Selecting pay batch/voucher for viewing

This page allows you to search and select for a pay batch or a payment voucher for viewing its details. You can enter the number identifying the pay batch or the payment voucher if you are aware of it. Otherwise you can search for the pay batch or the payment voucher based on search criteria.

Select the “View Pay Batch/Voucher” link under the “Supplier Payment” business component.

The “Select Pay Batch/Voucher” page appears.

Enter the following fields:

Document Type	Use the drop-down list box to select the type of document to be viewed. You can select from “Pay Batch”, “Payment Voucher” or “Prepayment Voucher”.
	Pay Batch– indicates that the details of the pay batch to be viewed.
	Payment Voucher – indicates that the details of the payment voucher to be viewed.
	Pay Batch– indicates that the details of the prepayment voucher to be viewed.
	The system displays “Pay Voucher” by default on launch of the page.
Pay Batch #	The unique number identifying the pay batch that has been created for making payments to the supplier whose details have to be viewed (Alphanumeric 18).
Voucher #	The number identifying the payment voucher whose details have to be viewed.

Enter the following fields in the “Search Criteria” group box:

Supplier # From

The starting code in the range of codes identifying the supplier to whom the payment is made (Alphanumeric, 16). You can enter the code in full or specify it partially using the “*” character. The system retrieves and displays all the pay batches that have been created for the codes identifying the suppliers similar to the value entered here.

Note: The value entered in this field must be the same or lesser than the value entered in the “To” field.

To	The ending code in the range of codes identifying the supplier to whom the payment is made (Alphanumeric, 16). You can enter the code in full or specify it partially using the “*” character. The system retrieves and displays all the pay batches that have been created for the codes identifying the suppliers similar to the value entered here.
Supplier Name	The name of the supplier to whom the payment is made (Alphanumeric, 60).
Pay Batch # From	The starting numbers in the range of numbers identifying the pay batch that you want to view (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves and displays all the pay batches similar to the value entered here.

Note: The value entered in this field must be the same or lesser than the value entered in the “To” field.

To	The ending numbers in the range of numbers identifying the pay batch that you want to view (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves and displays all the pay batches similar to the value entered here.
Status	Use the drop-down list box to select the status of the pay batch that you want to view. You can select from “Draft”, “Fresh”, “Returned”, “Deleted”, “Requested”, “Paid”, “Reversed” or “All”. The system displays “All” by default on launch of the page.
Voucher # From	The starting numbers in the range of numbers identifying the payment voucher that you want to view (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves and displays all the payment vouchers similar to the value entered here.

Note: The value entered in this field must be the same or lesser than the value entered in the “To” field.

To	The ending numbers in the range of numbers identifying the payment voucher that you want to view (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves and displays all the payment voucher similar to the value entered here.
Supplier Document #	The number identifying the credit document of the supplier for which the payment vouchers are created (Alphanumeric, 18).
Pay Date From	The starting date in the range of dates on which the payment has to be made (Date Format). The system date is displayed by default on launch of the page.

Note: The date entered in this field must be before the date entered in the “To” field.

To	The ending date in the range of dates on which the payment has to be made (Date Format). The system date is displayed by default on launch of the page.
Finance Book	Use the drop-down list box to select the code identifying the finance book to which the transactions are posted. All the finance books that have been mapped to the login organization unit are available for selection in ascending order if postings can be made in multiple finance books. If postings can be made in a single finance book, the book that has been set as default in the “Set Function Defaults” activity of this business component will be displayed. The system displays “All” by default on launch of the page.
Request Date From	The starting date in the range of dates on which the pay batch was created (Date Format). The system date is displayed by default on launch of the page.

Note: The date entered in this field must be before the date entered in the “To” field.

To	The ending date in the range of dates on which the pay batch was created (Date Format). The system date is displayed by default on launch of the page.
Pay Currency	Use the drop-down list box to select the currency in which the payment has to be made. All the document currencies along with the base currency will be available for selection.
Pay Amount From	The starting amount in the range of amounts for which the payment voucher or the pay batch has been created (Decimal).

Note: The amount entered in this field must be less than the amount entered in the “To” field.

To	The ending amount in the range of amounts for which the payment voucher or the pay batch has been created (Decimal).
User ID	The login ID of the user who created the pay batch that you want to view (Alphanumeric, 30). The system displays the login ID of the currently logged in user by default on launch of the page.
Payment Route	Use the drop-down list box to select the way in which the payment has to be made to the supplier. You can select from “Bank” or “Cash”. The system displays “All” by default on launch of the page.
Bank/Cash #	Use the drop-down list box to select the code identifying the bank or cash accounts. The bank / cash codes created in the login organization unit will be available for selection in the alphabetical order. The system displays “All” by default on launch of the page.
Instrument #	The number identifying the instrument which has been issued for payment (Alphanumeric, 30).
Ref Doc #	Use the drop-down list box to select the type of document based on which the pay batch or the vouchers have been created. You can select from "Blanket PO", "PO", "Release Slip", "Blanket SCO", "SCO", "SC Release Slip" or “All”. The system displays “All” by default on launch of the page.
Ordering Point	Use the drop-down list box to select the code identifying the organization unit in which the credit document has been created. All the organization units from which the credit document can be created for the login organization unit are displayed in alphabetical order along with the “All” value. The system displays “All” by default on launch of the page.
Priority	Use the drop-down list box to select the precedence set for the pay batch that you want to authorize. You can select from “High”, “Medium”, “Low” or “All”. The system displays “All” by default on launch of the page.
Forward Cover Applicable	Use the drop down list box to select whether forward cover is applicable or not for the pay batch. You can select from “No” or “Yes”. The system displays blank by default on launch of the page.

Click the “Search” pushbutton to retrieve the search results.

The system retrieves and displays the following in the “Search Results” multiline based on the search criteria entered:

Document Type	The type of the credit document based on which the pay batch or the vouchers have been created.
Pay Batch #	The number identifying the pay batch.
Voucher #	The number identifying the payment voucher.
Supplier #	The code identifying the supplier to whom the payment is made.
Supplier Name	The name of the supplier to whom the payment is made.
Pay Date	The date on which the payment is due.
Pay Currency	The code identifying the currency in which the payment is made.
Pay Amount	The amount due for payment.
Finance Book	The code identifying the finance books to which the transactions are posted.
Status	The status of the pay batch or the voucher.
Priority	The precedence set for the transaction.

Check the box in the “Select” column of the multiline to mark a pay batch or a voucher for viewing.

To proceed, carry out the following

Select the “View Pay Batch” link at the bottom of the page to view the pay batch details.
Select the “View Payment Voucher” link at the bottom of the page to view the details of the payment voucher.
Select the “View Prepayment Voucher” link at the bottom of the page to view the details of the prepayment voucher.