled the following conditions

• The Consumption & Range parameters must be defined for the received component. If these have not been mapped yet to the component, you must map these parameters using the Part Maintain Consumption Parameters activity in the Administration component and then revisit this activity to confirm inspection.

• The Consumption & Range parameters must be re-initialized/updated for received components that are not new using the Aircraft component.

• The assembly status of the received component must not be ‘Dormant’ implying the all child parts must be attached in the mandatory positions.

• An authorized component maintenance program must exist for the received component.

• The “Records Update?” field must not be ‘Pending’ for the received component.

Allocation of received parts to material requests

On confirmation of inspection, the system allocates received parts to material requests by generating stock issues for received parts. This is generally known as pegging of receipts to material requests, which is influenced by the process parameter Prioritization of MR for Receipt Pegging. This process parameter is defined under the category Stock Demand Management in the Set Inventory Process Parameters activity of the Logistics Common Master.

The following content illustrates the pegging mechanism as impacted by the definition of Prioritization of MR for Receipt Pegging.

• If Prioritization of MR for Receipt Pegging is set as ‘1’ (All MR), the received parts are allocated to the available unsatisfied/pending material requests on the basis of MR priority. Any remainder of the quantity of the received part is transferred to stock. The entire received part quantity is put to stock, if no unsatisfied material requests are found.

• If Prioritization of MR for Receipt Pegging is set as ‘2’ (Originating MR followed by MR without PR), the received parts are allocated to the pending material requests incorporated into purchase order and purchase request covered by the goods receipt. Any leftover quantity is apportioned to unsatisfied material requests found without purchase request antecedents on the basis of MR priority.

• If Prioritization of MR for Receipt Pegging is set as ‘3’ (Originating MR followed by all other MR), the received parts are allocated to the pending material requests incorporated into purchase order and purchase request covered by the goods receipt. Any leftover quantity is apportioned to unsatisfied material requests on the basis of MR priority.

Update of reference documents

On confirmation of inspection, the reference document for the receipt is updated with the receipt data and, its status set to ‘Closed’. For example, on confirmation of inspection of parts received via repair receipt, the related repair order is updated and closed. Likewise on confirmation of inspection of a goods receipt, the associated purchase order or release slip is updated.

Finance/Costing impact

Posting of finance and costing entries for the receipt happens automatically on confirmation. Similarly, exchange accounting entries are also posted to the relevant books for parts received in exchange. For a group company, entries are posted to relevant finance book in the group company.

Inactivate received component

If the received component is rejected, its component ID and maintenance program will also be deactivated automatically by the system.

Closure of discrepancy

The system automatically closes any discrepancy associated with the repair order on successful confirmation of inspection of the received component through repair receipt.

Rotation of Asset ID and tag

If a capital expense part has been received in exchange through a repair receipt or a receipt against an exchange purchase order, the asset ID and tag of the issued part is transferred to the received part.

Update of facility object data

If the received part is a facility object , its Last Performed Date is set as Certificate Date/Inspected Date and Work Status set as ‘Pending.

Generation of scrap note

On confirmation of inspection, the system automatically generates a scrap note in Draft status for a received part that is a piece part and has been declared BER,

• If “Scrap Note for part declared as BER and salvaged at Repair Shop” set as ‘Required’ under category Scrap Note in the Set Inventory Process Parameters activity of Common Logistics Master.

• If Scrap Note Process for the part defined as Auto Initiation in the Maintain Planning Information activity of Part Administration

• If Salvage Action for the part is set to be undertaken by the repair  shop

• If the repair order status for the received part becomes Closed as a result of the receipt.

However, if “Scrap Note for part declared as BER and salvaged at Repair Shop” set as “Not Required”, the system overrides all part attributes and does not generate scrap note.

Generation of purchase request

On confirmation of inspection, the system automatically generates a purchase request in Authorized status for a received part that is a piece part and, has been declared BER,

• If salvage action is set to be undertaken by the repair  shop

• If Action on Phase-Out is set as “Generate PR”.

• If PR Option is set as 1/2/3 under the category Stock Demand Management in the Set Inventory Process Parameters activity of Logistics Common Master.

• If the repair order status for the received part becomes Closed as a result of the receipt.

Prerequisite for confirming receipts associated with Group Company

If stock valuation is mandatory for a group company, the base currency/exchange rate for conversion between base currency and other currencies must be established in the group company to enable cost-related computations.

Core status update for Exchange/PBH-Exchange purchase orders

PO/Document Core Status derivation from Part/Line level Core Status for Exchange/PBH-Exchange purchase orders

Valuation Method for parts received against Exchange/PBH -Exchange purchase orders

Valuation Method is set for the received part at the time of inspection confirmation of its first receipt as shown in the below table. The subsequent receipts for the part will inherit Valuation Method as established for the part # on the first receipt. Valuation Method for the received part# is updated against the ordered part # in the purchase order.

Reversing inspection

• Select the “Reverse Inspection” pushbutton to reverse the inspection of received parts.

Note: You can reverse inspection only if the process parameter “Allow reversal of Inspection” under the category “Goods Inward” in the Set Inventory Process Parameters” in Logistics Common Master is ‘1’.

On reversal of inspection, the system undertakes the following actions:

• Reverses statuses of the returned part  as illustrated in the next table.

• Reverts Last Performed Date and Next Due Date of the returned part to previous dates, if the returned part is a facility object. For a returned facility object, resets the work status from ‘Pending’ to ‘Initiated’.

Conditions unfavorable for reversal of inspection of parts

You cannot reverse inspection of a received part, if it:

• Is “Main Core”.

• Has already been invoiced.

• Has already been capitalized in the finance books

• Has inspection status as Accepted/Rejected, and inspection status of the serial # as Moved/Partially Moved/Rejection-Returned/'Rejection-Scrapped.

• Is referenced to a pending purchase order/repair order.

• Is referenced to an Exchange/PBH-Exchange purchase order and has no adjusted received quantity.

• Is associated with the receipt type, reference document type and parent reference document type combination illustrated in the table.

Derivation of part status in reference documents on reversal of inspection of parts

To record additional receipt info

• Select the “Record Hazmat Compliance” link at the bottom of the page to record the Compliance details for Hazmat parts in the document.

• Select the “Upload Documents” link at the bottom of the page to upload the documents for goods receipt.

• Select the “Maintain External Stock Allocation" link to maintain external stock allocation details.

• Select the “Manage Quarantined Parts” link at the bottom of the page to manage the quarantined parts of the receipt.

To view records

• Select the “View Ref. Document #” link at the bottom of the page to view the reference document.

• Select the “View Associated Doc. Attachments” link at the bottom of the page to view the associated document attachments for goods receipt.

The system displays the following in the “Record Statistics” group box: