Supplementary information for inspection

Select the “Supplementary Info” tab for recording user defined additional details for part level and document level.
Enter the following fields;

Display Option

Use the drop-down list to select the display options available to filter the data to be retrieved which could be "Document Level”, "Part Level” and "All".

The system leaves the field blank by default.

If "Document Level" is selected, the system ensures the following;

The system leaves the Part # field blank.
Retrieves all the "Active" Quick Codes with its description defined for the Quick Code Type "Supplementary Info - Inspection" and Ref. Doc. Type (Receipt) and Ref. Doc. Sub Type (Receipt Type) combination in the “Logistics Common Master” business component. The system considers only those Quick Codes with the applicability defined as "Document". The system displays "Yes" or "No" in the Mandatory? field against each Quick Code depending upon whether it is mandatory or not as defined in the Manage Logistics Quick Codes page.

If "Part Level" is selected, the system ensures the following;

The system lists the Part # field as follows: If the receipt document has more than one Part #, the system lists all the unique Part #s and leaves the field blank. If the receipt document has only one Part #, the system displays the same.
Retrieves all the "Active" Quick Codes with its description defined for the Quick Code Type "Supplementary Info - Inspection" and Ref. Doc. Type (Receipt) and Ref. Doc. Sub Type (Receipt Type) combination in the “Logistics Common Master” business component. The system considers only those Quick Codes with the applicability defined as "Document". The system displays "Yes" or "No" in the Mandatory? field against each Quick Code depending upon whether it is mandatory or not. For example, if there are 2 parts P1 and P2 and there are 2 Quick Codes QC1 and QC2 applicable at the part level, the multiline will have 4 records as given below:

Part # Quick Code

P1 QC1

P1 QC2

P2 QC1

P2 QC2

If "All" is selected, the system ensures the following;

The system leaves the Part # field blank.
Retrieves all the "Active" Quick Codes with its description defined for the Quick Code Type "Supplementary Info - Inspection" and Ref. Doc. Type (Receipt) and Ref. Doc. Sub Type (Receipt Type) combination in the “Logistics Common Master” business component. The system will retrieve all quick codes which are defined as Applicability “Document” and ‘Part”. The system displays "Yes" or "No" in the Mandatory? field against each Quick Code depending upon whether it is mandatory or not as defined in the Manage Logistics Quick Codes page.

Part #

If Part # is selected in Display Option, the system lists all the Part # in this field. Use the drop-down list to select the number identifying the part which is received in Part Details tab for which supplementary information needs to be recorded.

The system displays the following fields in the multiline:

Part #	The number identifying the part
Supp. Entity	The quick code defined under quick code type Supplementary Info – Inspection and Ref. Doc. Sub Type (Regular Purchase/Customer Goods Receipt/Repair Receipt) combination at part level or document level in the Manage Logistics Quick Codes activity of Logistics Common Master.
Description	The textual description of the Supp. Entity.
Mandatory?	Indicates whether supplementary information is mandatory or not. The system displays the options “Yes” or “No” as defined in the “Logistics Common Master” business component.
Part Description	The textual description of the part.

Enter the following field;

Supp. Entity Value

This field is used by the inspector to enter values for the Supp. Entities listed down in the multiline.

Note: Ensure that at least one row is entered in the multiline.

Note; If the user tries to modify any saved records, the system ensures that all mandatory Supp. Entities have a Supp. Entity Value recorded

Click the “Save” pushbutton to save the supplementary information of the part.
Check the “Move Parts” check box to move the parts to the warehouse, if the part does not require inspection
Click the “Confirm Inspection” pushbutton to confirm the inspection of the receipt document.

To proceed, carry out the following

Select the “Part Details” tab for recording the basic details of the part.
Select the “Inspection Check List” tab for verifying the checklists during inspection.
Select the “Movement Details” tab for recording details of the part movement.
Select the “Reports” tab for generating or printing report details of the part.